319723 12/15/2017 CITY OF CARMEL, INDIANA VENDOR: 115100
3 ONE CIVIC SQUARE DEBRA GRISHAM, ATTORNEY AT LAW CHECK AMOUNT: $***"*4,830.00*
a CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 319723
M,TON co, CARMEL IN, 46032 CHECK DATE: 12/15117
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION_
106 5023990 11.17 1,095.00 OTHER EXPENSES
1081 4340000 11.17 682.50 LEGAL FEES
1091 4340000 11.17 495.00 LEGAL FEES
1125 4340000 11.17 2,557.50 LEGAL FEES
Voucher No. Warrant No.
115100 Grisham, Debra M. Allowed 20
Attorney at Law LLC
922 East Greyhound Pass
Carmel, IN 46032 In Sum of$
$ 4,830.00
ON ACCOUNT OF APPROPRIATION FOR
101 General/106 Park Impact/108 ESE/
109 MCC 1103 Parks Capital Fund
PO#or INVOICE NO. CCT#/TITLI AMOUNT Board Members
Dept#
1125 11.17 4340000 $ 2,557.50 1 hereby certify that the attached invoice(s),or
106 11.17 5023990 $ 1,095.00 bill(s)is(are)true and correct and that the
1081-99 11.17 4340000 $ 315.00 materials or services itemized thereon for
1082-99 11.17 4340000 $ 367.50 which charge is made were ordered and
1091 11.17 4340000 $ 495.00 received except
December 8, 2017
1pkmpjl��
Signature
$ 4,830.00 Accounts Payable Coordinator
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund
KC72011;D
DEC 014
BY:
Professional Services Invoice
FOR SERVICES RENDERED Date2(4%2017�"�
Legal serwc�s Nou 17
FROM 11/1/17 THROUGH 11/30/17 1125-1-01- 4340000 $ 0,557Q 50
106-5023990 $ ( Q'��r D0
Provider: Debra M. Grisham,Attorney-at_Law LLG– 1081-99-4340000 S 3/S.,®0
Address: 922E Grey-b_o_und_P_ass 1082-99-4340000 $ 3(p-7 , 50
Carmel; IN 46032 1091-4340000 $ //f g7, 00
Telephone: 317-690-1597 Ta aiofcaei _ S~ 1 -
1215-46A Central Park $
Email: dgrishamlaw@gmail.com
1215-481-1 Capital Maintenance $ A,7/5+00
Project Name: General Park Legal and Business Services itotal clayTownshlp
Friv&ce..N—w 1.1.17
Approval
Hourly Rate: $150.00
Date IZ
Service Date Description of Service Hours Worked Amount Due
11/1/2017 Communications with M Krosschell of The 0.6 $90.00
Schneider Corporation ("TSC'), M Westermeier
and M Klitzing regarding the bid documents for
the Lawrence W. Inlow Park Playground
Redevelopment Project ("[PPRP") and worked
on project timeline.
Communications with park officials and outside 0.5 $75.00 t ate,
counsel regarding Webb lawsuit appeal and
discussed the same with M Westermeier.
Updated the file.
Received and reviewed The Times publication 0.9 $135.00 +
proof for the West Park Tree Clearing Project
("WPTCP") and communications to A
Kostrzewa and park officials regarding the
same. Worked on and arranged for the posting
of the same at various locations. Updated the
file.
Worked on project review and general file 1 $150.00 I��
organization for the WPTCP, Personnel
matters, park encroachment matters, Internal
Controls and Asset Management.
1
Service Date Description of Service Hours Worked Amount Due
Addressed inquiries regarding preferred 0.5 $75.00 1 Zis-,/314
construction communication forms for the
Monon Community Center Entrance and Fitness
Expansion Project("MCCEFEP") and
communications to M Westermeier and M
Klitzing regarding the same.
11/3/2017 Communications regarding TSC insurance 0.2 $30.00 IZrs-4►3�4
regarding public works projects.
11/7/2017 Communications with the insurance adjuster 0.2 $30.00 I�g2"g°1
regarding summer camp incident and Tort
Claim ESEFBC4846.
Communications with A Steeno regarding 0.2 $30.00
internal controls questions.
Received, reviewed and forwarded to Park 0.4 $60.00 lot
Board's insurance adjuster, information
provided by M Allen responding to inquiries
regarding Tort Claim MGFB00094. Multiple
communications with M Allen and the insurance
adjuster regarding the same.
11/8/2017 Communications with T Berry, M Westermeier 0.3 $45.00 i o (
and M Klitzing regarding conference call
scheduling to address internal controls
questions.
Communications with M Westermeier regarding 0.2 $30.00 ! i
status of MI Homes trail development regarding
park donation.
Communications regarding MCCEFEP. [.1 0 $0.00
Hour NC.]
Communications with M Allen and insurance 0.2 $30.00 1-
adjuster
-adjuster regarding Tort Claim MGFB00094.
11/9/2017 Communications from outside counsel 0.2 $30.00
regarding matters related to summer camp
incident and Tort Claim ESEFBC4846.
Communications with M Westermeier and M 0 $0.00
Klitzing regarding conference call scheduling to
address internal controls questions. [.2 Hour
NC]
11/10/2017 Communications with outside counsel regarding 0.6 $90.00 !
Leyndyke lawsuit.
2
Service Date Description of Service Hours Worked Amount Due
Communications from The Times and to A 0.2 $30.00 la(�
Kostrzewa regarding the publication notice and
invoice for the WPTCP.
11/14/2017 Met with M Westermeier and M Klitzing 0.6 $90.00 1511 g5
regarding Active Networks LLC hosted software 10011
contract.
Met with M Westermeier and M Klitzing 2.4 $360.00 1 2r
regarding the IPPRP timeline. Started work on
some of the front end documents and reviewed
Park Board action and supporting
documentation including the acquisition of
playground equipment pursuant to applicable
special purchasing methods and briefly
discussed the same with M Klitzing. [.5 Hour
NC.]
Reviewed and updated Project list and prepared 2 $300.00 1
Attorney Report, and otherwise prepared for
and attended Regular Park Board meeting.
Met with M Westermeier regarding various park 0.7 $105.00
matters including MI Homes and personnel
matters.
11/15/2017 Met with M Westermeier regarding various park 0.5 $75.00 SUS—y�
matters including personnel matters, the status
of the Central Park Drive West Enhancement
Project("CPDWEP") and Park Board
governance matters. [.5 Hour NC.]
Met with S Young regarding bid notice 1.8 $270.00 1 z1;-W3µ
information and related documentation
regarding the (PPRP. Reviewed applicable
public works provisions and brief
communications with M Klitzing and
communications to M Krosschell regarding the
same. Updated the timeline and the file.
Worked on matters regarding the WPTCP and 0.5 $75.00 1 0
communications to J Ruble of SmithGroupJJR
regarding the same.
Worked on matters regarding summer camp 0.5 $75.00 Ij-7 -9
incident and Tort Claim ESEFBC4846.
Worked on matters regarding the Leyndyke 0.5 $75.00 IJ
lawsuit.
3
Service Date Description of Service Hours Worked Amount Due
Worked on matters regarding the Webb appeal. 0.3 $45.00 1601
Researched appellate process to answer a Park
Board member's inquiry.
Started preparation for discussion of internal 0.5 $75.00 ► o
controls matters.
11/16/2017 Prepared for and participated in conference call 1.8 $270.00 10 1
with T Berry, M Westermeier and M Klitzing
regarding internal controls compliance
questions.
Communications with B Bosma regarding asset 0.2 $30.00
management and communications to M
Westermeier and M Klitzing regarding the
same.
Completed research of appellate process and 0.3 $45.00 1
addressed a Park Board member's inquiry
regarding the Webb appeal.
Communications with J Ruble regarding 0.2 $30.00 1��
WPTCP addenda matters.
Communications to M Krosschell regarding 0.2 $30.00
IPPRP timeline and related matters.
o 81�4�
Worked on Active Contract matters. 0.6 $90.001
1
°S 1
11/17/2017 Updated Internal Controls file based on 0.5 $75.00 1 O 1
11/16/2017 conference call.
Worked on Active contract matters and multiple 1.6 $240.00
communications with M Westermeier regarding
the same. [.5 Hour NC.] ° L
Multiple communications with M Krosschell and 0.5 $75.00 1 Z►s-ygµ
M Klitzing regarding the IPPRP timeline and
legal process. Received and started review and
revision of front end bid documents prepared by
M Krosschell.
Prepared for and participated in conference call 2 $300.00
with B Bosma, M Westermeier and M Klitzing
regarding asset management matters and
purchasing matters.
4
Service Date Description of Service Hours Worked Amount Due
Met with M Westermeier and M Klitzing 1.7 $255.00 loC,
regarding the WPTCP prebid meeting and
worked on matters to effect cancellation of the
WPTCP bid solicitation including
communications with B Bosma and Engledow
regarding the same and a Special Park Board
meeting. Worked on communications for
distribution to J Ruble and prospective bidders
and reviewed Indiana applicable law and started
draft of a Park Board Resolution and discussed
the same with M Westermeier and M Klitzing.
11/20/2017 Met with M Westermeier and M Klitzing 2.6 $390.00 to c.
regarding the Special Park Board Meeting,
reviewed applicable law and continued
preparation therefore. Met with M Westermeier
and M Klitzing and after finishing the draft
Resolution and coversheet for review,
conducted multiple communications regarding
the same with M Westermeier, M Klitzing, A
Kostrzewa and B Bosma. Communications with
L Labas and M Westermeier regarding
notification processes. [.5 Hour NC]
lig► _g�
Met with M Westermeier regarding Active 1 $150.00
Contract.
Worked on IPPRP bid documents. 1.4 $210.00 1 z4s_`f$t+
11/21/2017 Worked on IPPRP bid documents. 2.3 $345.00 i Li 5---(&9H
Multiple communications with M Allen and 1 $150.00 jai
review of park files regarding, Guilford Park
property encroachment onto Central Park. Met
with M Allen, M Westermeier and M Klitzing
regarding the same. Submitted record request
to the City of Carmel.
Prepared for and attended special Park Board 1 $150.00 11
meeting.
11/22/2017 Communications from the City of Carmel 0.2 $30.00 t a l
regarding the Guilford Park Plat for review in
regard to Central park encroachments matters.
Communications from B Johnson regarding 0.2 $30.00
DCS matter related to summer camp matter.
5
Service Date Description of Service Hours Worked Amount Due
11/27/2017 Worked on and request for information from M 3.3 $495.00 ► -�tDll
Westermeier and M Klitzing regarding, the
revised IPPRP bid documents and met with M
Westermeier and M Klitzing regarding the
same. Delivered the revised bid documents with
additional information to M Krosschell.
Communications with M Krosschell regarding
bid notice delivery. [.5 Hour NC.]
Communications to M Klitzing and litigation 0.7 $105.00 10 1
counsel regarding status of Leyndyke lawsuit
pleadings.
Communications with M Westermeier regarding 0.3 $45.00 oS
volume purchase of gas for the Monon
Community Center and status of City of Carmel
purchase of the same. Received standard
purchase agreement for review.
Communications with M Westermeier and M 0.5 $75.00 lo`-2--91\
Klitzing summer camp incident and Tort Claim
ESEFAP4846.
11/28/2017 Met with A Kostrzewa regarding nonparty 0.2 $30.00 1,)81-9
subpoena regarding ESE participants.
Communications to A Lee and B Bertl regarding 0.2 $30.00 I0ca
the archaeological report on West Park.
Communications with Insurance Adjuster and 0.5 $75.00 tot
CCPR staff regarding Tort Claim MGFB00094
and communications to M Westermeier
regarding the same. Updated the file.
Reviewed project list , organized files and 0.4 $60.00 1 0 i
prepared files to review Kompan and Volume
gas contracts.
Communications with M Krosschell regarding 0.5 $75.00 LZ15--y Q W
IPPRP bid documents. Updated the file.
Communications with M Westermeier regarding 0.2 $30.00
Glaser lawsuit.
Met with M Westermeier regarding various park 0.5 $75.00 l
matters including park department issues, board
governance matters and claims status. [.5 Hour
NC.]
6
Service Date Description of Service Hours Worked Amount Due
Drafted and distributed audit letter to the State 1 $150.00 I v 1
Board of Accounts as requested by the City of
Carmel Clerk-Treasurer. [.5 Hour NC]
11/29/2017 Started review of the Kompan equipment 2.6 $390.00 I'LI 5--i-414
purchase documents and provided preliminary
impressions to Westermeier and M Klitzing. Met
with M Klitzing regarding the IPPRP and
contactor responsibility for security of
playground equipment. Updated the file.
Communications with M Westermeier and T 0.2 $30.00 I o 1
Haney regarding status of MI Homes response
to CCPR position statement.
Communications with M Westermeier regarding 0.2 $30.00 1dYZ-9,�
summer camp incident and Tort Claim
ESEFAP4846.
Communications with M Westermeier regarding 0.2 $30.00 lo I
Guilford Park encroachment matters.
lot
Communications with insurance agent regarding 0.5 $75.00 1 a`(z,5�
claims status.
Met with M Westermeier and M Klitzing 1 $150.00 11 1
regarding various park matters including Active
contract, MI Homes, Tort Claim statuses and
personnel matters.
11/30/2017 Continued work on the Kompan contract and 1.1 $165.00 1 ;.y)3y
met briefly with M Klitzing regarding the same.
Communications from M Klitzing regarding 0.2 $30.00 jLS,yALj
IPPRP and contractor responsibility for storage
and security of playground equipment.
Met with M Klitzing regarding various park 0.2 $30.00 )>g
matters including matter related to summer
camp incident and Tort Claim ESEFAP4846.
FEE
Totals 50.3✓ $7,545.00 ✓
Signature: DebrcvM. (�rohawv
7