HomeMy WebLinkAboutBPW-01-04-17-05 Arts Grant The Carmel Arts CouncilRESOLUTION NO. BPW 01-04-17-05
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING ARTS GRANT
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana ("City"), is authorized to
enter into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City's mayor may enter into contracts on behalf of the
City; and
WHEREAS, pursuant to his authority under Indiana law, the City's mayor, the Honorable James C.
Brainard, has caused to be signed the Arts Grant attached hereto as Exhibit A (the "Contract"); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City's Board of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk -Treasurer's Office, and made available to the public for
review.
follows:
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt of the Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk -Treasurer and thereafter made available to
the public for review.
SO RESOLVED this day of G �� l/tU , 2017.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY-
$\ 6i
6t1
James Brainard, Presiding Officer
Date: . _ n
Mary AnyBurke, Member
Date: /Zy-47
Lori S. Watso ,
Date:
ATTUS'T?/%
Date:
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ARTS GRANT PROGRAM
AGREEMENT
This Grant Agreement (herein referred to as "Agreement") entered into by and between the City
of Carmel (the "City") and ke, P -a M e] i} 2 T5 (O LL N C U, (the
"Grantee"), is executed pursuant to the terms and conditions set forth herein. In consideration of
those mutual undertakings and covenants, the parties agree as follows:
1. That on behalf of Grantee, a not-for-profit corporation, I, Vvi-ah L &.t4-1 b;
an authorized representative of Grantee, have applied for a City of Carmel
("Grantor") Arts Grant, said application attached hereto and made a part hereof as
Exhibit "A."
2. Grant Agreement. The City, after review and recommendation by the Mayor and by
the City Council, agrees to grant $ 9 , 0 0 0.0 0 to the Grantee for
the eligible costs of the project (the "Project") or services as described in Exhibits
"A" and `B" of this Agreement. The funds shall be used exclusively in accordance
with the provisions contained in this Agreement.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement, which are incorporated by reference.
4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a
not-for-profit entity with a determination letter from the Internal Revenue Service
declaring that it is exempt from Federal income tax.
5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
✓ 1. An application and description of the proposed use of the grant funds (EXHIBIT
A);
k✓ 2. A budget for the calendar or fiscal year for which the grant is requested
(EXHIBIT B);
3. Certified copies of incorporation as a not-for-profit corporation under state law
(EXHIBIT C);
4. A not-for-profit application or determination letter from the U.S. Internal Revenue
Service identifying that it is a not-for-profit corporation that is exempt from
Federal income tax (EXHIBIT D);
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee, including most recent available IRS Form 990, and the attached
Affidavit (EXHIBIT E);
✓6. A list of the Grantee's board of directors and officers listed (EXHIBIT F);
7. A Year End Report from the previous year IF Grantee received an Arts Grant
from the City of Carmel in the previous calendar year, pursuant to paragraph 8
herein (EXHIBIT G).
C. Any other grant conditions that City requires to be met by Grantee, specifically:
6. Grantor's right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds at the City's request,
and shall make all books, accounting records and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
(3) years after final payment of funds under this Agreement, for the purpose of an
audit by the City of Carmel, the State of Indiana, or their designees.
7. Quarterly financial statements. Grantee agrees to provide the City of Carmel
quarterly financial statements within 45 days after each quarter -end for Grant awards
in excess of sixty thousand dollars ($60,000).
F]
8. Year-end review. Grantee agrees to provide the City of Carmel a year-end report
("Year End Report") for each year, describing how the grant was used and the impact
of the dollars received. This Grant award may not exceed one third (1/3) of Grantee's
combined contributed income, revenue of sales, and/or ticket revenue from the
previous year. If the Grant amount is in excess of sixty thousand dollars
($60,000.00), the Grantee agrees to provide, at Grantee's cost, a review or audit of the
grantee. Said review or audit shall be performed by a Certified Public Accountant
("CPA") who is neither an employee of Grantee nor a member of the Grantee's Board
of Directors, to be provided to the City of Carmel by March 31 of the following year.
9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Carmel will supply, upon
request, Grantee with the graphics/logos necessary for compliance.
10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the State that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
11. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. If it is determined by the
City that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/or criminal liability under Indiana or Federal law.
12. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/she/it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is
participating in the E -Verify program as defined in IC 22-5-1.7. The Grantee agrees
to provide documentation to the City that he/she/it has enrolled and is participating in
the E -Verify program.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty (30) days after being notified by the State.
13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County, Indiana only, and agree that such court is the appropriate venue
for and has jurisdiction over same.
3
14. Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its compensated officers,
employees, contractors, subcontractors and/or agents are employees of City. The
Grant amount set forth herein shall be the full and maximum compensation and
monies required of City to be paid to Grantee under or pursuant to his Agreement.
15. Severability. If any term of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
16. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows:
"Grantee")
By: G 1
Printed Name of Officer: e Llil Title:
Date:
CITY OF ARMEL ("grantor")
By: Gh--
James Brainard, Mayor
Date: 12-14-2016
ATTEST:
UAW its
Date: 12-14-2016
If you have any question concerning the City ofCannel's 2017 Arts Grant Program, grant writing, guidelines or application materials, contact:
Sharon Kibbe, City of Carmel, One Civic Square, Carmel, IN 46032, Phone: 317-571-2483, skibbenae carmel.in.eov.
4
EXHIBIT A
Exhibit "A"
An Application and Description of the Proposed Use of the Grant Funds
APPLICANT:
Name of organization: I k e cla k' 111 e
Address: � F 0 P)II X 3 `l -I
r` I], r- 1111 o f sNj 0 &05p :11,
Telephone: — -- 5 Fax:
Contact Person: o t a h Ltuohtad
Email: V (< LGta a) Iles d I� 6/n 7,,.l
�j L1
APPLICATION AMOUNT: $ / Coo? 0
Not to exceed 1/3 of previous year revenuelincome
DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS:
I o
m o n<+a ►-y o u-4 r� a c h in
Qhn rt1s mevtja, C+-erary, VfSu. hof
P l
e-
5P
41- r
GNU r i s
S1>,-ra1�{s� Cl�6r�l�s
-t:b e,
Title: z u SLL re I,, -
Date: — "4S --11,;
(Additional pages may be added to Exhibit W)
k,
EXHIBIT B
Exhibit B
Carmel Arts Council - 2017 Proposed Budget
Yearly Reoccurring Expendidures
Prime Pay
$
90
Insurance
$
3,000
Tax filing
$
1,500
Website fees
$
300
YPS judges
$
800
Scholarships
$
12,000
Storage
$
800
PO Box for mail
$
120
CHS spring art awards
$
1,000
Pumpkinfest event
$
750
Elementary art teachers
Supplies gift certs
1,500
$ 24,860
2017 Anticipated Additional Expenditures
Annual Luncheon ($2,000)
Childrens Gallery — curator awards, improvements/upkeep, gallery events ($ 2,000)
Carmel Arts Council High School Division expenses — ($ 400)
Chamber of Commerce membership — ($ 150)
Operational expenses (mailings, printing, supplies) — ($ 1000)
2017 Proiected Income
City grant
$
9,000
YPS Applications
$
2,000
Dues regular members
$
1,500
Dues other
$
500
Annual luncheon fundraiser
$
3,500
2°d fund raiser
$
3,500
Pumpkin Fest booths
$
400
Gallery donations
1,000
$ 21,400
STATE OF INDIANA
SS:
COUNTY OF HAMILTON
AFFIDAVIT
I, �� via, L- Gi�6e a- c , an authorized representative
of -thiL Car -Md PIRI S QUnC 'it ("Grantee"), being first duly sworn upon
my oath, state that pursuant to paragraph 8 of the City of Carmel Arts Grant Program Agreement,
all income of Grantee, including a City of Carmel arts grant, if applicable, revenue of sales,
and/or ticket revenue, etc., in the Grantee's fiscal year ending 2016 or calendar year ending 2015
totaled $
Signature raj I^Printed Name C ` e�
Subscribed and sworn to before me, the undersigned Notary Public, this (o day of
00�1e-m �-e r .20 1 G.
/TARS
/ FFI,
44
A L�
A INDI
- Notary Public
LAwrcniCF f�—_. �PeW hta,�k
of H R M L -'f o m
County, Indiana
Commission Expires: 1 0 _3 1 "d ud,�