HomeMy WebLinkAboutBPW 7-19-17Board of Public Works and Safety Meeting
Minutes
Wednesday, July 19, 2017 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Mayor James Brainard called the meeting to order at 10: 01 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine
Pauley, and Deputy Clerk Jacob Quinn
MINUTES
Minutes for the July S, 2017, Regular Meeting were approved 3-0.
BID/QUOTE OPENINGS AND AWARDS
Bid Award for 2017 Additional Paving; Dave Huffman, Street Commissioner, presented that Rieth-Riley
Construction is the lowest and most responsive bidder. Mr. Huffman explained that the bid came in over the
estimate, so Rieth-Riley has agreed to lower quantity's requested by the City. Board Member Burke moved to
award the bid to Rieth-Riley Construction in the amount of $1,5 78, 010.00. Board Member Watson seconded.
Motion approved 3-0.
CONTRACTS
Resolution BPW-07-19-17-01; A Resolution of the City of Carmel Board of Public Works Acknowledging
Receipt of Contract; The Seward Johnson Atelier, Inc; Sculpture Loan Agreement; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; The Seward Johnson Atelier, Inc; ($3, 826.00); Training for
Maintenance and Conservation Work Related to Works Owned by the City of Carmel; Mutual Nondisclosure
and Non -Compete Agreement; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Hamilton County Solid Waste Board; Interlocal Agreement
for Household Hazardous Waste Collection; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Host Compliance LLC; ($2, 040.00); License of Software and
Services Necessary for Use of Software; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Resolution BPW-07-19-17-02; A Resolution of the City of Carmel Board of Public Works Acknowledging
Receipt of Contract; Rieth-Riley Construction, Inc.; ($28,793, 000.00); 96` Street and Keystone Parkway
Road Improvements — Construction; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; CrossRoad Engineers P. C.; ($225, 000.00); 2016 Bond
Projects Right of Way Services; Additional Services #12; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Indiana Department of Transportation; Memorandum of
Agreement for Transfer and Construction of S.R. 431; Amendment #2; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; DLZ Indiana, LLC; ($242,043.70); Main Street and Gray
Road and Gray Road Multi -Use Trail — Construction Inspection; Additional Services 93; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-07-19-17-03; A Resolution of the City of Carmel Board of Public Works Acknowledging
Receipt of Contract; Rieth-Riley Construction, Inc.; ($3,077,853.86); 96`h Street and Delegates Row and 96Th
Street and Gray Road — Construction; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Shaun Dingwerth; ($500.00); Fee for Judge for Carmel on
Canvas 2017, Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use/Close City Streets; Bicycle Ride/Gran Fondo; September 17, 2017, 5: 00 a.m. — 5: 00 p. m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use/Close City Streets; Carmel High School Homecoming Parade; September 15, 2017; 1:00
p.m. —1: 30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Use Council Chambers/Caucus Room; Hamilton County Leadership Academy Class Day;
September 14, 2017; 7:30 a. m. — 5:00p. m.; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request to Use Caucus Room; Mooncake Festival Meeting; September 9, 2017, 6:45 p. m. — 7: 00 p. m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use/Close City Streets; Neighborhood Parry; August 27, 2017, 3: 00 p. m. — 6: 00 p. m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
OTHER
Request for Dedication and Deed of Public Right of Way; DYC Realty; Portion of Randall Drive; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Secondary Plat; The Woods at Shelborne Section 2; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Re -Plat; Lots 410 and 411 Village of West Clay Section AGOI; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Sidewalk Closure/Open Cut; 12411 Pennsylvania; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Lane Restriction/Path Closure; East 106`h Street; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Lane RestrictionlOpen Pavement Cut; 96`h & Delegates Row; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restrictions; Various Locations for Pole Maintenance; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Closure/Sidewalk Closure; 550 East 96`h Street; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Lane RestrictionlRoad Closure/Open Pavement Cut; 231 East 126`h Street; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Temporary Construction Entrance/Curb Cut; Legacy PUD Retail Development —146`h Street &
Community Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Stormwater Technical Standards Variances; Bear Creek South —146`h Street on Little Eagle
Creek Avenue; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Stormwater Technical Standards Variance; Legacy PUD Retail Development; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Variance; 9635 Greentree Drive; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Variance; 13003 Tuscany Blvd; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Variance; Townhomes at Hazel Dell —11910 Esty Way; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 9635 Greentree Drive; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 13003 Tuscany Blvd; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; Townhomes at Hazel Dell —11910 Esty Way; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned the mein 0:10 a.m.
Kristine S. Paul — Clerk-Treasureel
Approved
IIW6yor James Brainard
ATTE I'.-
Christine S Paulen- Clerk -Treasurer,
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