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HomeMy WebLinkAbout10 October 18 MinutesCRC Meeting, October 18, 2017 1 CARMEL REDEVELOPMENT COMMISSION Meeting Wednesday, October 18, 2017 ATTENDANCE: President Bill Hammer Present Vice President Dave Bowers Present Secretary Henry Mestetsky Present Treasurer Christine Pauley Present Member Bill Brooks Present Member Jeff Worrell Present Member Michael Kerschner Present Executive Director Corrie Meyer Present Deputy Director Michael Frischkorn Present Office Manager Michael Lee Not Present City Attorney Ashley Ulbricht Not Present Legal Consultant Karl Haas Present Bond Consultant Bruce Donaldson Present President Hammer called the meeting to order at 6:38 p.m. The Pledge of Allegiance was said. Public Hearing – Proscenium allocation area Mr. Donaldson provided an overview of the project. Mr. Hammer opened the public hearing at 6:39 p.m. With no response, Mr. Hammer closed the hearing at 6:40 p.m. Public Hearing – Monon and Main allocation area Mr. Donaldson provided an overview of the project. Mr. Hammer opened the public hearing at 6:41 p.m. With no response, Mr. Hammer closed the hearing at 6:42 p.m. Approval of Minutes The September 19, 2017 minutes for the 5:30 p.m. meeting were presented. Mr. Worrell moved to approve the minutes. Mr. Brooks seconded. Approved 5-0. The September 19, 2017 minutes for the 6:30 p.m. meeting were presented. Mr. Brooks moved to approve the minutes. Mr. Mestetsky seconded. Approved 5-0. Financial Matters Mr. Frischkorn stated the Commission’s end of the month September balance totaled $3,729,568.00 and, including the restricted funds, the balance totaled $8,272,478.00. Update on Outstanding Receivables Mr. Frischkorn stated there are two outstanding receivables: 1) Project Blue invoices of $15,643. 2) Initial Energy Consumption Fee for The Mezz of $173,205. Approval of Claims Mr. Frischkorn stated that there are non-operating invoices in the amount of $538,960.31. Mr. Frischkorn requested the Commission to approve the non-operation invoices in the amount of $538,960.31. CRC Meeting, October 18, 2017 2 Mr. Frischkorn stated that there are disbursements from the City Center Phase II Bond fund in the amount of $428,274.36. Mr. Frischkorn stated that there is a disbursement to be paid out of the Midtown South Bond in the amount of $1,819,527.65. Mr. Frischkorn stated that there is a disbursement to be paid out of the 2016 TIF Bond in the amount of $201,991.90. Mr. Frischkorn stated that there is a disbursement to be paid out of the 2016 COIT Bond in the amount of $194,708.87. Mr. Worrell moved to approve the claims, seconded by Mr. Bowers. Approved 5-0. Approval of Change Orders Mr. Frischkorn presented the Brandt Change Order #2 for the Ice Rink Project. Mr. Mestetsky moved to approve the change order as presented. Mr. Worrell seconded. Approved 5-0. Executive Director Reports with Update on Properties Mrs. Meyer stated that the Monon Boulevard/Trail project is proceeding. Also, Mrs. Meyer noted that the Midtown East buildings are progressing with the Allied Building nearing completion along with the North Garage. The Sun King building is moving along. Committee Reports The Finance Committee did meet in September. Mr. Bowers informed the Commission that the committee reviewed the finances of the hotel project and the 2018 CRC budget. The Architectural Review Committee did meet in September. Mr. Worrell informed the Commission that the committee reviewed the hotel project and the Monon Plaza. Also, that the Midtown West C2 zoning process is proceeding. Finally, the committee received construction updates. Old Business There was no old business. New Business Action Item #2: Confirmatory Resolution 2017-15 re: Proscenium allocation area Mr. Donaldson stated that this is the last step in amending the Proscenium allocation area to include the former Arby’s site. Mr. Bowers moved to approve, seconded by Mr. Worrell. Approved 5-0. Action Item #3: Confirmatory Resolution 2017-16 re: Monon and Main allocation area Mr. Donaldson stated that this is the last step in creating the Monon and Main allocation area. Mr. Brooks moved to approve, seconded by Mr. Worrell. Approved 5-0. Action Item #4: Resolution 2017-17 re: TIF pledge for Spine Group II Economic Development Revenue Bonds Mr. Donaldson stated that this will pledge TIF from the Meridian and Main Spine Group II allocation area towards the payment of debt associated with the bond mentioned above. After discussion, the Commission wanted to include an agreement not to appeal the assessment. Mr. Brooks moved to approve, seconded Mr. Worrell. Mr. Mestetsky abstained. Approved 4 -0. Action Item #5: Declaratory Resolution 2017-18 re: KAR allocation area CRC Meeting, October 18, 2017 3 Mr. Donaldson stated that this is the first step in creating an allocation area for the future KAR Auction Services site. Mr. Gigerich with Ginovus provided an overview of the project. Mr. Bowers moved to approve, seconded by Mr. Mestetsky. Approved 5 -0. Action Item #6: Approval of grant to Christkindlmarkt for cottage signage Mrs. Meyer asked the Commission to remove the item from the agenda. Action Item #7: Approval of GSB contract amendment to add sub-consultants for design of Hotel Mrs. Meyer stated that this will amend the current contract between CRC and GSB to add sub - consultants as part of their scope of services for the architectural design of the Hotel. Mr. Worrell asked to meet with the primary consultants. Mrs. Meyer would make that happen at a future date. Mr. Bowers asked about the costs. Mrs. Meyer stated that there would be a loan by the end of the year. Action Item #8: Approval of Ice Rink operations contract Mrs. Meyer stated that this will allow the CRC to enter into a contract with Arctic Zone, LLC as operator of the Ice Rink. Mr. Brooks asked about the expenses. Mr. Mestetsky moved to approve, seconded by Mr. Worrell. Approved 5-0. Action Item #9: Approval of Hotel pre-construction contract Mrs. Meyer stated that this will allow the CRC to enter into a contract with Shiel Sexton for Hotel pre- construction services. She also asked that the Commission approve the amount of the contract but not the form and that it be sent to legal for review. Mr. Mestetsky moved to approve, Mr. Brooks seconded. Approved 5-0. Action Item #10: Approval of subsurface properties database proposal Mrs. Meyer stated that this would approve Midwest GeoSciences Group to create a database of subsurface properties that may be utilized by City departments for future development projects. Mr. Worrell moved to approve, Mr. Brooks seconded. Approved 5 -0. Action Item #11: Approval of Monon and Main infrastructure work Mrs. Meyer stated that this will allow the CRC to enter into a contract with Garmong Construction for infrastructure improvements within the right of way for the Monon and Main project. Mr. Mestetsky moved to approve, Mr. Worrell seconded. Approved 5 -0. Other Business None Adjournment Mr. Bowers moved the meeting be adjourned subject to the execution of documents, seconded by Mr. Worrell. The meeting was adjourned at 7:29 p.m. The next regularly scheduled meeting is Wednesday, November 15, 2017 at 6:30 p.m. An executive session was held prior to the public meeting in which the purchase or lease of real property was discussed. The Commission hereby certifies that no subject matter was discussed in the executive session other than the subject matter specified in the public notice.