HomeMy WebLinkAbout320052 12/21/2017 S
CITY OF CARMEL, INDIANA VENDOR: 371547
ONE CIVIC SQUARE SUE FINKAM CHECK AMOUNT: $*****8,200.00*
CARMEL, INDIANA 46032 14529 NORWALK DRIVE CHECK NUMBER: 320052
9M,TON CARMEL IN 46033 CHECK DATE: 12/21/17
DEPARTMENT ACCOUNT Pio NUMBER INVOICE NUMBER, AMOUNT DESCRIPTION
1401 4340400 012714-363 8,200.00 CONSULTING FEES
VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
Vendor# 371547 ALLOWED 20L- ACCOUNTS PAYABLE VOUCHER
SUE FINKAM IN SUM OF CITY OF CARMEL
14529 NORWALK DRIVE An invoice or bill to be properly itemized must show:kind of service,where performed,dates service
rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc.
CARMEL, IN 46033
Payee
$8,200.00
ON ACCOUNT OF APPROPRIATION FOR Purchase Order#
Council Terms
Date Due
PO# ACCT# DATE INVOICE# DESCRIPTION
DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT
012714-363 43-404.00 $8,200.00 1 hereby certify that the attached invoice(s),or 11/17/17 012714-363 DESIGN,DEVELOPMENT AND CMS $8,200.00
1401 101 1401 101 TRAINING FOR WEBSITE
bill(s)is(are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Frid y, November 17,2017
I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have
audited same in accordance with IC 5-11-10-1.6
20
Cost di-tribution ledger classification if claim paid motor vehicle highway fund.
Clerk'-Treasurer
Raygun Workshop Inc. 012714-`�k,, €? £>
E$Sia �
5335 Winthrop Ave.
Indianapolis, IN 46220 US 363
madeline@raygunworkshop.com
BILL TO
Sue Finkman ' f A
l I31JF DAT
City of Carmel f} 12t2t3 r o a i9'� I2f 17
- Y
.........:.. ......._......._... .. .._.... .................. ._. ......... ..................................... ........ ..._....._:_.. ....... ................ .......... ................_..... .............._.... .... _ .. ....... .......... ...............
ACTIVITY AMOUNT
..........._........, ...... ...... . ..... ...._............................... ........................ _............................. ............ ........._..............
Web 8,200.00
Design, development and CMS training for website
...............p.__........................................................................................ ................................_........................._............................_........................................................................................................_..............._........_........._ .. ................._._ .._._............................_................................
YMENT 8,200.00
n ...................................................._._..........................................................._............................................................._...._.........................................................._...._.
TO.TI DUE $0.00
HANK YOU.
9/5/2017
Y f
Payment sent
We sent a confirmation email.
Raygun Workshop Inc.
Invoice no.012714-363
Invoice total $8,200.00
Amount paid
$8,200.00
Balance Due $0.00
Date paid September 5, 2017
Payment method Visa ••o*6264
Transaction ID P10119835506
1/2
o
PROJECT PROPOSAL
prepared for:
of Gqq��`
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SND I ANP'
Prepared By: i • i Date:
Garrett Curry 8.24.2017
Raygun Workshop
garrett@raygunworkshop.com
t��ygun Warksh�p� I X640,E,Garrr►el Drlve #]39 � Carmel.Indiana 4642 �I 3]7.2S83S]5 f Raygun'Mtil'orkshap.oa�m
ntenEs
Contents
Project Scope
Billing& Fees
Stamp of Approval
The Nitty Gritty (AKA Terms & Conditions)
HrojectScope
Additional items were requested by the City of Carmel as an extension of scope from the original
contract including additional page designs and development for customer website as well as
application of content.
Bil[ing ('X Fees
Name Price Subtotal
Additional Page Designs+Dev $2,000.00 $2,000.00
Application of Content $2,200.00 1 $2,200.00
............ ------------
Total $4,200.00
Payment for this project is due in full by September 1, 2017.
The City of Carmel will be invoiced via Quickbooks. All payments are due at the tinze of invoice.
Stamr--,� of Apr-, roval
[J P
This proposal valid for 30 days.
The information contained in this proposal constitutes the terms between Raygun Workshop, 5335
Winthrop Ave. Indianapolis, IN 46220, and the client The City of Carmel,-City Hall, One Civic Square
Carmel, IN 46032.
All prices agreed upon will.be honored by both parties. Continued services after that time will require a
new agreement.
Your signature below indicates acceptance of this branding proposal including the terms and conditions
enumerated below, and entrance into a contractual agreement with Raygun Workshop beginning on the
date of signature.
e-z .
Signature of Client: Date:
Raygun Workshop's Principal's Signature:
�j'ry-+ Nitty
� l'.� Ht,
3ii aGr`ctv Terms �¢ C:on ion.
1. This project will be initiated upon acceptance of this agreement, beginning with a creative briefing.
Following the creative briefing, independent market research will be completed and a variety of
concepts, as outlined above,will be submitted in the form of proofs to client in a timely manner.
Viable proofs will then be subjected to a number of rounds of edits, as outlined above, in an iterative
process.
2. Client takes full responsibility to respond to proofs in a timely manner, or project may be placed on
hold. Upon final approval, all art will be packaged and submitted to the client.
3. Any delay in the completion of the project due to actions or negligence of Client, unusual
transportation delays, unforeseen illness, or external forces beyond the control of Raygun Workshop
shall entitle them to extend the completion/delivery date, upon notifying the Client, by the time
equivalent to the period of such delay.
4. The finished work shall be deemed in compliance with this Agreement if the final product is within
the acceptable variations as to kind, quantity, and price in accordance with current or standard trade
practices.
5. Client agrees to provide Raygun Workshop with access to samples of final work for purposes of
Raygun Workshop's portfolio.
6. The above is considered an estimate based upon billable hours. Client changes or additions are
welcomed, but subject to Raygun Workshop's available time. Work not described in this proposal,
including but not limited to revisions, corrections, alterations, and additional proofs, will be billed as
an additional cost on a time and materials basis at the hourly rate of$150 an hour. Client understands
that any changes will adjust the timetable for all subsequent deliverables. Raygun Workshop may
request changes be put in writing. Client,within seven(7)business days of receipt of each
Deliverable, shall notify Designer, in writing, of any failure of such Deliverable to comply with the
specifications set forth in the Proposal, or of any other objections, corrections, changes or
amendments Client wishes made to such Deliverable. Any such written notice shall be sufficient to
identify with clarity any objection, correction, change or amendment, and Designer will undertake to
make the same in a commercially timely manner. In the absence of such notice from Client,the
Deliverable shall be deemed accepted.
7. The client shall not unreasonably withhold acceptance of, or payment for, each month's work. If,
prior to completion of a month's work, the client observes any non-conformance with the project
plan, Raygun Workshop must be promptly notified, allowing for necessary corrections. This
Agreement may be terminated at any time by either party effective immediately upon notice, or the
mutual agreement of the parties. Rejection of the completed work on a given month or cancellation
during its execution will result in forfeiture of 50% of agreed monthly retainer and expenses to date.
All assets produced for the month must then be returned to the designer.
8. General expenses are built in to the above estimates, but Client will be billed if unexpected expenses
are required(such as shipping, original photography, specialized services or equipment, stock
imagery, etc.). Pre-approval will be acquired for unexpected expenses exceeding$100.
9. The Project, including any and all work product thereof, thereto, or therefrom in any form, substance,
manner, or medium, shall automatically, without further action by either party,be the sole property
of Client upon its creation or(in the case of copyrightable works) fixation in a tangible medium of
expression, and Client shall own all rights, including all intellectual property rights, title, and interest
therein, thereto, and therefrom. Raygun acknowledges and agrees that all original works of
authorship that are made by Raygun(solely or jointly with others)within the scope of this
Agreement which are protectable copyrights are "works made for hire," as that term is defined in the
United States Copyright Act(17 U.S.C. Section 101). Raygun hereby assigns to Client all of its right,
title, and interest in, to, and under the Project, including all work product thereof, thereto, or
therefrom, and all copies of any of the foregoing, including, without limitation, all intellectual
property rights therein(and all renewals and extensions thereof), throughout the world, without any
requirement of further consideration.
10. Raygun Workshop reserves the right to withhold delivery and any transfer of ownership of any
current work if accounts are not current or overdue invoices are not paid in full.
11. Client hereby grants to Raygun the following rights: the right to reproduce,publish and display the
Deliverables in Raygun Workshop's portfolios and websites, and in galleries, design periodicals and
other media or exhibits for the purposes of recognition of creative excellence or professional
advancement, and to be credited with authorship of the Deliverables in connection with such uses.
Either party, subject to the other's reasonable approval, may describe its role in relation to the Project
and, if applicable, the services provided to the other party on its website and in other promotional
materials, and, if not expressly objected to, include a link to the other parry's website.
12. Raygun Workshop will make every reasonable effort to assure the accuracy of material produced,
but are not responsible for the correctness of copy, illustration,photographs, trademarks, nor for
obtaining clearances or approvals. All responsibility is held by client once approval is given at each
phase of project. We will take normal measures to safeguard any material entrusted to us. However,
we are not responsible for the loss, damage, or unauthorized use of such materials, nor are we
responsible for the actions of the vendors and suppliers we utilize. Each party acknowledges that in
connection with this Agreement it may receive certain confidential materials. Each party, its agents
and employees shall hold and maintain in strict confidence all Confidential Information, shall not
disclose Confidential Information to any third parry, and shall not use any Confidential Information
except as may be necessary to perform its obligations under this Proposal except as may be required
by a court or governmental authority. Notwithstanding the foregoing, Confidential Information shall
not include any information that is in the public domain or becomes publicly known through no fault
of the receiving party, or is otherwise properly received from a third party without an obligation of
confidentiality.
13. Client agrees to indemnify, save and hold harmless Raygun Workshop from any and all damages,
liabilities, costs, losses or expenses arising out of any claim, demand, or action by a third party
arising out of any breach of Client's responsibilities or obligations, representations or warranties
under this Agreement. Under such circumstances Designer shall promptly notify Client in writing of
any claim or suit; (a) Client has sole control of the defense and all related settlement negotiations;
and(b)Raygun Workshop provides Client with commercially reasonable assistance, information and
authority necessary to perform Client's obligations under this section. Client will reimburse the
reasonable out-of-pocket expenses incurred by Raygun Workshop in providing such assistance.
Subject to the terms, conditions, express representations and warranties provided in this Agreement,
Raygun Workshop agrees to indemnify, save and hold harmless Client from any and all damages,
liabilities, costs, losses or expenses arising out of any finding of fact which is inconsistent with
Raygun Workshop's representations and warranties made herein, except in the event any such
claims, damages, liabilities, costs, losses or expenses that arise directly as a result of gross
negligence or misconduct of Client provided that(a) Client promptly notifies Raygun Workshop in
writing of the claim; (b) Raygun Workshop shall have sole control of the defense and all related
settlement negotiations; and(c) Client shall provide Raygun Workshop with the assistance,
information and authority necessary to perform Raygun Workshop's obligations under this section.
Notwithstanding the foregoing,Raygun Workshop shall have no obligation to defend or otherwise
indemnify Client for any claim or adverse finding of fact arising out of or due to Client Content, any
unauthorized content, improper or illegal use, or the failure to update or maintain any Deliverables
provided by Raygun Workshop.
14. THE'SERVICES AND THE WORK PRODUCT OF DESIGNER ARE SOLD "AS IS."IN ALL
CIRCUMSTANCES, THE MAXIMUM LIABILITY OF DESIGNER, ITS DIRECTORS,
OFFICERS, EMPLOYEES,DESIGN AGENTS AND AFFILIATES ("DESIGNER PARTIES"),
TO CLIENT FOR DAMAGES,FOR ANY AND ALL CAUSES WHATSOEVER, AND CLIENT'S
MAXIMUM REMEDY, REGARDLESS OF THE FORM OF ACTION, WHETHER IN
CONTRACT, TORT OR OTHERWISE, SHALL BE LIMITED TO THE NET PROFIT OF
DESIGNER. IN NO EVENT SHALL DESIGNER BE LIABLE FOR ANY LOST DATA OR
CONTENT, LOST PROFITS, BUSINESS INTERRUPTION OR FOR ANY INDIRECT,
INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY OR PUNITIVE DAMAGES
ARISING OUT OF OR RELATING TO THE MATERIALS OR THE SERVICES PROVIDED BY
DESIGNER, EVEN IF DESIGNER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES, AND NOTWITHSTANDING THE FAILURE OF ESSENTIAL PURPOSE OF ANY
LIMITED REMEDY.
WORKSHOP
PROJECTPROPOSAL
prepared f ors
�QtgTxs�dGe
u .
Prepared By: Proposal Date:
Garrett Curry 8.16.2017
Raygun Workshop
garrett@raygunworkshop.com
Document Ref:XWYFR-2UA6X-YVJRY-UXIGZ Page 1 of 7
Content's
Contents
Project Scope
Web Package
Design Phase
Development Phase
Billing& Fees
Stamp of Approval
Terms and Conditions
Project Scope
The scope of this web project includes selecting an available URL, completing all page designs for both
desktop and mobile versions, insertion of content/copy, development of the website, and final launch.
Document Ref:XVVYf R-2UA6X-YVJRY-UXIGZ Page-Z—,F7-
--—
Web Package
Design Phase
PAGE DESIGNS
After a URL is chosen and hosting has been set up, we will
begin designs starting with the homepage and each subsequent page
for both desktop and mobile versions. There will be 2 to 3 rounds of
edits to the satisfaction and approval of the client. Final assets will
be packaged for development.
eveLoment Phase
WEBPAGE DEVELOPMENT
Approved designs will be applied to a page architecture on a
(lt� specific platform, as well as a content management system.
CONTENT APPLIED
Once initial development has been completed,photos and copy
will be applied, as well as testing. We will host a Hidden Beta Site
Review with you at that time so you can see the website in action.
LAUNCH
Once you are satisfied with function and content,your site will be
launched under your domain and under your control.
Document Ref:XWYFR-2UA6X YVJRY UXIGZ . � � Page3 of 7
r
BilLing o& Fees
Name Price Subtotal
Web Package $4,000.00 j $4,000.00
Total $4,000.00
Payment of$4000 will be made in full by September lst, 2017
City of Carmel will be invoiced via Quickbooks.
to� r
This proposal valid for 30 days.
The information contained in this proposal constitutes the terms between Raygun Workshop, 600 E.
Carmel Dr. 139, Carmel, IN 46032 and the client City of Carmel City Hall, One Civic Square Carmel, IN
46032.
All prices agreed upon will be honored by both parties. Continued services after that time will require a
new agreement.
Your signature below indicates acceptance of this branding proposal including the terms and conditions
enumerated below, and entrance into a contractual agreement with Raygun Workshop beginning on the
date of signature.
Signature of Client: Date: 08/18/2017
Raygun Workshop's Principal's Signature:
Document Ref:XWYFR-2UA6X-YVJRY-UXIGZ- 71 ( T– Page 4 of—7 -7
Terms and Con610,C)[1,11S
1. This project will be initiated upon acceptance of this agreement,beginning with a creative briefing.
Following the creative briefing, independent market research will be completed and a variety of
concepts, as outlined above,will be submitted in the form of proofs to client in a timely manner.
Viable proofs will then be subjected to a number of rounds of edits, as outlined above, in an iterative
process.
2. Client takes full responsibility to respond to proofs in a timely manner, or project may be placed on
hold. Upon final approval, all art will be packaged and submitted to the client.
3. Any delay in the completion of the project due to actions or negligence of Client, unusual
transportation delays, unforeseen illness, or external forces beyond the control of Raygun Workshop
shall entitle them to extend the completion/delivery date, upon notifying the Client,by the time
equivalent to the period of such delay.
4. The finished work shall be deemed in compliance with this Agreement if the final product is within
the acceptable variations as to kind, quantity, and price in accordance with current or standard trade
practices.
5. Client agrees to provide Raygun Workshop with access to samples of final work for purposes of
Raygun Workshop's portfolio.
6. The above is considered an estimate based upon billable hours. Client changes or additions are
welcomed,but subject to Raygun Workshop's available time. Work not described in this proposal,
including but not limited to revisions, corrections, alterations, and additional proofs, will be billed as
an additional cost on a time and materials basis at the hourly rate of$150 an hour. Client understands
that any changes will adjust the timetable for all subsequent deliverables. Raygun Workshop may
request changes be put in writing. Client,within seven(7)business days of receipt of each
Deliverable, shall notify Designer, in writing, of any failure of such Deliverable to comply with the
specifications set forth in the Proposal, or of any other objections, corrections, changes or
amendments Client wishes made to such Deliverable. Any such written notice shall be sufficient to
identify with clarity any objection, correction, change or amendment, and Designer will undertake to
make the same in a commercially timely manner. In the absence of such notice from Client, the
Deliverable shall be deemed accepted.
7. The client shall not unreasonably withhold acceptance of, or payment for, each month's work. If,
prior to completion of a month's work, the client observes any non-conformance with the project
plan, Raygun Workshop must be promptly notified, allowing for necessary corrections. This
Agreement may be terminated at any time by either party effective immediately upon notice, or the
mutual agreement of the parties. Rejection of the completed work on a given month or cancellation
during its execution will result in forfeiture of 50% of agreed monthly retainer and expenses to date.
All assets produced for the month must then be returned to the designer.
8. General expenses are built in to the above estimates, but Client will be billed if unexpected expenses
Document Ref:XWYFR-2UA6X YVJRY UXIGZ ; Page 5 of 7
are required(such as shipping, original photography, specialized services or equipment, stock
imagery, etc.). Pre-approval will be acquired for unexpected expenses exceeding$100.
9. The Project, including any and all work product thereof,thereto, or therefrom in any form, substance,
manner, or medium, shall automatically, without further action by either party,be the sole property
of Client upon its creation or(in the case of copyrightable works) fixation in a tangible medium of
expression, and Client shall own all rights, including all intellectual property rights, title, and interest
therein, thereto, and therefrom. Raygun acknowledges and agrees that all original works of
authorship that are made by Raygun(solely or jointly with others)within the scope of this
Agreement which are protectable copyrights are "works made for hire,".as that term is defined in the
United States Copyright Act(17 U.S.C. Section 101). Raygun hereby assigns to Client all of its right,
title, and interest in, to, and under the Project, including all work product thereof, thereto, or
therefrom, and all copies of any of the foregoing, including, without limitation, all intellectual
property rights therein(and all renewals and extensions thereof), throughout the world, without any
requirement of further consideration.
10. Raygun Workshop reserves the right to withhold delivery and any transfer of ownership of any
current work if accounts are not current or overdue invoices are not paid in full.
11. Client hereby grants to Raygun the following rights: the right to reproduce,publish and display the
Deliverables in Raygun Workshop's portfolios and websites, and in galleries, design periodicals and
other media or exhibits for the purposes of recognition of creative excellence or professional
advancement, and to be credited with authorship of the Deliverables in connection with such uses.
Either party, subject to the other's reasonable approval,may describe its role in relation to the Project
and, if applicable, the services provided to the other party on its website and in other promotional
materials, and, if not expressly objected to, include a link to the other party's website.
12. Raygun Workshop will make every reasonable effort to assure the accuracy of material produced,
but are not responsible for the correctness of copy, illustration,photographs, trademarks, nor for
obtaining clearances or approvals. All responsibility is held by client once approval is given at each
phase of project. We will take normal measures to safeguard any material entrusted to us. However,
we are not responsible for the loss, damage, or unauthorized use of such materials,nor are we
responsible for the actions of the vendors and suppliers we utilize. Each party acknowledges that in
connection with this Agreement it may receive certain confidential materials. Each party, its agents
and employees shall hold and maintain in strict confidence all Confidential Information, shall not
disclose Confidential Information to any third party, and shall not use any Confidential Information
except as may be necessary to perform its obligations under this Proposal except as may be required
by a court or governmental authority.Notwithstanding the foregoing, Confidential Information shall
not include any information that is in the public domain or becomes publicly known through no fault
of the receiving party, or is otherwise properly received from a third party without an obligation of
confidentiality.
13. Client agrees to indemnify, save and hold harmless Raygun Workshop from any and all damages,
Document Ref.XWYFR-2UA6X-YVJRY UXIGZ rPage 6 of 7
—�.__
liabilities, costs, losses or expenses arising out of any claim, demand, or action by a third party
arising out of any breach of Client's responsibilities or obligations,representations or warranties
under this Agreement. Under such circumstances Designer shall promptly notify Client in writing of
any claim or suit; (a) Client has sole control of the defense and all related settlement negotiations; .
and (b) Raygun Workshop provides Client with commercially reasonable assistance, information and
authority necessary to perform Client's obligations under this section. Client will reimburse the
reasonable out-of-pocket expenses incurred by Raygun Workshop in providing such assistance.
Subject to the teens, conditions, express representations and warranties provided in this Agreement,
Raygun Workshop agrees to indemnify, save and hold harmless Client from any and all damages,
liabilities, costs, losses or expenses arising out of any finding of fact which is inconsistent with
Raygun Workshop's representations and warranties made herein, except in the event any such
claims, damages, liabilities, costs, losses or expenses that arise directly as a result of gross
negligence or misconduct of Client provided that(a) Client promptly notifies Raygun Workshop in
writing of the claim; (b) Raygun Workshop shall have sole control of the defense and all related
settlement negotiations; and(c) Client shall provide Raygun Workshop with the assistance,
information and authority necessary to perforin Raygun Workshop's obligations under this section.
Notwithstanding the foregoing,Raygun Workshop shall have no obligation to defend or otherwise
indemnify Client for any claim or adverse finding of fact arising out of or due to Client Content, any
unauthorized content, improper or illegal use, or the failure to update or maintain any Deliverables
provided by Raygun Workshop.
14. THE SERVICES AND THE WORK PRODUCT OF DESIGNER ARE SOLD "AS IS."IN ALL
CIRCUMSTANCES, THE MAXIMUM LIABILITY OF DESIGNER, ITS DIRECTORS,
OFFICERS, EMPLOYEES, DESIGN AGENTS AND AFFILIATES ("DESIGNER PARTIES"),
TO CLIENT FOR DAMAGES FOR ANY AND ALL CAUSES WHATSOEVER, AND CLIENT'S
MAXIMUM REMEDY,REGARDLESS OF THE FORM OF ACTION,WHETHER IN
CONTRACT, TORT OR OTHERWISE, SHALL BE LIMITED TO THE NET PROFIT OF
DESIGNER. IN NO EVENT SHALL DESIGNER BE LIABLE FOR ANY LOST DATA OR
CONTENT, LOST PROFITS, BUSINESS INTERRUPTION OR FOR ANY INDIRECT,
INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY OR PUNITIVE DAMAGES
ARISING OUT OF OR RELATING TO THE MATERIALS OR THE SERVICES PROVIDED BY
DESIGNER, EVEN IF DESIGNER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES, AND NOTWITHSTANDING THE FAILURE OF ESSENTIAL PURPOSE OF ANY
LIMITED REMEDY.
Document Ref:XWYFR-2UA6X-YVJRY UXIGZ Page 7 of7
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Sue Finkam
}a Verified E=mail:
sfinkam@carmel.in:gov,
207.250.51.21 18
Aug 2017 1553.05 UTG
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Garrett Cur
Verified E-mail: '
gcurry@raygunworkshop.com
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