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HomeMy WebLinkAbout320646 01/11/18 i�+C�q� ,q`,� :€. CITY OF CARMEL, INDIANA VENDOR: 372052 �b 'il ONE CIVIC SQUARE SHERATON BOSTON HOTEL CHECK AMOUNT: $*****3,341.95* :q ?� CARMEL, INDIANA 46032 39 DALTON STREET CHECK NUMBER: 320646 M,ITtiri�f�'` BOSTON MA 02199 CHECK DATE: 01/11118 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1120 R4343002 100929 3,341.95 LODGING HARRINGTON SN VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995) Vendor# 372052 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER SHERATON BOSTON HOTEL IN SUM OF$ CITY OF CARMEL 39 DALTON STREET An invoice or bill to be properly itemized must show:kind of service,where performed,dates service rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. BOSTON, MA 02199 Payee $3,341.95 Purchase Order# ON ACCOUNT OF APPROPRIATION FOR Carmel Fire Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 100929 0 43-430.02 $3,341.95 1 hereby certify that the attached invoice(s),or 1/5/18 0 New World Conference $3,341.95 1120 Encumbered 101 1120 101 bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Friday,January 05,2018 David Haboush Fire Chief I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20. Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer HOTEL ROOM CALCULATIONS SHERATON BOSTON HOTEL - HARRINGTON, SNYDER HARRINGTON TOTAL ROOM PER ADDT'L FEES- DATES RATE TAX RATE TAX AMOUNT NIGHT W/TAX RESORT TOTAL 4/21/2018 $287.00 14.450% $ 287.00 4/22/2018 $287.00 14.450% $ 287.00 4/23/2018 $287.00 14.450% $ 287.00 4/24/2018 $287.00 14.450% $ 287.00' 4/25/20181 $287.00 14.450%1 287.00 TOTAL STAY-NUMBERS WERE ROUNDED IN FORMULAS $ 1,435.00 SNYDER TOTAL ROOM PER ADDT'L FEES- DATES RATE TAX RATE TAX AMOUNT NIGHT W/TAX RESORT TOTAL 4/21/2018 $297.00 14.450% $ 297.00 4/22/2018 $297.00 14.450% $ 297.00 4/23/2018 $297.00 14.450% $ 297.00 4/24/2018 $297.00 14.450% $ 297.00 4/25/20181 $297.001 14.450%1 $ 297.00 TOTAL STAY-NUMBERS WERE ROUNDED IN FORMULAS $ 1,485.00 TAXES 421.94 TOTAL DUE 3341.95 V�VV .Sheraton® BOSTON HOTEL Sheraton Boston Hotel 39 Dalton Street Boston,Massachusetts 02199 Phone:617 236 2000 Fax:617 236 6077 Name: Adam Harrington Date: 11/08/17 Attention: Address: Please Make Check Payable To: Check Payable To: City: Sheraton Boston Hotel State: ATTN:Accounts Receivable ZIP: 39 Dalton St. Boston,MA 02199 INVOICEM 442281709 TAX ID#:26-1482881 DATE REF# DESCRIPTION CHARGES 21-Apr-18 RMTX Five(5)Nights @$287.00 ' $1,435:00 Deluxe King Room 4/21/18-4/26/18 Five(5)Nights @$297.00 $1,485.00 Deluxe Double Room 4/21/18-4/26/18 SUB-TOTAL: $2,920.00 i Tax 14.45% - $421.94 Deposit(s) TOTAL NET DUE: $3,341.95 Snyder, Denise W From: Harrington,Adam C Sent: Tuesday, November 07, 2017 13:15 To: Snyder, Denise W; Harrington,Adam C Subject: Fwd: Sheraton Reservation#442281709 Confirmation Adam Harrington Planning Section Chief Carmel Fire Department 2 Civic Square, Carmel IN 46032 317-571-2662 aharring,ton@carmel.in.gov Begin forwarded message: From: Adam Harrington<usapil rg imngmail.com> Date: November 2, 2017 at 11:32:23 EDT To: "Harrington, Adam C" <AHarrin on@carmel.in.gov> Subject: Fwd: Sheraton Reservation#442281709 Confirmation ----------Forwarded message ---------- From: Sheraton Boston Hotel<GCCUSTSERVICEgconfirm.starwoodhotels.com> Date: Thu,Nov 2, 2017 at 11:08 AM Subject: Sheraton Reservation#442281709 Confirmation To: "USAPILGRIMgGMAIL.COM" <USAPILGRIM@gLmail.com> View in a browser .r up-to-date reservation information,or changelanguage Deutsch SHERATONBOSTON HOTEL Boston, 02199 United States Phone: 1 • Contact Us > • Your Room > • Guest Services > 37 '� • Dining Options > ~; • ,�„ Local Area > Finding Your Way > • Meetings & Events > Hello Mr. Harrington, — STAY.CONNECTED We're pleased to confirm your upcoming stay at the ---- Sheraton Boston Hotel. Here's your confirmation i � number:442281709 ! We're here to make sure that your trip is seamless. If there's anything we can do to maximize your stay,_ -- – don't hesitate to ask. I YOUR STARWOOD PREFERRED GUEST { DETAILS Looking forward to seeing you, f---�-- Member Name: ADAM Angela vento HARRINGTON GENERAL MANAGER i I SPG Number: xxxxxxxx166 Confirmation:442281709 Starpoint Balance: 0 � L'OGIN'ATO YOUR ACCOUNT I. l YOUR STAY j YOUR ACCOMMODATIONS: ROOM 1 OF 2 Check In 21-APR-2018 - 3:00 PM { Guest Name Adam Harrington requested * Number of Adults 1 Check Out26-APR-2018 - 12:00 PM Number of Children 0 requested * I Room Description Number Oft I, Deluxe: King Bed i Rooms . 390 sq ft/36 sq m Number of2 ! . Non-smoking Guests ---- ---- ------ ---- I . Sheraton Signature Sleep Experience * Indicates requested hotel check-in I and check-out times if requested during • Newly Renovated the reservation. Special requests cannot j i • Oversized Room, Starbucks Coffee In Room be guaranteed until check-in. Standard ! Smoke-free times for this hotel are as follows: -- check-in: 3:00 PM; check-out: 12:00 PM. I YOUR ACCOMMODATIONS: ROOM 2 OF 2 2 Please do not reply to this e-mail. It Guest game Adam Harrington is a post-only email and responses will Number of Adults 1 not be monitored. If you need to Number of Children o _ modify or cancel.your reservation, i � Room Description please refer to the disclosure section Deluxe: 2 Double Beds below for additional instructions. I . 336 sq ft/31 sq m . Non-smoking . Sheraton Signature Sleep Experience YOUR RATE: ROOM 1 OF 2 s . Newly Renovated Oversized Room, Starbucks Coffee In Room Rates for the night of: . Smoke-free 21-Apr-18, 22-Apr-18,.23-Apr-18, 24- L Apr-18, 25-Apr-18 Rate Details US Government and Active Military Rate - ID required.Not valid for government-contracted vendors Guests must be US federal government employees or active US military and must show valid government identification at check in.Not valid for government-contracted vendors I Room Rate 287.00 in US DOLLARS I per night I Taxes Room rate excludes the following: { Room Tax: ! 14.45 %Per Room/Per Night R l Guarantee Rules Your room is guaranteed with a(n)MASTER CARD card. Cancellation Details Cancel by 6:00 PM Hotel time 3 day(s)prior to ! arrival to avoid a 1 Night penalty.There may be additional applicable charges and taxes. Debit and Credit cards will be authorized at check- in for the amount of your stay, plus an amount to cover incidentals. Please visit"Announcements"on the hotel website for more information. YOUR RATE:.ROOM 2 OF 2 3 ! I Rates for the night of- 21-Apr-18, f:21-Apr-18, 22-Apr-18, 23-Apr-18, 24- Apr-18, 25-Apr-18 4-Apr-18, 25-Apr-18 Rate Details US Government and j Active Military Rate - ID required.Not valid for government-contracted vendors ! Guests must be US federal government employees or j active US military and must show valid ! government identification 1 at check in.Not valid for government contracted i vendors Room Rate 297.00 in US DOLLARS per night Taxes Room rate excludes the following: Room Tax: 14.45 % Per Room/Per Night I i Special Services for All Rooms: April 21, 2018-April 26, 2018 Rate Plan: US Government and Active Military Rate-ID required. Not valid for government- ! contracted vendors NO AIR PTS/MILES RTE Per Room/per Stay Guarantee Rules Your room is guaranteed with a(n)MASTER CARD card. Cancellation Details Cancel by 6:00 PM Hotel time 3 day(s)prior to arrival to avoid a 1 Night penalty. There may be additional applicable charges and taxes. I Debit and Credit cards will be authorized at check- in for the amount of your stay, plus an amount to cover incidentals. Please visit"Announcernents"on the hotel website for more information. YOUR PRIVACY If you believe this reservation was made in error, please contact us as soon as possible. 4 Please note: For security purposes, you will be asked to provide a valid government or state-issued photo ID at check-in. This email may contain links to websites that collect personally identifiable information about you. Marriott International, Inc. is not responsible or liable for the actions of such independent websites, and encourages you to review the privacy statements and policies of such websites to understand how they collect,use and store such information. Click here for our Privacy Statement. DISCLOSURE -- _--- -------__-_.-_. ____- -- --- Starpoint®balance may not reflect your most recent activity and may not include Starpoints earned or redeemed for the current transaction. Modify and Cancel Information To view, change or cancel your reservation,please visit sheraton�com. Any modification to a reservation is subject to the hotel's availability at the time the modification is requested and may change the rate and/or require payment of cancellation fees. If you require further assistance, please contact Sheraton Hotels & Resorts at 800=325-3535 if you are calling from the United States or Canada. Otherwise, c ick here for the telephone number of the Worldwide Reservation Office nearest you. Please note that reservations cannot be changed or canceled via email. Guarantee Rules For reservations guaranteed with a form of payment at time of booking, rooms are held until hotel check-out time the day following arrival. For reservations not guaranteed with a form of payment at time of booking, rooms are held until set cancellation time per the rules of the reservation. In the event more guests arrive than can be accommodated due to hotel overbooking or an unforeseen circumstance, and hotel is unable to hold rooms consistent with this room hold policy, hotel will attempt to accommodate guests, at its expense, at a comparable hotel in the area for the oversold night(s), and will pay for transportation to that hotel. Package Handling Policy There is a package handling fee for all incoming and outbound packages. Please contact the hotel directly for the exact fee. Smoking Policy The hotel is 100%non-smoking. A 250 USD cleaning fee will be charged to any guest who violates the smoking policy. Please contact the hotel for further information. Exchange Rate For non-US hotels, rates confirmed in USD may be converted to local currency by the hotel at your time of stay,based on the exchange rate used by the hotel and are subject to exchange rate fluctuations. Credit card charges are subject to additional currency 5 conversions by banks or credit card companies, which are not within the hotel's control and may impact the amount charged to your credit card. Please contact the hotel if you have any questions. Rate/Reservation Validity Please note that electronic reservation confirmations are provided to you solely for your convenience and that we retain official records of our reservation transactions, including details of dates of stay and room rates. In the event of discrepancies, alterations, modifications, or variations between this confirmation and our official records, our official records shall control. Tampering with this confirmation to alter the room rate, or any other reservation information is strictly prohibited and may have legal consequences. # I Early Departure Many Starwood hotels have an early departure fee. When you check-in, you will be asked to confirm your departure date. You may be able to change your departure date j without a penalty if your rate plan permits and if you do so before the end of your arrival day. After reconfirming your departure date, if you decide to leave earlier, you may be charged the early departure fee. Please contact the hotel if you have any questions. EMV/Chip & PIN Credit Card Policy Please be aware this hotel is EMV/Chip & PIN ready and your credit card's PIN may be necessary for you to check-in to the hotel. If you are not aware of the PIN for your chip credit card, or you are unsure if your card requires a PIN,please contact the financial institution that issued your credit card for clarity and to secure your PIN. ------- — - --- —_- ----------__---- Email secured by Check Point 6 Connect 2018 Page 1 of 4 TYLER.EVENTS@TYLERTECH.COM CONNECT2018 I BOSTON,MA I APRIL22-25,2018 HOME SCHEDULE CLASSES _ EVENTS TRAVEL& QUESTIONS REGISTER LODGING f WETWORK_ _ ._ With 500.0+ Public Sector Peers APR[L.-22=25 { } Boston; Massacli1use. ` - - Delivering Connected Communities at Connect 2018 Tyler is invested in delivering technology that will seamlessly conned data,people,and processes,making local governments and schools work betterso every community thrives.Join us at this year's Connect! Four Great Reasons to Join Us https://www.tylertech.com/connect2018/index.html 1/5/2018 Connect 2018 Page 2 of 4 LISTEN DISCOVER ENGAGE Connect 2018 is the perfect venue for you to interact with other clients and Tyler staff. Make new connections,expand on existing relationships and gain product knowledge.Join us and get connected! https://www.tylertech.com/connect2018/index.html 1/5/2018 Connect 2018 Page 3 of 4 MAIN MENU CONFERENCE SESSIONS CONNECT QUESTIONS CONNECT SPONSORS Home Monday,April 23,2018 tyler.events@tylertech.com C��O� 8:30 a.m.-5:00 p.m. Tuesday,April 24,2018 https://www.tylertech.com/connect20l8/l*ndex.html 1/5/2018- Connect 2018 Page 4 of 4 Schedule 8:30 a.m.-5:00 p.m. Pa1lnoniC Wednesday,April 25,2018 Classes 8:30 a.m.-1 2:00 p.m. Events Travel&Lodging Questions Register m 2017 Tyler Technologies,Inc.i All rights reserved.Privacy Statement i Terms of use hiaps://viww.tylertech.com/connect2Ol8/index.html 1/5/2018 Snyder, Denise W From: Snyder, Denise W Sent: Thursday, December 14, 2017 19:52 To: Harrington,Adam C Subject: Re: Connect 2018-Your Registration Order Confirmation Did u choose ur classes? Sent from my iPhone On Dec 14,2017, at 7:25 PM, Harrington,Adam C<AHarrin ongearmel.in.gov>wrote: IR I Adam Harrington Planning Section Chief Carmel Fire Department 2 Civic Square, Carmel IN 46032 317-571-2662 aharringtongcarmel.in.gov Begin forwarded message: From: "tyler.eventsksmarteventscloud.com" <t_yler.eventsgsmarteventscloud.com> Date: December 14,2017 at 19:21:56 EST To: "Harrington, Adam C" <AHarrin on@carmel.in.gov> Subject: Connect 2018-Your Registration Order Confirmation Reply-To: "tvler.events@,tylertech.com" <tyler.events@tylertech.com> Dear Adam Harrington, Thank you for registering for Tyler Connect 2018! Please find below details of your registration items purchased for Tyler Connect 2018. Package Name: Full Connect Pass Unit Price: $925.00 Quantity: 1 Order Date: Thursday, December 14, 2017, 4:21 PM i If you registered with a P.O., Tyler's Accounting Department will send a separate invoice within 30 days. Please see the link below to choose and view your classes. Click Here to Select Your Classes To review or make changes to your registration and/or hotel room request, log in to your account at any time. If you have not already done so, you may click the link below to reserve a hotel room at the discounted conference rates. Click Here to Book Hotel Reservation Click the link below to order your Connect 2018 T-shirt in advance. T- shirts can be picked up at the Tyler Store located in the Hynes Convention Center. Click Here to Order Your Connect 2018 T-shirt For more information about Tyler Connect 2018, please visit the Tyler Connect 2018 website. We look forward to welcoming you to Tyler Connect 2018! Sincerely, The Tyler Connect 2018 Team Please note cancellation policy: All cancellations and no shows will be charged a $100 cancellation fee before April 8 and a $500 cancellation fee after April 8. No exceptions will be made. Substitutions are permitted to avoid cancellation fees. All cancellations and substitutions must be made via email at"tvler.events(d)Wlertech.com". cC3 2017 Email secured by Check Point <image2.png> 2 Snyder, Denise W From: tyler.events@smarteventscloud.com Sent: Monday, December 18, 201710:04 To: Snyder, Denise W Subject: Connect 2018-Your Registration Order Confirmation 0 =: Dear Denise Snyder, Thank you for registering for Tyler Connect 2018! Please find below details of your registration items purchased for Tyler Connect 2018. Package Name: Full Connect Pass Unit Price: $925.00 Quantity: 1 Order Date: Monday, December 18, 2017, 7:04 AM If you registered with a P.O., Tyler's Accounting Department will send a separate invoice within 30 days. Please see the link below to choose and view your classes. Click Here to Select Your Classes To review or make changes to your registration and/or hotel room request, log in to your account at _ any time. If you have not already done so, you may click the link below to reserve a hotel room at the discounted conference rates. Click Here to Book Hotel Reservation Click the link below to order your Connect 2018 T-shirt in advance. T-shirts can be picked up at the Tyler Store located in the Hynes Convention Center. Click Here to Order Your Connect 2018 T-shirt For more information about Tyler Connect 2018, please visit the Tyler Connect 2018 website. We look forward to welcoming you to Tyler Connect 2018! Sincerely, The Tyler Connect 2018 Team i Please note cancellation policy: All cancellations and no shows will be charged a $100 cancellation fee before April 8 and a $500 cancellation fee after April 8. No exceptions will be made. Substitutions are permitted to avoid cancellation fees. All cancellations and substitutions must be made via email at "tyler.events@tylertech.com". ©2017 Email secured by Check Point 2