HomeMy WebLinkAbout319460 12/12/2017 CITY OF CARMEL, INDIANA VENDOR: 071300
. 6 1 ONE CIVIC SQUARE C. L. COONROD & COMPANY CHECK AMOUNT: $****61,41-3.00*
CARMEL, INDIANA 46032 3850 PRIORITY WAY SOUTH DRIVE CHECK NUMBER: 319460
SUITE 225 CHECK DATE: 12/12/17
INDIANAPOLIS IN 46240
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1160 4340303 34499 7,039.00 ACCTG SERVICES FOR 20
1160 4340303 100303 0817B 18,680.00 ACCOUNTING SERVICES
1160 4340303 100303 1017A 18,338.00 ACCOUNTING SERVICES
1160 4340303 100303 1017B 8,965.00 ACCOUNTING SERVICES
1160 4340303 34499 1017B 8,391.00 ACCTG SERVICES FOR 20
VOUCHER NO. WARRANT NO. Prescribed by state Board of Accounts City Form No.201(Rev.1995)
Vendor# 071300 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER
C. L. COONROD&COMPANY IN SUM OF$ CITY OF CARMEL
3850 PRIORITY WAY SOUTH DRIVE An invoice or bill to be properly itemized must show:kind of service,where performed,dates service
SUITE 225 rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc.
INDIANAPOLIS, IN 46240
Payee
$45,983.00
Purchase'Order# .
ON ACCOUNT OF APPROPRIATION FOR
Mayor's Office Terms
Date Due
PO# ACCT# DATE INVOICE# DESCRIPTION
DEPT# INVOICE# Fund# AMOUNT Board Members DEPT#. FUND# (or note attached invoice(s)or bill(s)) AMOUNT
100303 08-17-B 43-403.03 $18,680.00 1 hereby certify that the attached invoice(s),or 9/17/17 08-17-B $18,680.00
1160 101 1160 101
100303 10-17-A 43-403.03 $18,338.00 bill(s)is(are)true and correct and that the 11/15/17 10-17-A $18,338.00
1160 101 materials or services itemiied thereon for 1160 101
100303 10-17-B 43-403.03 $8,965.00 11/20/17 10-17-B $8,965.00
1160 101 which charge is made were ordered and 1160 101
received except
Tuesday, December 05,2017
Kibbe, Sharon
Executive Office Manager
I hereby.certify that the attached invoice(s),or bill(s),is(are)true and correct and I have
audited same in accordance with IC 5-11-10-1.6
20.
Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer
INVOICE
08-17-B
P.O.100303 Board of Works
City of Carmel
Attn:Sharon Kibbe
One Civic Square
Carmel,IN 46032
Make check payable to:
Tax ID#35-1985559
C.L.Coonrod&Company
3850 Priority Way South Drive,Suite 225
Indianapolis,Indiana 46240
September 7,2017
Professional services from August 16 through August 31,2017,in connection with:
2016 CAFR:
Work outside scope-review revised capital assets data for 2016,review revision of
capital assets data,revise introductory section items per CT request,capital assets
comparison,discuss progress and status of 2016 CAFR,discuss capital assets approach
with Mayor's office,responded to CT regarding final 2015 document and 2016
organization chart and transmittal letter,unscheduled additional update of CAFR
document as requested-adjustments to transmittal letter,added subsequent information
to the 2016 CAFR,updating of proprietary funds,revisions to utility statements-
additional CAFR revision as requested,bond bank statements,updates to statements,
work on matters related to bond bank reporting,new capital asset database,follow up on
newly received bond bank reports-evaluate new capital assets files,CT office changes to
capital assets,additional communications from CT office regarding further revisions in
capital assets,confirmation of finality of capital assets data,follow up on new fixed
assets and obtaining bond bank audited trial balance,reconcile bond bank audited trial
balance to City trial balance for benefit of SBOA,respond to SBOA questions.
18,680
Out of pocket expense- -
Total amount of this invoice. 18,680
Previous balance. 34,291
Payment received. -
Total amount due. $ 52,971
Payable upon receipt. Call(317)844-4605 with questions.
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INVOICE
10-17-A
P.O.100303 Board of Works
City of Carmel
Attn:Sharon Kibbe
One Civic Square
Carmel,IN 46032
Make check payable to:
Tax ID#35-1985559
C.L.Coonrod&Company
3850 Priority Way South Drive,Suite 225
Indianapolis,Indiana 46240
November 15,2017
Professional services from October 1 through October 15,2017,in connection with:
2016 CAFR:
Work outside scope-update capital assets,update formulas to accommodate new
information,review SBOA documents for items not provided earlier,update CIP
information,migrate new external data into CAFR document,follow up on capital assets
and water utility bond,review and respond to SBOA regarding new capital lease
information,update financial statements and disclosures and rebalance statements after
addition of new information,rebalance statements after new capital assets data,reflect
2015 audit adjustments in 2016-SBOA proposed adjustment utility cash flow statements
-review statement for new capital assets,follow up on final capital assets reconciliation-
follow up on Gateway issue not matching ledger for grant transfer,prepare for audit
committee,update disclosures and revise format,rebalance statements,review changes to
capital leases-migrate data into CAFR for new capital leases-rebalance statements and
reconcile with disclosures. 18,338
Out of pocket expense-2016 CAFR GASB
publications -
Total amount of this invoice. 18,338
Previous balance. 18,680
Payment received. -
Total amount due. $ 37,018
Payable upon receipt. Call(317)84413605 with questions.
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INVOICE
10-17-B
P.O.100303 Board of Works
City of Carmel
Attn:Sharon Kibbe
One Civic Square
Carmel,IN 46032
Make check payable to:
Tax ID#35-1985559
C.L.Coonrod&Company
3850 Priority Way South Drive,Suite 225
Indianapolis,Indiana 46240
November 20,2017
Professional services from October 16 through October 31,2017,in connection with:
2016 CAFR:
Work outside scope-balancing and adding new information per auditors,review capital
lease revision,finalizing document,create pdf copy for auditors and additional
information,follow up with auditors,create new excel version for auditors,complete
remaining excel changes and send document to auditors,C-T issue regarding internal
control,preparation for audit committee meeting,follow up on CAFR revisions
necessitate by new capital asset and other new information-review required changes for
final draft,review plans for organizing capital assets data for 2017 CAFR,develop plan
for expediting capital assets data for 2017 CAFR,follow up on reissue of CAFR with
new capital assets,review audit committee agenda with chairman-review capital assets
plan with consultant,prepare for audit committee meeting-prepare presentation on
GAAP conversion as requested-prepare materials for audit committee,SBOA request
for trail balance with capital assets update.
8,965
Out of pocket expense-
Total amount of this invoice. 8,965
Previous balance. 43,021
Payment received. (6,003)
Total amount due. $ 45,983
Payable upon receipt. Call(317)8444605 with questions.
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VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995)
ALLOWED 20 ACCOUNTS PAYABLE VOUCHER
Vendor# 071300,
IN SUM OF$ CITY OF CARMEL
C L COONROD&COMPANY
3850 PRIORITY WAY SOUTH DRIVE#225 An invoice or bill to be properly itemized must show:kind of service,where performed,dates service
rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc.
.INDIANAPOLIS, IN 46240
Payee
$15,430.00
Purchase Order#
ON ACCOUNT OF APPROPRIATION FOR
Mayor's Office Terms
Date Due
PO# ACCT# DATE INVOICE# DESCRIPTION
DEPT.# INVOICE#. Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT
34499 1017a 43-403.03 $7,039.00 1 hereby certify that the attached invoice(s),or 10/16/17 1017a $7,039.00
1160 101 1160 101
34499 1017b 43-403.03 $8,391.00
bill(s)is(are)true and correct and that the 11/1/17 1017b $8,391.00
1160 101 materials or services itemized thereon for 1160 101
which charge is made were ordered and
received except
Tuesday, December 05,2017
Kibbe, Sharon
Executive Office Manager
hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have
audited same in accordance with IC 5-11-10-1.6
20.
Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer
INVOICE
1017a
P.O.34499 Hon.James C.Brainard
Mayor,City of Carmel
Atte:Sharon Kibbe
One Civic Square
Carmel,IN 46032
Make check payable to:
Tax ID#35-1985559
C.L.Coonrod&Company
3850 Priority Way South Drive,Suite 225
Indianapolis,Indiana 46240
October 16,2017
Professional services from October 1 through October 15,2017,in connection with:
Appeal-Draft of levy appeal to DLGF. $ 117
Budget Consultation-update draft of rate resolution,rate resolution review,follow up on 4,789
resolution,budget follow up items,respond to question regarding food&beverage
merchants,food&beverage tax research,,follow up on F&B tax status,revise resolutions,
plan for budget adoption and DLGF review,preparation for budget adoption meeting-
funding for Keystone bridge maintenance,review ordinance,resolutions,agenda,and
plan.
Plan-Fiscal plan updates. 341
Project-food and beverage question and findings,follow up on property tax abatements, 1,792
rate resolution,pursue list of Carmel F&B merchants,obtain DOR F&B list,follow up
and edit resolutions regarding rate and shortfall for October 16th Council meeting.
Out of pocket expense-travel to meeting. -
Total amount of this invoice. 7,039
Previous balance. 18,585
Payment received. (10,517)
Total amount due. $ 15,107
Payable upon receipt. Call(317)844-4605 with questions.
CITY OF CARMEL
October 16,2017
Professional services from October 1 through October 15,2017, in connection with:
Rates in accordance with Section 5.1 of the contract and our October 5,2012,letter to the Mayor.
Performing Service Service Date Services Provided Hourly Rate Total
Hibler 10/2/2017 Appeal 155 0.25 39
Hibler 10/4/2017 Appeal 155 0.50 78
Appeal Total 117
Lilly 9/28/2017 Budget Consultation 175 1.75 306
Lilly 9/28/2017 Budget Consultation 175 1.75 306
Roeger 10/2/2017 Budget Consultation 220 0.85 187
Coonrod 10/2/2017 Budget Consultation 240 1.90 456
Roeger 10/2/2017 Budget Consultation 220 0.25 55
Roeger 10/2/2017 Budget Consultation 220 0.25 55
Roeger 10/3/2017 Budget Consultation 220 0.45 99
Coonrod 10/4/2017 Budget Consultation 240 1.55 372
Roeger 10/5/2017 Budget Consultation 220 0.50 110
Roeger 10/5/2017 Budget Consultation 220 0.45 99
Coonrod 10/6/2017 Budget Consultation 240 2.20 528
Hibler 10/9/2017 Budget Consultation 155 0.35 55
Roeger 10/10/2017 Budget Consultation 220 1.10 242
Coonrod 10/10/2017 Budget Consultation 240 0.15 36
Hibler 10/10/2017 Budget Consultation 155 0.80 124
Coonrod 10/10/2017 Budget Consultation 240 0.50 120
Coonrod 10/11/2017 Budget Consultation 240 0.25 60
Roeger 10/12/2017 Budget Consultation 220 0.25 55
Coonrod 10/12/2017 Budget Consultation 240 2.30 552
Coonrod 10/13/2017 Budget Consultation 240 3.35 804
Coonrod 10/15/2017 Budget Consultation 240 0.70 168
Budget Consultation Total 4,789
Roeger 10/11/2017 Plan 220 1.55 341
Plan Total 341
Roeger 10/5/2017 Project 220 1.50 330
Roeger 10/5/2017 Project 220 2.75 605
Hibler 10/5/2017 Project 155 0.50 77
Hibler 10/6/2017 Project 155 1.65 255
Hibler 10/6/2017 Project 155 1.25 194
INVOICE
1017b
P.O.34499 Hon.James C.Brainard
Mayor,City of Carmel
Attn:Sharon Kibbe
One Civic Square
Carmel,IN 46032
Make check payable to:
Tax ID#35-1985559
C.L.Coonrod&Company
3850 Priority Way South Drive,Suite 225
Indianapolis,Indiana 46240
November 1,2017
Professional services from October 16 through October 31,2017,in connection with:
Bond/Lease-preparation for bond ratings call,bond issuance follow up. $ 68
Budget Consultation-budget matters,preparation for budget adoption,attend budget 5,430
hearing meeting,follow up on budget hearing,draft reallocation ordinance,budget follow
up,rate cap reallocation ordinance,review rate cap reallocation ordinance,preparation-
travel-and follow up regarding meeting with City officials-CFPA-REI-and CRC
about James Building operations,follow up on adopted budget,projection regarding
supplemental COIT distribution,follow up on rate reallocation ordinance regarding
Council meeting agenda,ordinance emailed to client to be put on meeting agenda,
preparation for audit committee meeting review energy consumption agreement,additional
appropriation.
Budget Hearing-travel to and attend Council meeting. 310
Other Consulting-research,phone calls and emails regarding Energy Center Data. 1,050
Plan-review and update fiscal plan,capital outlay projection,respond to question 1,316
regarding rate cap reallocation.
LOIT-supplemental distribution. 180
Project-contact DOR regarding F&B tax. 24
Out of pocket expense-travel to meeting. 13
Total amount of this invoice. 8,391
Previous balance. 15,107
Payment received. (8,068)
Total amount due. $ 15,430
Payable upon receipt. Call(317)844-4605 with questions.
CITY OF CARMEL
November 1,2017
Professional services from October 16 through October 31,2017, in connection with:
Rates in accordance with Section 5.1 of the contract and our October 5,2012,letter to the Mayor.
Penformina Service Service Date Services Provided Hourly Rate Total
Coonrod 10/30/2017 Bond/Lease 240 0.10 24
Roeger 10/31/2017 Bond/Lease 220 0.20 44
Bond/Lease Total 68
Lilly 10/5/2017 Budget Consultation 175 1.75 306
Lilly 10/12/2017 Budget Consultation 175 1.75 306
Roeger 10/16/2017 Budget Consultation 220 0.20 44
Coonrod 10/16/2017 Budget Consultation 240 4.85 1,164
Roeger 10/16/2017 Budget Consultation 220 0.30 66
Coonrod 10/16/2017 Budget Consultation 240 2.20 528
Hibler 10/17/2017 Budget Consultation 155 0.50 78
Roeger 10/17/2017 Budget Consultation 220 2.00 440
Roeger 10/18/2017 Budget Consultation 220 1.00 220
Roeger 10/18/2017 Budget Consultation 220 1.00 220
Coonrod 10/18/2017 Budget Consultation 240 0.10 24
Coonrod 10/19/2017 Budget Consultation 240 0.05 12
Coonrod 10/19/2017 Budget Consultation 240 0.70 168
Lilly 10/19/2017 Budget Consultation 175 1.75 306
Roeger 10/20/2017 Budget Consultation 220 3.05 671
Roeger 10/20/2017 Budget Consultation 220 0.20 44
Coonrod 10/23/2017 Budget Consultation 240 1.10 264
Roeger 10/23/2017 Budget Consultation 220 0.60 132
Roeger 10/24/2017 Budget Consultation 220 0.10 22
Hibler 10/24/2017 Budget Consultation 155 0.25 39
Coonrod 10/24/2017 Budget Consultation 240 0.15 36
Coonrod 10/25/2017 Budget Consultation 240 0.50 120
Roeger 10/30/2017 Budget Consultation 220 1.00 220
Budget Consultation Total 5,430
Hibler 10/16/2017 Budget Hearing 155 2.00 310
Budget Hearing Total 310
Coonrod 10/20/2017 LOIT 240 0.75 180
LOIT Total 180
Engelking 10/24/2017 Other Consulting 150 2.00 300
Engelking 10/25/2017 Other Consulting 150 2.00 300
Engelking 10/27/2017 Other Consulting 150 1.00 150
Engelking 10/31/2017 Other Consulting 150 2.00 300
Other Consulting Total 1,050
Coonrod 10/23/2017 Plan 240 0.80 192
Roeger 10/24/2017 Plan 220 2.00 440
Coonrod 10/25/2017 Plan 240 0.60 144
Coonrod 10/26/2017 Plan 240 2.25 540
Plan Total 1,316
Coonrod 10/25/2017 Project 240 0.10 24
Project Total 24
Publishing&printing-Pulication of adoption 0
Mileage 13
TOTAL invoice amount 8,391