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Home My WebLink AboutBPW 8-16-17Board of Public Works and Safety Meeting Minutes Wednesday, August 16, 2017 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO 011 U r 1Z Board Member Burke called the meeting to order at 10: 03 a. m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine Pauley, and Deputy Clerk Jacob Quinn Mayor James Brainard was not present. MINUTES Minutes for the July 19, 2017, Regular Meeting were tabled. I31 D/QUOTE OPENINGS AND AWARDS Bid Award for Ditch Road Path —Ditch Rd. between 96th St. & 106th St.; Jeremy Kashman, City Engineer, presented that Calumet Civil Contractors was the lowest and most responsive bidder. Board Member Burke moved to award the bid to Calumet Civil Contractors in the amount of $372,100.00. Board Member Watson seconded. Motion approved 2-0. Bid Award for Cedar Point/Concord Village/Greentree/Ironwoodl Drainage Improvement (Project #16 -SW - 59/16 -SW -60/16 -SW -61/16 -SW -63); Jeremy Kashman, City Engineer, presented that White Construction was the lowest and most responsive bidder. Board Member Burke moved to award the bid to White Construction in the amount of $1,2 79, 000.00. Board Member Watson seconded. Motion approved 2-0. Bid Opening for Shelborne Road Trail, 96th Street to 106th Street and 96th Street Trail, Michigan Road to Ditch Road (Project 416 -ENG -73); Board Member Burke opened the bids and read them aloud: Company Amount Rieth-Riley Construction $4,414,000.00 Morphey Construction $3,65Z 000.00 Millenium Contractors $3,956,442.00 Bid Opening for Monon Boulevard — Phase 1 (Project #16 -ENG -32); This item was tabled Bid Opening for Foster Estates Drainage Improvement (Project #17 -SW -02); Board Member Burke opened the bids and read them aloud: Company Amount White Construction $973,000.00 Morphey Construction $857,540.00 Bid Openingfor Roundabout Improvement Range Line Road & Executive Drive (Project 416 -ENG -38); Board Member Burke opened the bids and read them aloud. - Company Amount . Gradex, Inc $4,979,000.00 Rieth-Riley Construction $5,'164,74693 White Construction $6,478,900.00 Bid Opening for Small Structure Replacements of Culverts 43 & 85 (Project #16 -SW -08(02); Board Member Burke opened the bids and read them aloud: Company Amount Calumet Civil Contractors $814,300.00 Rieth-Riley Construction $820,953.15 Morphey Construction $860,000.00 United Construction $951,400.00 White Construction $982,000.00 HIS Constructors $1,044,641.63 Bid Opening for DOCS Subcompact/Compact PZEV SUV; Board Member Burke opened the bids and read them aloud.- Company loud. Company Honda of Fishers Butler Toyota Amount $59,300.00 $56,762.10 Bid Opening for DOCS Small/Midsize PZEV Vehicle; Board Member Burke opened the bids and read them aloud: Company Honda of Fishers Butler Toyota Amount $20,300.00 $16,734.00 Bid Opening for DOCS Full -Size SUV; Board Member Burke opened the bids and read them aloud: Company Honda of Fishers Butler Toyota Amount $24,000.00 $26,881.00 Quote Opening 2017 Winter Planters; Board Member Burke opened the bids and read them aloud: Company Amount Engledow $12,962.00 Quote Opening 2017 Holiday Lights; Board Member Burke opened the bids and read them aloud Company Amount Boom Productions LLC d.b.a Festive Lights $11,328.65 PERFORMANCE RELEASES Resolution BP W-08-16-1 7-01; Jackson's Grant on Williams Creek Section IA; Streets/Curbs/ROW Work; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BP W-08-16-1 7-02; Tom Wood Ford Building Addition; Soil & Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0 Resolution BPW-08-16-17-03; Haverstick Pond Repair; Permanent Stormwater Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0 CONTRACTS Request for Purchase of Goods and Services; The Hamilton County Solid Waste Board; Interlocal Cooperation Agreement Related to Collection of Household Hazardous Waste; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Multi -State Information Sharing and Analysis Center of the United States; Member Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Teesnap, Inc.; ($14,200.00); Monthly Technical Support and Software Upgrades; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Holy Trinity Greek Orthodox Church; greek Food Festival Mobile Stage and Indemnification Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; The Department of Public Utilities of the City of Indianapolis d/b/a/ Citizens Water; ($103,477.95); Utility Reimbursement Agreement to Relocate Gas Main; 96`h Street & Delegates Row; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Clark Dietz, Inc; ($42,978. 00); Ditch Road Path from 96th Street to 106`h Street; Additional Services #10; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; CrossRoad Engineers, PC, ($100, 000.00); Old Town Drainage Improvements NE and NW Quad; Additional Services #1 OA; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BP W-08-16-1 7-64; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Rieth-Riley Construction, Inc.; ($1,588,508.79); 96`h Street and Hazel Dell Parkway Road Improvements — Construction; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Calumet Civil Contractors, Inc; ($372,100.00); Ditch Road Path from 96`h Street to 106`h Street - Construction; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; White Construction, Inc; ($1,2 79, 000.00); Cedar Point/Concord Village/Greentree/Ironwood/ Drainage Improvement - Construction; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Millennium Contractors; ($26,704.90); Multi Use Path Along Ditch Road; Change Order #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods. and Services; Rieth-Riley Construction, Inc; ($11,656 10); Spring Mill Road Reconstruction (#16 -SW -07); Change Order #4; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley Construction, Inc; ($4,140.25); Spring Mill Road Reconstruction (#16 -ENG -52); Change Order 45; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Morphey Construction, Inc; ($3,661.67); Main Street Drainage Guilford Road to 4`h Ave SW; Change Order #2, Final; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; OLCO, Inc; ($3, 000.00); Crooked Stick Drainage Project; Change Order #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; E&B Paving; ($15,605. 00); 136`h Street & Carey RAB Project; Change Order #12; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use/Close City Streets; Brookshire North — Lawnmower Race/Social Event; September 30, 2017, 8: 00 a. m. — 8: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Gazebo; Christmas Race; December 16, 2017, 6:00 a. m. — 2:00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Palladium Center Green; Bicycle Race; September 17, 2017, 5:00 a. m. —12:00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets; 5K Benefit Run; October 14, 2017, 8:00 a. m. —11:00 a. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use City Streets; 5K Walk/Run; September 23, 2017; 7:00 a. m. —11:00 a. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Gazebo; National Night Out; August 7,2018; 8:00 a.m. — 9: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets; Neighborhood Block Party; September 30, 2017, 1:00 p. m. —11:00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER Request for Drainage Easement Agreement; City of Carmel and Stephen and Phyllis Hendrick; 121" Street Drainage Project; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Stormwater Technical Manual Variance; Shamrock Self Storage — 9750 North Michigan Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Sidewalk Closure/Open Cut; 11 I" Avenue N. E.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restriction/Sidewalk Closure; 1344 South Rangeline Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Access of Proposed Curb Cuts; 116h Street and Hazel Dell Parkway Roundabout; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; 14049 Trueblood Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 14049 Trueblood Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Board Member Burke adjourned the eting at 10:28 a.m. i hristine S. Paulo — Clerk -Treasurer Approved AL May aures Brainard ATTEST: Ahr-i—stine S. Pauley - Clerk -Treasurer