HomeMy WebLinkAboutBPW-01-04-17-04 Arts Grant/Booth Tarkington Civic TheatreRESOLUTION NO. BPW 01-04-17-04
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING ARTS GRANT
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana ("City"), is authorized to
enter into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City's mayor may enter into contracts on behalf of the
City; and
WHEREAS, pursuant to his authority under Indiana law, the City's mayor, the Honorable James C.
Brainard, has caused to be signed the Arts Grant attached hereto as Exhibit A (the "Contract"); and
WHEREAS', Mayor Brainard now wishes to present the contract to the City's Board of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk -Treasurer's Office, and made available to the public for
review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt of the Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk -Treasurer and thereafter made available to
the public for review.
f
SO RESOLVED this day of. 2017.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY: Or
-e
41ae, Brainard, Presiding Officer
SAE Bass\MyDocuments\BPW-Resokians120171Arom pAAsGrantBoothTarkingtonCivicTheater.doal2/22/201812.44PM
ARTS GRANT PROGRAM
AGREEMENT
This Grant Agreement (herein referred to as "Agreement") entered into by and between the City
of Carmel (the "City") and Booth Tarkington Civic Theatre (the
"Grantee"), is executed pursuant to the terms and conditions set forth herein. In consideration of
those mutual undertakings and covenants, the parties agree as follows:
1. That on behalf of Grantee, a not-for-profit corporation, I, Michael J. Lasley ,
an authorized representative of Grantee, have applied for a City of Carmel
("Grantor") Arts Grant, said application attached hereto and made a part hereof as
Exhibit "A."
2. Grant Agreement. The City, after review and recommendation by the Mayor and by
the City Council, agrees to grant $ 210 , 0 0 0 . 0 0 to the Grantee for
the eligible costs of the project (the "Project") or services as described in Exhibits
"A" and "B" of this Agreement. The funds shall be used exclusively in accordance
with the provisions contained in this Agreement.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement, which are incorporated by reference.
4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a
not-for-profit entity with a determination letter from the Internal Revenue Service
declaring that it is exempt from Federal income tax.
5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
1. An application and description of the proposed use of the grant funds (EXHIBIT
A);
2. A budget for the calendar or fiscal year for which the grant is requested
(EXHIBIT B);
3. Certified copies of incorporation as a not-for-profit corporation under state law
(EXHIBIT C);
4. A not-for-profit application or determination letter from the U.S. Internal Revenue
Service identifying that it is a not-for-profit corporation that is exempt from
Federal income tax (EXHIBIT D);
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee, including most recent available IRS Form 990, and the attached
Affidavit (EXHIBIT E);
6. A list of the Grantee's board of directors and officers listed (EXHIBIT F);
7. A Year End Report from the previous year IF Grantee received an Arts Grant
from the City of Carmel in the previous calendar year, pursuant to paragraph 8
herein (EXHIBIT G).
C. Any other grant conditions that City requires to be met by Grantee, specifically:
6. Grantor's right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds at the City's request,
and shall make all books, accounting records and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
(3) years after final payment of funds under this Agreement, for the purpose of an
audit by the City of Carmel, the State of Indiana, or their designees.
7. Quarterly financial statements. Grantee agrees to provide the City of Carmel
quarterly financial statements within 45 days after each quarter -end for Grant awards
in excess of sixty thousand dollars ($60,000).
2
8. Year-end review. Grantee agrees to provide the City of Carmel a year-end report
("Year End Report") for each year, describing how the grant was used and the impact
of the dollars received. This Grant award may not exceed one third (1/3) of Grantee's
combined contributed income, revenue of sales, and/or ticket revenue from the
previous year. If the Grant amount is in excess of sixty thousand dollars
($60,000.00), the Grantee agrees to provide, at Grantee's cost, a review or audit of the
grantee. Said review or audit shall be performed by a Certified Public Accountant
("CPA") who is neither an employee of Grantee nor a member of the Grantee's Board
of Directors, to be provided to the City of Carmel by March 31 of the following year.
9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Carmel will supply, upon
request, Grantee with the graphics/logos necessary for compliance.
10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the State that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
11. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. If it is determined by the
City that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/or criminal liability under Indiana or Federal law.
12. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/she/it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is
participating in the E -Verify program as defined in IC 22-5-1.7. The Grantee agrees
to provide documentation to the City that he/she/it has enrolled and is participating in
the E -Verify program.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty (30) days after being notified by the State.
13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County, Indiana only, and agree that such court is the appropriate venue
for and has jurisdiction over same.
3
14. Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its compensated officers,
employees, contractors, subcontractors and/or agents are employees of City. The
Grant amount set forth herein shall be the full and maximum compensation and
monies required of City to be paid to Grantee under or pursuant to his Agreement.
15. Severability. If any term of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
16. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows:
Booth Tarkington Civic Theatr ("Grantee")
By:>G%L _.._
Printed NaWof Officer: Michael J. Lasley Title: Executive Artistic Director
Date: 12.02.2016
CITY OF CARMEL ("Grantbr"
By: ICS
James Brainard, Mayor
Date: 12-14-2016
AT EST:
Date: 12-14-2016
If you have any question concerning the City of Carmel's 2017 Arts Grant Program, grant writing, guidelines or application materials, contact:
Sharon Kibbe, City of Carmel, One Civic Square, Carmel, IN 46032, Phone: 317-571-2483, skibbe0 carmel.in.gov.
4
Exhibit "A"
An application and description of the
proposed use of the grant funds
Exhibit "A"
An Application and Description of the Proposed Use of the Grant Funds
APPLICANT:
Name of organization: Booth Tarkington Civic Theatre
Address: 3 Center Green, Ste 300
Carmel, IN 46032
Telephone: 317/853.6314 Fax: 317/853.6434
Contact Person: Michael J. Lasley
Email: michael@civictheatre.org
APPLICATION AMOUNT: $ 250,000
Not to exceed 1/3 of previous year revenue/income
DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS:
Please see the attached narrative.
By:-
Printed N
Title: Ex(
Date: /
of bficer: Michael J. Lasley
(Additional pages may be added to Exhibit "A")
During the 2017-2018 season, Booth Tarkington Civic Theatre will use support from the City of Carmel to generate
over $2, 000, 000 in economic activity in the City of Carmel, employ 300 local artists, and improve quality of life of over
55, 000 community members through theatre access, education, and outreach programs.
ORGANIZATIONAL DESCRIPTION
Booth Tarkington Civic Theatre is the largest community-based theatre in Indiana and one of the ten largest nationwide. For over
a century, it has been a vital part of metropolitan Indianapolis, providing live entertainment, creative opportunities, and theatre
education to residents of Central Indiana. Civic's programs provide community members opportunities onstage, behind the
scenes, and in the audience with the support of experienced theatre professionals. Next season, Civic will provide up to 92 public
performances, employ 300 local artists, serve 22,000 through education and outreach, and expose 33,000 audience members to
the magic of live theatre, reaching over 55,000 community members cumulatively. Civic Theatre's mission is to foster a love of
theatre through imagination, education, and participation.
Civic is a distinctive community theatre that employs professional artists to lead over 2,000 talented community volunteers who
serve as performers, crew members, ushers, and administrative volunteers. This organizational structure provides community
artists with a creative outlet, ensures the artistic quality of each Civic production, and creates exceptional economic efficiency.
Civic has a unique capacity to involve and educate the local community by providing opportunities to work alongside highly
regarded designers and directors. To supplement the expertise of Civic's full-time production staff, the Theatre employs
additional freelance artists — choreographers, musicians, directors, and designers — to further increase the artistic integrity of its
productions. As continuing students of theatre, all of Civic's professionals ensure cutting-edge educational opportunities for all
avocational artists who approach the organization with an eagerness to learn. These efforts culminate in eight professionally
produced shows each year, exposing over 33,000 audience members to live theatre.
Education has been integral to the Theatre's operations since its inception, and Jr. Civic has officially offered the only year-
round, theatre -based performing arts program in the state of Indiana since 1941. Students 18 months and older are introduced to
a multidisciplinary curriculum aligned with academic standards to connect theatre proficiencies with life skills that promote
success, such as discipline, self-confidence, commitment, and team work. To provide equal access for all students, Jr. Civic
embraces the needs of at -risk students and implements numerous outreach programs to provide curriculum for these deserving
yet underserved students. Education and outreach programs reach over 22,000 annually.
MAINSTAGE
Mainstage production selection for the 2017-2018 season is still in process; title submission to the Center for the Performing Arts
for approval happens annually in February. Civic publicly announces its Mainstage season of 3 Broadway musicals, 2 plays, and
3 children's productions each spring at the start of its subscription campaign launch.
Civic's eight productions in the Tarkington during the 2017-2018 season will provide potential for over 45,000 patrons to attend
as audience members. Civic's current Proiections for its 103rd season indicate that around 75% of its seats will fill.
realistically serving 33,000 individuals. According to the Arts Council of Indianapolis' Economic Impact study of 2010, each of
these patrons will spend $28.38 beyond the cost of their ticket on meals, transportation, souvenirs, concessions, etc. Considering
SneakView tickets are provided free of charge and an average ticket price of $31.75, Civic audience members alone will
generate $1,953,711 in economic activity in the Carmel area. An estimated additional economic impact of $118,000 will be
generated through education programs for a grand total of $2,071,710.58 in economic activity in Carmel due to Civic's
presence. Thus, it is clear that the City's support of Civic's operations is a sound investment in the community's overall vitality.
The Theatre is proud of its ability to provide premier musical theatre at a reasonable price to the Central Indiana community. The
heart of Civic's artistic vision is the creation of magic through theatre. This magic is far greater than the special effects that
enhance a production; it inspires every participant by exposing them to new ideas, igniting their imaginations, provoking eye-
opening conversations, and connecting community members with one another. Civic believes that theatre is not only for special
occasions, but should be consumed on a daily basis through study, rehearsal, performance, creation, and observation. It is vital
nourishment for the soul and mind and should be accessible to everyone regardless of their skill or expertise.
EDUCATION
In addition to programming in the Tarkington, Civic provides exceptional theatre education to over 22,000 community members
through classes, workshops, outreach initiatives, and educational productions enhanced by study guides and academic
supplements. In Jr. Civic's Education Suite in the James Building, 3,000 students ages 18 months through 18 years study
musical theatre in one of over 100 course offerings each year. Jr. Civic provides a broad range of performing arts workshops,
through which student performers can move on to more advanced courses once they have mastered the basics. All curricula are
tied to Common Core State Standards as well as Indiana State Academic Standards, ensuring that the lessons are age
Production
Title
Dates
Performances
Seats
1
Young Adult Program Musical
TBD
07/27/17- 07/30/17
4
2,052
2
Mainstage Fall Musical
TBD
October 2017
10
5,130
3
Mainstage Holiday Musical
TBD
December 2017
18
9,234
4
Mainstage Winter Play
TBD
February 2018
10
5,130
5
Spring Children's Production
TBD
February 2018
15
7,695
6
Studio Spring Play
TBD
March 2018
14
2,800
7
Mainstage Spring Musical
TBD
April/ May 2018
10
5,130
8
Jr. Civic Musical
TBD
June 2018
9
4,617
SNEAKVIEW
TBD
Final Dress Rehearsal
7
3,250
TOTALS
92
45,038
Civic's eight productions in the Tarkington during the 2017-2018 season will provide potential for over 45,000 patrons to attend
as audience members. Civic's current Proiections for its 103rd season indicate that around 75% of its seats will fill.
realistically serving 33,000 individuals. According to the Arts Council of Indianapolis' Economic Impact study of 2010, each of
these patrons will spend $28.38 beyond the cost of their ticket on meals, transportation, souvenirs, concessions, etc. Considering
SneakView tickets are provided free of charge and an average ticket price of $31.75, Civic audience members alone will
generate $1,953,711 in economic activity in the Carmel area. An estimated additional economic impact of $118,000 will be
generated through education programs for a grand total of $2,071,710.58 in economic activity in Carmel due to Civic's
presence. Thus, it is clear that the City's support of Civic's operations is a sound investment in the community's overall vitality.
The Theatre is proud of its ability to provide premier musical theatre at a reasonable price to the Central Indiana community. The
heart of Civic's artistic vision is the creation of magic through theatre. This magic is far greater than the special effects that
enhance a production; it inspires every participant by exposing them to new ideas, igniting their imaginations, provoking eye-
opening conversations, and connecting community members with one another. Civic believes that theatre is not only for special
occasions, but should be consumed on a daily basis through study, rehearsal, performance, creation, and observation. It is vital
nourishment for the soul and mind and should be accessible to everyone regardless of their skill or expertise.
EDUCATION
In addition to programming in the Tarkington, Civic provides exceptional theatre education to over 22,000 community members
through classes, workshops, outreach initiatives, and educational productions enhanced by study guides and academic
supplements. In Jr. Civic's Education Suite in the James Building, 3,000 students ages 18 months through 18 years study
musical theatre in one of over 100 course offerings each year. Jr. Civic provides a broad range of performing arts workshops,
through which student performers can move on to more advanced courses once they have mastered the basics. All curricula are
tied to Common Core State Standards as well as Indiana State Academic Standards, ensuring that the lessons are age
appropriate and challenging. Furthermore, instructors — all accomplished theatre professionals — use rubrics to evaluate each
student's progress, providing constructive feedback and recommendations for more advanced study with Jr. Civic.
Jr. Civic workshops are unique to Indiana in that they are based on skill development rather than product development among
younger students. In other words, Jr. Civic students improve and perfect their performance skills through participation in
workshops with experts rather than paying tuition to rehearse a production for performance. Jr. Civic's philosophy is to build a
superior performer through proper technique and intensive study, focusing on the process rather than the product. This
approach to theatre education promotes meaningful and lasting change in the life of each student.
The Jr. Civic Musical, a fixture in Civic programming since 1928, is cast exclusively with performers ages 6-14 and will entertain
over 3,000 youth at nine performances in June 2017. Titles are generated from classic children's tales and have included THE
TRIAL OF GOLDILOCKS, ALICE IN WONDERLAND, BEANSTALK! THE MUSICAL!, et al. The cast of 30 or more is determined
based on talent displayed at April auditions. Administrative support and artistic values for the Jr. Civic Musical are held to the
same standards as Civic's Mainstage programming.
Civic serves the demographics of the City of Carmel by producing family -friendly Mainstage titles as well as children's
productions to appeal to audience members of all ages. Classrooms from Orchard Park Elementary, Smoky Row Elementary,
Woodbrook Elementary, Primrose of Carmel, Primrose of West Clay, Abacus Preschool, Northview Christian Church, and Little
Lamb Child Care attended student matinee performances during the 2015-16 season. Titles for children's productions are
selected based on their appeal to students in grades K-8 and their relationship to current curriculum choices and academic
standards. Civic's education department creates educator resources with ideas for classroom activities and discussion topics
relating to the show's content, all tied to academic standards. The availability of an inclusive performance further expands the
demographic attracted through these performances by adding appeal for families of children with special needs. Specially
created Social Stories to prepare these children for the experience of viewing live theatre are available online.
Each year, over 2,500 high school students benefit from participation in the Young Artists Program (YAP) as performers,
students, or audience members. The year-round program allows high school students to participate through workshops that cater
to their busy schedules, with one -day master classes during the school year and a month-long intensive study culminating in
performance during July. All workshops are staffed with working professionals, many of whom possess current Broadway
credentials. YAP's workshops have been taught by Ryan Breslin from NEWSIES on Broadway, Max Chucker of the WEST SIDE
STORY National Tour, and Emmy Buckner, an actress in Disney's hit series Liv and Maddie.
OUTREACH
Civic's outreach programs target the underserved community with theatre access and education opportunities for individuals who
might otherwise never experience live theatre. SneakView continues to serve the clientele of social service organizations,
including low-income retirement homes, halfway houses, shelters, and mentoring programs by opening the final dress rehearsal
of each Mainstage production to these groups. Each year, the program continues to serve a minimum of 2,500 individuals by
providing a live theatre experience free of ticket cost. Participating Carmel organizations include the Barrington, St. Elizabeth
Ann Seton's Widow's Group, PrimeLife Enrichment, Manor Care at Summer Trace, and Carmel Senior Living.
Storytime with Civic creates opportunities for the early childhood education community to incorporate theatre into their programs
through artist interactions in the classroom, Backstage Pass interactive tours of the Tarkington, and tickets to a performance
designed for young audience members. Through partnerships with daycares and preschools serving low income populations,
Civic involves 4,000 young children in developmental arts education through the continued support of PNC's Grow Up Great
initiative. In collaboration with Hamilton County Leadership Academy, Civic launched a targeted expansion of Storytime into rural
day care facilities north of SR 32, not only reaching 3- to 5 -year-olds in their facilities, but also providing access to the community
resources Carmel offers by transporting them to the Tarkington to explore the City's premier theatre facility.
In addition to serving the young and old through outreach, Civic provides ticket and tuition scholarships to all children who
receive free or reduced price lunch at their school or who can otherwise demonstrate a sincere need for financial assistance.
During the 2015-16 season, Civic distributed 2,073 scholarship tickets or tuitions to underserved youth. These are in addition to
the 2,829 free tickets distributed via SneakView, 2,065 full Storytime scholarships, and even more partial scholarships based on
need for Storytime with Civic.
ADMINISTRATION
Civic's staff of 11 full-time employees and 6 part-time employees that manage the Theatre's production and administrative
operations on a day-to-day basis. The organization is divided into three main segments: production, education, and
administration. Of the 17 staff members, seven focus their energies on the execution of Civic's productions, three are dedicated
to education programs and outreach initiatives, and five oversee the administrative processes.
Civic evaluates organizational success on a weekly basis by monitoring various aspects of operations including ticket sales,
class enrollment, and contributed income. These statistics are shared weekly at staff meetings for discussion, and measured
against historical data to determine the success and vitality of titles, classes, and campaigns. These staff meetings also provide
opportunities to share observations of the Theatre's day-to-day operations, troubleshoot challenges, develop best practices, and
identify successful initiatives. These evaluations are provided to funders and kept for future reference to ensure Civic's continual
improvement.
In early FY16, it became apparent that Civic Theatre needed to make major organizational changes in order to create a
sustainable model for its second century. Through a process of identifying all possible modifiable expenses, Civic focused on
adjustments yielding the most significant and long-term reductions in cost, including renegotiating the facility agreement,
reimagining the Mainstage season, transporting the scene shop from 38th and Lafayette Road to a free space very near the
Center for the Performing Arts, and reevaluating marketing needs to a commodity -based partnership. To maintain artistic
integrity and communal responsibility, no adjustments affect the continuation of Mainstage, education, and outreach programs.
Through the implementation of these changes, Civic is currently transitioning to long-term sustainability.
To further bolster Civic's sustainability in Carmel, Civic's staff will refocus fundraising efforts to rebuild Civic's Endowment after
the one-time expenses of the relocation to the Center for the Performing Arts. To support this effort, Civic strives for 90%
subscriber retention from year to year with a modest growth of 10% new subscriptions, and a strong, expanding education
program. Civic's ability to rely on tuition income is a unique method by which the organization maintains and bolsters financial
sustainability. To achieve its financial goals, Civic works diligently to continue existing relationships with patrons and partnering
organizations, while constantly exploring opportunities to develop new income streams internally and through external support.
The following list represents a sampling of Civic Theatre's strongest partnerships via outreach, sponsorship, or trade:
ArtMix Hamilton County Tourism National Bank of Indianapolis
Barnes & Thornburg
Headstart
Pedcor Companies
CICF/ Legacy Fund
Indiana Historical Society
PNC Bank
Current Publications
IU Health North
REI Real Estate Services
Day Early Learning
Joseph Maley Foundation
Special Olympics
Goelzer Investments
Mainstreet Investment
Telamon
Everything Carmel
Matchbook Creative
Zeller Realty Group
These partnerships represent collaborations to provide arts access and education to underserved students, patron incentives
and deals, promotional considerations, and sponsorships of Civic's Mainstage and educational programs. Civic continually seeks
new and diverse opportunities to collaborate with community organizations and institutions to create mutually beneficial
partnerships that are representative of the neighborhoods we serve.
Through a diligent, professional approach to the year-round production of family -friendly theatre and educational programs for all
ages, Civic reinforces the vitality of the City of Carmel. Beyond the substantial impact on local economic activity, Civic's offerings
improve the quality of life for residents and attract tourism. As a producing theatre company in which every part of the theatrical
process is created, developed, and consumed by the local community, Booth Tarkington Civic Theatre looks forward to
enhancing the quality of life for Carmel residents with the support of the City of Carmel in the 2017-2018 season.
2010-11
2011-12
2012-13
2013.14
2014.15
2015.16
Marion County Patrons
58.1%
44.8%
39.1%
30.4%
36.3%
34.1%
Hamilton County Patrons
16.9%
39.6%
42.0%
47.2%
41.1%
45.6%
Other Central Indiana Patrons
17.5%
10.4%
13.3%
13.0%
16.7%
11.90/0
Outside Central Indiana Patrons
7.5%
5.2%
5.6%
9.4%
5.9%
8.3%
Total Patrons Served
45,244
45,606
52,624
54,006
52,877
56,380
Through a diligent, professional approach to the year-round production of family -friendly theatre and educational programs for all
ages, Civic reinforces the vitality of the City of Carmel. Beyond the substantial impact on local economic activity, Civic's offerings
improve the quality of life for residents and attract tourism. As a producing theatre company in which every part of the theatrical
process is created, developed, and consumed by the local community, Booth Tarkington Civic Theatre looks forward to
enhancing the quality of life for Carmel residents with the support of the City of Carmel in the 2017-2018 season.
Exhibit "B"
A budget for the calendar or fiscal year for
which the grant is requested
Booth
Tarkington Civic Theatre
607,370
FY17
FY18
466,803
Board Approved Budget
( Dec 2016 estimate)
REVENUE
Marketing and Advertising
119,000
Mainstage
Administrative
171,575
Subscriptions
168,338
170,000
1 Single & Group Ticket Sales
459,018
470,000
Jr. Civic Ticket Sales
21,223
22,000
Subtotal Mainstage
648,579
662,000
Production
Classes and Workshops
149,670
150,000
Subtotal Production
149,670
150,000
Support
Foundations
200,000
200,000
2 City of Carmel
200,000
250,000
Other Government Funds
34,700
34,700
Individual
165,000
167,000
Bequests
10,000
10,000
Corporate Sponsorships
117,000
120,510
Fundraiser
40,000
40,000
Subtotal Support
766,700
822,210
TOTAL REVENUE
$ 1,564,949
$1,634,210
EXPENSES
Salaries and Benefits
589,680
607,370
Production
453,207
466,803
3 Center for Performing Arts Fees
171,495
176,640
Marketing and Advertising
119,000
122,570
Administrative
171,575
176,722
Facilities
58,400
60,152
TOTAL EXPENSES $
1,563,357
$1,610,258
Budget Explanation
-The left hand column represents the FY17 budget approved by the Civic Theatre Board of
Directors in March 2016.
-The right-hand column is an early projection of FY18 expenses. All expenses account for 3%
inflation. Variance is expected once the budget is finalized in early 2017.
1 Civic has hired a Group Sales Associate, who will continue to build relationships with the community,
bringing in more groups in FY18.
2 A $250,000 grant award from the City of Carmel comprises 15% of Civic's annual operating budget,
well below the upper limit of 30%.
3 As the Center for the Performing Arts assumes more responsibility for Civic's sales, the fees paid for
Box Office services is expected to increase.
I
STATE OF INDIANA )
) SS:
COUNTY OF HAMILTON )
AFFIDAVIT
1, Michael J. Lasley , an authorized representative
of Booth Tarkington Civic Theatre ("Grantee"), being first duly sworn upon
my oath, state that pursuant to paragraph 8 of the City of Carmel Arts Grant Program Agreement,
all income of Grantee, including a City of Carmel arts grant, if applicable, revenue of sales,
and/or ticket revenue, etc., in the Grantee's fiscal year ending 2016 or calendar year ending 2015
totaled S 1,795,253
Si re
Printed Name Michael J. Lasley
Subscribed and sworn to before me, the undersigned Notary Public, this day of
o C Ckyy) , 201�, .
Signature - Notary Public
Printed Name 7)cyncq i(1 ' as Vk)9—kSe
Resident of KG\ c OY1 County, Indiana
My Commission Expires:
',rviu••,,
SAMANTHAWEESE
worm
Marion County
My commission Expires
ia� cii+'
October 17, 2024