HomeMy WebLinkAbout320585 01/11/18 CITY OF CARMEL, INDIANA VENDOR: 115100
® ONE CIVIC SQUARE DEBRA GRISHAM, ATTORNEY AT LAWCHECK AMOUNT: $*****4,432.50*
?Q; CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 320585
MC£nv-Go• CARMEL IN 46032 CHECK DATE: 01/11/18
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
106 5023990 12 .17 1,785.00 OTHER EXPENSES
1081 4340000 12 .17 90.00 LEGAL FEES
1082 4340000 12 .17 300.00 LEGAL FEES
1091 4340000 12 .17 570.00 LEGAL FEES
1125 R4340000 50648 12.17 1,687.50 2018 LEGAL SERVICES
. " . . ACCOONTS' PAYABLE VOUCHER.
. . ^
ITY 10F.CARMEL
VOUCHER NO:, WARRANT NO. li
An invoice of bill to be properly itemized must show;kind.of service,where performed;dates service rendered,by
'Vendor# '115100 Allowed 20 whom,rates par day;number of hours,rate per'hour,number of units,price per unit;etc. '
Grisham, Debra M. Payee . .
Attomey at Law LLC; .
922 East Greyhound-Pass In Sum of$ 115100' Purchase Order#
Carmel;IN 46032 Grisham, Debra M. Terms
4,432.50 Attotnw at Law LLC:'. Data Due
922 East Greyhound Pass
ON ACCOUNT OF APPROPRIATION FOR Carmel,IN 46032
101 General 1106 Park Impact/108 ESE 1109 MCC
PO#or nvoice Invoice Description
INVOICE NO.:, ACCT#/TITLE AMOUNT
Dept'# Date .Number {or note attached invoices)or bill(s))" PO:# Amount
50648:P' .12.17 :4340000: $ 1;687.56 Board Members, 1/2/18: : :12:17 . Legal Services,Dec'17 50648 $ 1,687.50:
106 12.17 . 5023990 $ .1,785.00 1/2/18. :12.W Legal Services Dec"7. $. 1,785.00=
1081-99' 12.17. 4340000 $. 90.00 I hereby certify that the attached invoice(s);or 1/2/18" 12.17 Legal Services Dec'17 $ 90.00
1682=99' 12.17 4340000 $ 300.00 bill(s):is:(are)true and correct and that the 1/2/18 12:17 Legal Services Dec'17 $ 300.00
.1091'. - .12.17 :4340000:. $ 570.00 :materials or services itemized thereon for 1/2718 : 12.17 Legal Services Dec`17 $ 570.00
which charge is made were ordered and
received except Do Not Mail
$' 4,432.50 . Total $ 4,432.50
January 4;2018
hereby certify,that the attached invoice(s),or bill(s)is(are)true.and correct and I have audited same in accordance
With.IC 5-.t t 10-1.6
Cost distribution ledger classification,if,
claimpaid motor vehicle highway fund Signature 20
Accounts Payable Coordinator Clerk-Treasurer
Title .
JAN 032010.
Professional. Services l nvoice ���
::FOR SERVICES RENDERED ,ae.: "(l2�lr:20 [I
FROM 12/1/17 THROUGH 12/31/17
Provider: a ra
ns am ome atalamITIR
.Address:,(92-21M re oun ass
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,
Telephone: 317-690-1597
Email: dgrishamlaw@gmail:com
Project.Name: General Park.Legal and_Business Services
;. : Invoice No:.12.1,7
Hourly Rate:-$1.50.00.
Service Date: : Description.of-Service Hours Worked [Arn:: ount.
:12/1/201.7 Met briefly with A Kostrzewa regarding nonparty. 0.2 .130.00
subpoena for ESE participant: .
Worked on and.completed Kompan contract- 2.1- $315:00
: review regarding the Inlow,Park Playground
Redevelopment Project("IPPRP").
Cominunications.from M Westermeier regarding 0.2 $30.00
the Monon.Community Center Entrance and
MC EP
- Fitness Enhancement.Project.C. CEE ") -
status and'updated the file.
Met with L Russell.-regarding.personnel:matters: = 1 . = $1.50:00: .
[:8 Hour.NCI. -
12A/201.7: - Ouickl reviewed as sq I purchase-: 0.5 -$75:00:
Y' g PP.y-P
agreement in:preparation for the'Agenda,-arid
Projecf Status:meeting.with Park Board
President-J:Engledow and:senior-park officials:
Attended the Agenda and Project.Status 1:5 $225.00.
meeting_. .
Communications with:T Haney regarding:MI 0.2 .$30.00
Homes and the Bonbar property:
1
Service Date Description of Service Hours Worked Amount Due
Reviewed various purchasing methods and met 1 $150.00
with M Westermeier and M Klitzing regarding
purchase of playground equipment for the
IPPRP and West Park Groves Project("WP-
GP"). Communications to B Bosma regarding
the same.
Met with M Westermeier and M Klitzing 0.5 $75.00
regarding personnel matters.
Communications to Brian Bosma regarding 0.3 $45.00
Kinetrix volume gas purchase opportunity.
12/5/2017 Pulled and reviewed previous resolution 3 $450.00
regarding the IPPRP playground equipment and
prepared to revise the same for the Kompan
playground equipment purchase for both IPPRP
and WP-TGP. Started to revise Kompan
Agreement Additional terms and conditions.
Accessed and reviewed the U.S. Communities
Purchasing Alliance ("USCPA")website, pulled
and started review of City of Charlotte contract
regarding Kompan playground equipment and
relevant USCPA documents. Multiple
communications with M Klitzing regarding the
same. Communications with A Kostrzewa
regarding confirmation of Kompan Sales
Proposal pricing discounts. Multiple
communications from Kompan representative,
M Guffey of Recreation InSites, regarding four
(4) Indiana political subdivisions which
purchased Kompan playground equipment
through USCPA; obtained contract information
and placed calls to all cities. Communications
from D Looney of USCPA.
Communications regarding City employee use 0.2 $30.00
of ESE program and met with M Klitzing
regarding the same.
Communications regarding Guildford Park 0.2 $30.00
Encroachment matters.
Multiple communications with A Keck regarding 0.3 $45.00
arrangement to discuss with B Bosma the
volume gas and playground equipment special
purchase issues.
2
Service Date Description of Service Hours Worked Amount Due
Multiple communications with B Johnson and 0.3 $45.00
outside counsel regarding summer camp
matter.
12/6/2017 Multiple communications with A Keck, M 3.2 $480.00
Klitzing, B Bosma, D Looney and M Guffey
regarding the IPPRP Kompan playground
equipment purchase. Received multiple
documents from M Guffey regarding Kompan
playground equipment. Researched applicable
Indiana law, continued review of USCPA
website and Kompan documents in preparation
for conversations with M Guffey, D Looney and
representatives of the Indiana cities who have a
history of purchasing Kompan equipment
through USCPA. Communications with the
Director of the South Bend Facilities and
Grounds Division.
Communications with and to Architects, M 1.4 $210.00
Westermeier, M Klitzing and S Young regarding
the WPGP timeline and requested information
necessary to the Division 00 bid documents.
Worked on timeline update.
Communications regarding City and Park Board 0.5 $75.00
employees share in City and Park board offered
benefits and met with M Klitzing regarding the
same. (.5 Hour NC.)
Met with M Klitzing regarding personnel matters. 0.4 $60.00
12/7/2017 Communications with A Kostrzewa regarding 0.2 $30.00
the proof of publication for the IPPRP bid
process and filed the same.
Worked on Kompan purchase matters including 4.1 $615.00
communications with D Looney regarding
receipt of the pricing exhibit from the USCPA
Lead Agency for the Kompan contract and
reviewed the same against the Kompan
materials to confirm retail pricing and legitimacy
of the discount on selected standard
equipment; Continued work on draft of Kompan
special purchase Resolution and coversheet for
12-12-17 Regular Park Board meeting and
communications with M Westermeier, M Klitzing
and S Young regarding the same.
3
Service Date Description of Service Hours Worked Amount Due
12/8/2017 Conducted legal research regarding and drafted 0.7 $105.00
language to be included in another political
subdivision purchase contract to afford the Park
Board the opportunity to purchase the same
products under such contract; communications
to M Westermeier regarding the same in
reference to a volume discount gas purchase
for the Monon Community Center.
Met with M Westermeier and M Klitzing 0.6 $90.00
regarding various park matters including the
status of the Central Park Drive West
Enhancement Project("CPDWEP"), the
MCCEFEP and the WPTCP, Park Board
governance and personnel matters.
Communications to J Ruble regarding WP-TGP 0.2 $30.00
bid documents.
Drafted revisions to Kompan coversheet and 1.5 $225.00
Resolution to include authorization to
investigate the utilization of cooperative
purchase organizations for the acquisition of
discounted supplies, after discussion with M
Westermeier and M Klitzing regarding the
same. Drafted additional coversheet when
revised proposal had not arrived with changes
requested by M Krosschell for the IPPRP and
by J Ruble for the WP-TCP.
Communications with B Johnson, M 0.2 $30.00
Westermeier and M Klitzing regarding DCS
matter related to summer camp matter.
4
Service Date Description of Service Hours Worked Amount Due
12/11/2017 Reviewed revised Kompan sales proposal for 4.7 $705.00
the IPPRP and WP-TGP and requested
confirmation of accurate revision from the
Architects. Requested and received verification
of quote numbers from CCPR Business
Services, and revised the resolution and
coversheet for the Kompan special purchase.
Worked on Kompan purchase agreement terms
and communications and communications with
M Klitzing and C Jackson regarding the IPPRP
and WPTGP preferred delivery dates for
Kompan equipment. Communications with B
Bosma regarding the Kompan special purchase
resolution. Reviewed Indiana legal
requirements for supply contracts and
completed initial draft of Kompan Purchase
Agreement. Multiple communications with M
Guffey regarding Kompan pricing, equipment
descriptions and purchase contract terms and
conditions.
Worked on matters regarding the WPTCP 0.3 $45.00
service contract negotiation and
communications to M Klitzing regarding
specifications for the same.
Communications with A Kostrzewa regarding a 0.2 $30.00
third party subpoena for public records.
Communications with litigation counsel 0.2 $30.00
regarding the Leyndyke lawsuit.
12/12/2017 Communications with M Klitzing and S Young 0.5 $75.00
regarding the Kompan purchase resolution and
coversheet and provided exhibits in electronic
and hard copy form.
5
Service Date Description of Service Hours Worked Amount Due
Continued review of Kompan documents 3.4 $510.00
including the contract and warranty terms as
well as the lead agency contract for Kompan
equipment through USCPA to confirm
completeness of revised terms and conditions
to present to Kompan for consideration.
Multiple communications with M Guffey
regarding the same. Continued review of
Indiana statutes applicable to supply contracts.
Completed final Resolution and coversheet
drafts for preparation and distribution to the
Park Board and communications with M Klitzing
and S Young regarding the same.
Communications with M Krosschell regarding
terms for the Kompan equipment purchase
agreement for the (PPRP. Communications
with J Ruble regarding terms for the Kompan
equipment purchase agreement for the WP-
TGP. [.5 Hour NC.j
Communications with outside counsel, M 0.5 $75.00
Westermeier and M Klitzing regarding summer
camp matter. Prepared documentation to be
delivered for review.
Communications regarding the IPPRP 2nd 0.2 $30.00
Addendum. Updated the file.
Communications with litigation counsel 0.2 $30.00
regarding the Webb appeal status.
Reviewed and updated Project list and prepared 1.5 $225.00
Attorney Report, and otherwise prepared for
and attended Regular Park Board meeting.
12/13/2017 Reviewed Indiana laws regarding, and 0.7 $105.00
otherwise worked on, contract language to be
included in a purchase of supplies contract
awarded by another political subdivision which
would afford other political subdivisions to
purchase the same supplies under the same
contract. Communications to M Westermeier,
M Klitzing and B Bosma regarding the same.
6
Service Date Description of Service Hours Worked Amount Due
Met with M Westermeier regarding various park 1 $150.00
matters including park department issues, board
governance matters, prebid for the (PPRP, the
Kinetrix gas purchase and claims status.
Continued work on Kompan Agreement and 2.7 $405.00
communications to M Klitzing regarding status
of the same.
12/14/2017 Communications from B bosma regarding, and 0.4 $60.00
completed draft of suggested contract language
to be included in another political subdivision's
contract for the volume purchase of gas for the
Monon Community Center. Communications
with M Westermeier regarding the same.
Completed and distributed draft of Kompan 1.4 $210.00
purchase terms and conditions to Kompan
representative and park officials.
Communications regarding Park Board 0.2 $30.00
governance.
12/15/2017 Prepared for and participated in a meeting with 0.9 $135.00
J Ruble, M Westermeier and M Klitzing
regarding the WP-TGP timeline and discussion
of information to be included in the Division 00
Bid documents. Communications to S Young
regarding the same.
Reviewed outside counsel invoice for B Bosma 0.2 $30.00
regarding asset management requirements and
purchasing matters.
Met with M Westermeier and M Klitzing 0.3 $45.00
regarding personnel matters and Active
Contract status.
Provided to Kompan officials Indiana law 0.6 $90.00
regarding the contract requirements and
multiple communications with B Bosma, M
Westermeier and M Klitzing regarding the
same. Communications with M Guffey
regarding Kompan's response to the revised
terms and conditions of the playground
equipment purchase terms.
7
Service Date Description of Service Hours Worked Amount Due
12/18/2017 Multiple communications with M Guffey 1.3 $195.00
regarding Kompan's response to the revised
terms and conditions of the playground
equipment purchase terms. Agreed to and
communications regarding, requested
conference call with company officials on
12/19/2017.
Multiple communications regarding the WPTCP. 0.4 $60.00
Worked on WP-TGP Division 00 Bid 1.6 $240.00
Documents. Communications from S Young
confirming meeting time changes as requested.
Prepared for and participated in conference call 1 $150.00
with outside counsel, M Westermeier and M
Klitzing regarding summer camp matters.
Updated the file.
Met with M Westermeier and M Klitzing 0.9 $135.00
regarding park board governance and matters
covered in 12/14/2017 seminar. Researched
questions related to reorganization statute and
provided the same to M Westermeier and M
Klitzing. [.5 Hour NC.]
12/19/2017 Prepared for and participated in conference call 2.6 $390.00
with Kompan officials and M Klitzing.
Discussed the Kompan position with M Klitzing,
M Westermeier and B Bosma. Revised the
contract to reflect the agreed terms and
provided the same to M Guffey and Kompan for
review. Multiple communications with M Guffey.
Reviewed and discussed relevant policies, rules
and requirements with M Westermeier and
worked with S Young to finalize the special
purchasing determination regarding the
Kompan purchase contract. Obtained and
processed the executed determination.
Met with A Kostrzewa regarding a public 0.2 $30.00
records request for an MCC program
participant.
Communications from M Klitzing, liquidated 0.2 $30.00
damages calculations for the WP-TGP.
8
Service Date Description of Service Hours Worked Amount Due
Met with M Westermeier and M Klitzing 1.5 $225.00
regarding WPTCP and started work on the
contract for the selected service provider.
Multiple communications with M Klitzing
regarding the same.
12/20/2017 Met with M Klitzing regarding the Kompan 2.1 $315.00
contract terms and identified the need to
request an additional change. Notified M
Gulley about the required change and provided
a draft with the additional language for
Kompan's review. Prepared Kompan contract
for execution and multiple communications to M
Guffey regarding the same.
Communications with M Klitzing regarding the 0.6 $90.00
status of the First Amendment to the
SmithGroupJJR Professional Services
Agreement regarding WP-TGP. M Klitzing
provided the SmithGroupJJR proposal for my
review and recommendation. Obtained M
Klitzing's signature, processed and distributed
the same.
Continued work on the WPTCP contract for the 1.5 $225.00
selected service provider and multiple
communications from M Klitzing and with J
Ruble regarding the same.
12/21/2017 Received the Kompan contract signed and 1.4 $210.00
obtained M Klitzing's signature and processed
the same, providing a fully executed agreement
to Kompan. Multiple communications from
Kompan regarding the same.
Communications with M Krosschell regarding 0.5 $75.00
the IPPRP bid. Met with M Westermeier and M
Klitzing regarding the same.
Communications with Insurance Adjuster 0.2 $30.00
regarding Tort Claim MGFB00094. Updated
the file.
9
Service Date Description of Service Hours Worked Amount Due
Communications with J Ruble regarding the 2.8 $420.00
WPTCP addenda status. Completed and
distributed draft of services agreement and
other documents required to be completed for
the WPTCP and multiple communications
regarding the same. [.5 Hour NC.j
12/22/2017 Reviewed communications from Insurance 1 $150.00
Adjuster against the file and with M
Westermeier and M Klitzing regarding Tort
Claim MGFB00094 and responded to Adjuster
regarding the same. Updated the file.
Communications with M Krosschell regarding 0.6 $90.00
the IPPRP bid requirements and reviewed the
bid documents accordingly to confirm
compliance. Updated the file.
Worked on public records request regarding an 1.5 $225.00
MCC participant.
Organized the Kompan file regarding the WP- 0 $0.00
TGP and (PPRP. [.5 Hour NC.j
Project list review. 0.3 $45.00
FEES
Totals 66.8 V/ $10.00
Signature: �e�q,jN. Gr��,
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