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Home My WebLink About320585 01/11/18 CITY OF CARMEL, INDIANA VENDOR: 115100 ® ONE CIVIC SQUARE DEBRA GRISHAM, ATTORNEY AT LAWCHECK AMOUNT: $*****4,432.50* ?Q; CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 320585 MC£nv-Go• CARMEL IN 46032 CHECK DATE: 01/11/18 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 106 5023990 12 .17 1,785.00 OTHER EXPENSES 1081 4340000 12 .17 90.00 LEGAL FEES 1082 4340000 12 .17 300.00 LEGAL FEES 1091 4340000 12 .17 570.00 LEGAL FEES 1125 R4340000 50648 12.17 1,687.50 2018 LEGAL SERVICES . " . . ACCOONTS' PAYABLE VOUCHER. . . ^ ITY 10F.CARMEL VOUCHER NO:, WARRANT NO. li An invoice of bill to be properly itemized must show;kind.of service,where performed;dates service rendered,by 'Vendor# '115100 Allowed 20 whom,rates par day;number of hours,rate per'hour,number of units,price per unit;etc. ' Grisham, Debra M. Payee . . Attomey at Law LLC; . 922 East Greyhound-Pass In Sum of$ 115100' Purchase Order# Carmel;IN 46032 Grisham, Debra M. Terms 4,432.50 Attotnw at Law LLC:'. Data Due 922 East Greyhound Pass ON ACCOUNT OF APPROPRIATION FOR Carmel,IN 46032 101 General 1106 Park Impact/108 ESE 1109 MCC PO#or nvoice Invoice Description INVOICE NO.:, ACCT#/TITLE AMOUNT Dept'# Date .Number {or note attached invoices)or bill(s))" PO:# Amount 50648:P' .12.17 :4340000: $ 1;687.56 Board Members, 1/2/18: : :12:17 . Legal Services,Dec'17 50648 $ 1,687.50: 106 12.17 . 5023990 $ .1,785.00 1/2/18. :12.W Legal Services Dec"7. $. 1,785.00= 1081-99' 12.17. 4340000 $. 90.00 I hereby certify that the attached invoice(s);or 1/2/18" 12.17 Legal Services Dec'17 $ 90.00 1682=99' 12.17 4340000 $ 300.00 bill(s):is:(are)true and correct and that the 1/2/18 12:17 Legal Services Dec'17 $ 300.00 .1091'. - .12.17 :4340000:. $ 570.00 :materials or services itemized thereon for 1/2718 : 12.17 Legal Services Dec`17 $ 570.00 which charge is made were ordered and received except Do Not Mail $' 4,432.50 . Total $ 4,432.50 January 4;2018 hereby certify,that the attached invoice(s),or bill(s)is(are)true.and correct and I have audited same in accordance With.IC 5-.t t 10-1.6 Cost distribution ledger classification,if, claimpaid motor vehicle highway fund Signature 20 Accounts Payable Coordinator Clerk-Treasurer Title . JAN 032010. Professional. Services l nvoice �� ::FOR SERVICES RENDERED ,ae.: "(l2�lr:20 [I FROM 12/1/17 THROUGH 12/31/17 Provider: a ra ns am ome atalamITIR .Address:,(92-21M re oun ass �arme11111 Nl , Telephone: 317-690-1597 Email: dgrishamlaw@gmail:com Project.Name: General Park.Legal and_Business Services ;. : Invoice No:.12.1,7 Hourly Rate:-$1.50.00. Service Date: : Description.of-Service Hours Worked [Arn:: ount. :12/1/201.7 Met briefly with A Kostrzewa regarding nonparty. 0.2 .130.00 subpoena for ESE participant: . Worked on and.completed Kompan contract- 2.1- $315:00 : review regarding the Inlow,Park Playground Redevelopment Project("IPPRP"). Cominunications.from M Westermeier regarding 0.2 $30.00 the Monon.Community Center Entrance and MC EP - Fitness Enhancement.Project.C. CEE ") - status and'updated the file. Met with L Russell.-regarding.personnel:matters: = 1 . = $1.50:00: . [:8 Hour.NCI. - 12A/201.7: - Ouickl reviewed as sq I purchase-: 0.5 -$75:00: Y' g PP.y-P agreement in:preparation for the'Agenda,-arid Projecf Status:meeting.with Park Board President-J:Engledow and:senior-park officials: Attended the Agenda and Project.Status 1:5 $225.00. meeting_. . Communications with:T Haney regarding:MI 0.2 .$30.00 Homes and the Bonbar property: 1 Service Date Description of Service Hours Worked Amount Due Reviewed various purchasing methods and met 1 $150.00 with M Westermeier and M Klitzing regarding purchase of playground equipment for the IPPRP and West Park Groves Project("WP- GP"). Communications to B Bosma regarding the same. Met with M Westermeier and M Klitzing 0.5 $75.00 regarding personnel matters. Communications to Brian Bosma regarding 0.3 $45.00 Kinetrix volume gas purchase opportunity. 12/5/2017 Pulled and reviewed previous resolution 3 $450.00 regarding the IPPRP playground equipment and prepared to revise the same for the Kompan playground equipment purchase for both IPPRP and WP-TGP. Started to revise Kompan Agreement Additional terms and conditions. Accessed and reviewed the U.S. Communities Purchasing Alliance ("USCPA")website, pulled and started review of City of Charlotte contract regarding Kompan playground equipment and relevant USCPA documents. Multiple communications with M Klitzing regarding the same. Communications with A Kostrzewa regarding confirmation of Kompan Sales Proposal pricing discounts. Multiple communications from Kompan representative, M Guffey of Recreation InSites, regarding four (4) Indiana political subdivisions which purchased Kompan playground equipment through USCPA; obtained contract information and placed calls to all cities. Communications from D Looney of USCPA. Communications regarding City employee use 0.2 $30.00 of ESE program and met with M Klitzing regarding the same. Communications regarding Guildford Park 0.2 $30.00 Encroachment matters. Multiple communications with A Keck regarding 0.3 $45.00 arrangement to discuss with B Bosma the volume gas and playground equipment special purchase issues. 2 Service Date Description of Service Hours Worked Amount Due Multiple communications with B Johnson and 0.3 $45.00 outside counsel regarding summer camp matter. 12/6/2017 Multiple communications with A Keck, M 3.2 $480.00 Klitzing, B Bosma, D Looney and M Guffey regarding the IPPRP Kompan playground equipment purchase. Received multiple documents from M Guffey regarding Kompan playground equipment. Researched applicable Indiana law, continued review of USCPA website and Kompan documents in preparation for conversations with M Guffey, D Looney and representatives of the Indiana cities who have a history of purchasing Kompan equipment through USCPA. Communications with the Director of the South Bend Facilities and Grounds Division. Communications with and to Architects, M 1.4 $210.00 Westermeier, M Klitzing and S Young regarding the WPGP timeline and requested information necessary to the Division 00 bid documents. Worked on timeline update. Communications regarding City and Park Board 0.5 $75.00 employees share in City and Park board offered benefits and met with M Klitzing regarding the same. (.5 Hour NC.) Met with M Klitzing regarding personnel matters. 0.4 $60.00 12/7/2017 Communications with A Kostrzewa regarding 0.2 $30.00 the proof of publication for the IPPRP bid process and filed the same. Worked on Kompan purchase matters including 4.1 $615.00 communications with D Looney regarding receipt of the pricing exhibit from the USCPA Lead Agency for the Kompan contract and reviewed the same against the Kompan materials to confirm retail pricing and legitimacy of the discount on selected standard equipment; Continued work on draft of Kompan special purchase Resolution and coversheet for 12-12-17 Regular Park Board meeting and communications with M Westermeier, M Klitzing and S Young regarding the same. 3 Service Date Description of Service Hours Worked Amount Due 12/8/2017 Conducted legal research regarding and drafted 0.7 $105.00 language to be included in another political subdivision purchase contract to afford the Park Board the opportunity to purchase the same products under such contract; communications to M Westermeier regarding the same in reference to a volume discount gas purchase for the Monon Community Center. Met with M Westermeier and M Klitzing 0.6 $90.00 regarding various park matters including the status of the Central Park Drive West Enhancement Project("CPDWEP"), the MCCEFEP and the WPTCP, Park Board governance and personnel matters. Communications to J Ruble regarding WP-TGP 0.2 $30.00 bid documents. Drafted revisions to Kompan coversheet and 1.5 $225.00 Resolution to include authorization to investigate the utilization of cooperative purchase organizations for the acquisition of discounted supplies, after discussion with M Westermeier and M Klitzing regarding the same. Drafted additional coversheet when revised proposal had not arrived with changes requested by M Krosschell for the IPPRP and by J Ruble for the WP-TCP. Communications with B Johnson, M 0.2 $30.00 Westermeier and M Klitzing regarding DCS matter related to summer camp matter. 4 Service Date Description of Service Hours Worked Amount Due 12/11/2017 Reviewed revised Kompan sales proposal for 4.7 $705.00 the IPPRP and WP-TGP and requested confirmation of accurate revision from the Architects. Requested and received verification of quote numbers from CCPR Business Services, and revised the resolution and coversheet for the Kompan special purchase. Worked on Kompan purchase agreement terms and communications and communications with M Klitzing and C Jackson regarding the IPPRP and WPTGP preferred delivery dates for Kompan equipment. Communications with B Bosma regarding the Kompan special purchase resolution. Reviewed Indiana legal requirements for supply contracts and completed initial draft of Kompan Purchase Agreement. Multiple communications with M Guffey regarding Kompan pricing, equipment descriptions and purchase contract terms and conditions. Worked on matters regarding the WPTCP 0.3 $45.00 service contract negotiation and communications to M Klitzing regarding specifications for the same. Communications with A Kostrzewa regarding a 0.2 $30.00 third party subpoena for public records. Communications with litigation counsel 0.2 $30.00 regarding the Leyndyke lawsuit. 12/12/2017 Communications with M Klitzing and S Young 0.5 $75.00 regarding the Kompan purchase resolution and coversheet and provided exhibits in electronic and hard copy form. 5 Service Date Description of Service Hours Worked Amount Due Continued review of Kompan documents 3.4 $510.00 including the contract and warranty terms as well as the lead agency contract for Kompan equipment through USCPA to confirm completeness of revised terms and conditions to present to Kompan for consideration. Multiple communications with M Guffey regarding the same. Continued review of Indiana statutes applicable to supply contracts. Completed final Resolution and coversheet drafts for preparation and distribution to the Park Board and communications with M Klitzing and S Young regarding the same. Communications with M Krosschell regarding terms for the Kompan equipment purchase agreement for the (PPRP. Communications with J Ruble regarding terms for the Kompan equipment purchase agreement for the WP- TGP. [.5 Hour NC.j Communications with outside counsel, M 0.5 $75.00 Westermeier and M Klitzing regarding summer camp matter. Prepared documentation to be delivered for review. Communications regarding the IPPRP 2nd 0.2 $30.00 Addendum. Updated the file. Communications with litigation counsel 0.2 $30.00 regarding the Webb appeal status. Reviewed and updated Project list and prepared 1.5 $225.00 Attorney Report, and otherwise prepared for and attended Regular Park Board meeting. 12/13/2017 Reviewed Indiana laws regarding, and 0.7 $105.00 otherwise worked on, contract language to be included in a purchase of supplies contract awarded by another political subdivision which would afford other political subdivisions to purchase the same supplies under the same contract. Communications to M Westermeier, M Klitzing and B Bosma regarding the same. 6 Service Date Description of Service Hours Worked Amount Due Met with M Westermeier regarding various park 1 $150.00 matters including park department issues, board governance matters, prebid for the (PPRP, the Kinetrix gas purchase and claims status. Continued work on Kompan Agreement and 2.7 $405.00 communications to M Klitzing regarding status of the same. 12/14/2017 Communications from B bosma regarding, and 0.4 $60.00 completed draft of suggested contract language to be included in another political subdivision's contract for the volume purchase of gas for the Monon Community Center. Communications with M Westermeier regarding the same. Completed and distributed draft of Kompan 1.4 $210.00 purchase terms and conditions to Kompan representative and park officials. Communications regarding Park Board 0.2 $30.00 governance. 12/15/2017 Prepared for and participated in a meeting with 0.9 $135.00 J Ruble, M Westermeier and M Klitzing regarding the WP-TGP timeline and discussion of information to be included in the Division 00 Bid documents. Communications to S Young regarding the same. Reviewed outside counsel invoice for B Bosma 0.2 $30.00 regarding asset management requirements and purchasing matters. Met with M Westermeier and M Klitzing 0.3 $45.00 regarding personnel matters and Active Contract status. Provided to Kompan officials Indiana law 0.6 $90.00 regarding the contract requirements and multiple communications with B Bosma, M Westermeier and M Klitzing regarding the same. Communications with M Guffey regarding Kompan's response to the revised terms and conditions of the playground equipment purchase terms. 7 Service Date Description of Service Hours Worked Amount Due 12/18/2017 Multiple communications with M Guffey 1.3 $195.00 regarding Kompan's response to the revised terms and conditions of the playground equipment purchase terms. Agreed to and communications regarding, requested conference call with company officials on 12/19/2017. Multiple communications regarding the WPTCP. 0.4 $60.00 Worked on WP-TGP Division 00 Bid 1.6 $240.00 Documents. Communications from S Young confirming meeting time changes as requested. Prepared for and participated in conference call 1 $150.00 with outside counsel, M Westermeier and M Klitzing regarding summer camp matters. Updated the file. Met with M Westermeier and M Klitzing 0.9 $135.00 regarding park board governance and matters covered in 12/14/2017 seminar. Researched questions related to reorganization statute and provided the same to M Westermeier and M Klitzing. [.5 Hour NC.] 12/19/2017 Prepared for and participated in conference call 2.6 $390.00 with Kompan officials and M Klitzing. Discussed the Kompan position with M Klitzing, M Westermeier and B Bosma. Revised the contract to reflect the agreed terms and provided the same to M Guffey and Kompan for review. Multiple communications with M Guffey. Reviewed and discussed relevant policies, rules and requirements with M Westermeier and worked with S Young to finalize the special purchasing determination regarding the Kompan purchase contract. Obtained and processed the executed determination. Met with A Kostrzewa regarding a public 0.2 $30.00 records request for an MCC program participant. Communications from M Klitzing, liquidated 0.2 $30.00 damages calculations for the WP-TGP. 8 Service Date Description of Service Hours Worked Amount Due Met with M Westermeier and M Klitzing 1.5 $225.00 regarding WPTCP and started work on the contract for the selected service provider. Multiple communications with M Klitzing regarding the same. 12/20/2017 Met with M Klitzing regarding the Kompan 2.1 $315.00 contract terms and identified the need to request an additional change. Notified M Gulley about the required change and provided a draft with the additional language for Kompan's review. Prepared Kompan contract for execution and multiple communications to M Guffey regarding the same. Communications with M Klitzing regarding the 0.6 $90.00 status of the First Amendment to the SmithGroupJJR Professional Services Agreement regarding WP-TGP. M Klitzing provided the SmithGroupJJR proposal for my review and recommendation. Obtained M Klitzing's signature, processed and distributed the same. Continued work on the WPTCP contract for the 1.5 $225.00 selected service provider and multiple communications from M Klitzing and with J Ruble regarding the same. 12/21/2017 Received the Kompan contract signed and 1.4 $210.00 obtained M Klitzing's signature and processed the same, providing a fully executed agreement to Kompan. Multiple communications from Kompan regarding the same. Communications with M Krosschell regarding 0.5 $75.00 the IPPRP bid. Met with M Westermeier and M Klitzing regarding the same. Communications with Insurance Adjuster 0.2 $30.00 regarding Tort Claim MGFB00094. Updated the file. 9 Service Date Description of Service Hours Worked Amount Due Communications with J Ruble regarding the 2.8 $420.00 WPTCP addenda status. Completed and distributed draft of services agreement and other documents required to be completed for the WPTCP and multiple communications regarding the same. [.5 Hour NC.j 12/22/2017 Reviewed communications from Insurance 1 $150.00 Adjuster against the file and with M Westermeier and M Klitzing regarding Tort Claim MGFB00094 and responded to Adjuster regarding the same. Updated the file. Communications with M Krosschell regarding 0.6 $90.00 the IPPRP bid requirements and reviewed the bid documents accordingly to confirm compliance. Updated the file. Worked on public records request regarding an 1.5 $225.00 MCC participant. Organized the Kompan file regarding the WP- 0 $0.00 TGP and (PPRP. [.5 Hour NC.j Project list review. 0.3 $45.00 FEES Totals 66.8 V/ $10.00 Signature: �e�q,jN. Gr��, tvy 0 Way, CLAY -rWP 5 .50 10 I