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Home My WebLink AboutBPW 5-17-17Board of Public Works and Safety Meeting Minutes Wednesday, May 17, 2017 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER Mayor James Brainard called the meeting to order at 10: 09 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine Pauley, and Deputy Clerk Jacob Quinn MINUTES Minutes for the April 28, 2017, Special Meeting were approved 3-0 Minutes for the May 3, 2017, Regular Meeting were approved 3-0 BID/QUOTE OPENINGS AND AWARDS Bid Award for Old Town Alley Drainage Improvement Project; Board Member Burke moved to approve awarding the bid to White Construction, Inc. in the amount of $1,423,837.50. Board Member Watson seconded. Request Approved 3-0. Bid Award for Rangeline Road Reconstruction: 136th Street to US 31; Board Member Burke moved to approve awarding the bid to Gradex, Inc. in the amount of $4,541,9 78. 00 Board Member Watson seconded. Request Approved 3-0. Bid Opening for Intersection Improvements Rangeline Road. & 4`h St.; Mayor Brainard opened the bids and read them aloud. - Company Amount Gradex, Inc. $5,856,843.53 Reith Riley Construction., Inc. $5,378,409.93 White Construction, Inc. $6,783,000.00 Bid Opening for Concord Village Sewer Lining; Mayor Brainard opened the bids and read them aloud: Company Amount Miller Pipeline $367,400.00 Insituform Tech. USA, LLC $315,093.90 Layne Inliner, LLC $359,937.50 PERFORMANCE RELEASES Resolution BPW-05-17-17-01; McDonald's at 116th Street; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BP W-05-1 7-17-02; Westmont Sections 1 &2; Builders Sidewalks Sec I and Sec 2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Clark Dietz, Inc.; ($16,200. 00); Small Structure Replacement under Jumper Lane; Additional Services #3A; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Clark Dietz, Inc.; ($6,200. 00); Hussey Lane and 106th Street Survey and Evaluation; Additional Services #9; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; DB Engineering, LLC; ($36,700. 00); Crooked Stick Drainage Improvements - Design; Additional Services #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Gradex, Inc.; ($4,541,978.00); Range Line Road from 136th Street to US 31 - Construction; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Hanson Professional Services, Inc.; ($104,500. 00); 96th Street and Meridian Pedestrian Crossing - Design; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; RQAW Corporation; ($9,900. 00); INDOT-LPA Consulting Contract Supplemental — Carmel Drive and Old Meridian Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; United Consulting Engineers, Inc.; ($177,700. 00); 106th Street Pedestrian Trail over White River - Design; Additional Services #10; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; White Construction, Inc.; ($1,423,83 7.50); Old Town Alley Drainage Improvements - Construction; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Carmel Clay Historical Society; ($350 for Saturday Concert Event/Amount Not to Exceed $650 for Special Events); License Agreement for Saturday Concerts and Events; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Victory Sun, Inc.; ($5,440. 00); Event Planning Services & Additional Services for Late Night on Main 2017; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Globe Asphalt Paving Co; ($39,871.98); Towne Road Trail; Change Order #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Rieth Riley Construction Co.; ($87,364.65); 126`h St and Gray Road Roundabout, 136`h Street and Gray Road Roundabout and Gray Road Culvert Replacement; Change Order 41; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3- 0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Gazebo/Fountain Area/Japanese Garden; Wedding; September 24, 2017, 12: 00 p. m. 10: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo; Carmel Police Memorial Service; May 2, 2018; 8: 00 a. m. 8: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Kids Bicycle Race; May 20, 2017, 10: 00 a. m. 2: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER Request for Amendment to the City of Carmel Employee Health Benefit Plan; Eligible Employees; TABLED Mayor Brainard requested that the item be withdrawn. Resolution BP W-05-1 7-17-03; Request -Approving Transfer and Presentation of Pistol and Badge; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Dedication & Deed of Public Right -of -Way; Falcon Nest II LLC; River Road Project — Right -of - Way Dedication; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Dedication & Deed of Public Right -of -Way; Falcon Nest II LLC; River Road Project — Drainage & Path Easement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Alley Lane Closures/Open Pavement Cuts; 521 1 S` Avenue N.E. & 30 E. Main Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for 1201 S` Avenue Amended Curb Cut/Curb Cut Request/Entrance Waiver; D. Wildinson Addition to Carmel; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Curb Cuts; Clay Corner Subdivision; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restrictions/Sidewalk Closure; The Proscenium —1212 Rangeline Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Final Plat; The Grove at the Legacy Section One B- Final; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 760 High Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 760 High Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Board Member Burke moved to add-on item for Request to Use Gazebo; Raise Money for Special Olympics; June 2"d 10:30 a. m. —12: 01 p. m. Board Member Watson seconded. Motion approved 3-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Board Member Burke moved to add-on item for Request to Use City Streets; Abney Glen Block Party; June 4'h4:30 p. m. — 7:30p. m. Board Member Watson seconded. Motion approved 3-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Board Member Burke moved to add-on item for Request to Approve Right of Entry for project 16 -ENG -25; 755 W Carmel Drive LLC. Board Member Watson seconded. Motion approved 3-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Board Member Burke moved to add-on item for Request to Close City Streets; Spring Mill Road. Board Member Watson seconded. Motion approved 3-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Board Member Burke moved to add-on item for Request to Approve Secondary Plat; Auman's Addition Lot L Board Member Watson seconded. Motion approved 3-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Board Member Burke moved to add-on item for Request to Approve Secondary Plat; Heritage at Spring Mill Subdivision. Board Member Watson seconded. Motion approved 3-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Board Member Burke moved to add-on item for Request for Purchase of Goods and Services; Sensory Technologies, LLC; ($250,630. 00); EOC Move and CFD41 Training Room; Board Member Watson seconded. Motion approved 3-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Mayor Brainard recessed the meeting at 10:15. Mayor Brainard reconvened the meeting at 10:33 Bid Award for Intersection Improvements Rangeline Road. & 4`h St; Board Member Burke Moved to approve awarding the bid to Reith Riley Construction., Inc. in the amount of $5,3 78, 409.93. Board Member Watson seconded. Request Approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meet' t 10:37 a.m. hri tine S. Pauley Clerk -Treasurer Approved � ayor James Brainard ATTEST: ristine S. Paule - Clerk -Treasurer 1 LI