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Home My WebLink About320718 01/11/18 > CITY OF CARMEL, INDIANA VENDOR: 367455 ® ONE CIVIC SQUARE INDIANA BALLET CONSERVATORY CHECK AMOUNT: $****20,000.00* CARMEL, INDIANA 46032 849 WEST CARMEL DRIVE CHECK NUMBER: 320718 9MlrtiN. CARMEL IN 46032 CHECK DATE: 01/11/18 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1160 4355101 AGREEMENT 20,000.00 SUPPORT FOR THE ARTS VOUCHER NO. WARRANT NO. Prescribed by state Board of Accounts City Form No.201(Rev.1995) ALLOWED 20 ACCOUNTS PAYABLE VOUCHER Vendor# 367455 IN SUM OF$ CITY OF CARMEL INDIANA BALLET CONSERVATORY 849 WEST CARMEL DRIVE An invoice or bill to be properly itemized must show:kind of service,where performed,dates service rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. CARMEL, IN 46032 Payee; $20,000.00 Purchase Order# ON ACCOUNT OF APPROPRIATION FOR Mayor's Office Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT AGREEMENT 43-551.01 $20,000.00 1 hereby certify that the attached invoice(s),or 12/23/17 AGREEMENT $20,000.00 1160 101 Prior Year 1160 101 bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday,January 08,2018 Kibbe, Sharon Executive Office Manager hereby certify that the attached invoice(s),or bill(s),is(are)true and'correct and I have audited same in accordance with IC 5-11-10-1.6 20 Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer t' f ARTS GRANT PROGRAM AGREEMENT reementered into by and between the City This Grant Agreement (herein referred to as"Agreement") Cao �� (the of Cannel (the "City") and �� '��-�-�. "Grantee"), is executed pursuant to the terms and conditions set forth herein. In consideration of those mutual undertakings and covenants,the parties agree as follows: o--A-ri`L-1-T-- 1• That on behalf of Grantee, a not-for-profit corporation, 1, for a City of Carmel an authorized representative of Grantee, have app lied("Grantor") Arts Grant, said application attached hereto and made a part hereof as Exhibit"A." t A reement. The City, after review and recommendation by the Mayoantee for and by 2 Gran g 0 0 0 .0 0 to the G the City Council, agrees to grant$ 2 0 the eligible costs of the project (the "Project") or servicesed exclusively in accordance "A" and "B" of this Agreement. The funds shall be u with the provisions contained in this Agreement. and all ant 3• Design and Implementation of Project. The tamed Granteeagree this withs to use in and any funds in accordance with the proposal documents attached to this Agreement,which are incorporated by reference. fit status. Grantee hereby represents and warrants that it is a 4• Warranty of non-pro nation letter from the Internal Revenue Service not-for-profit entity with a determ ! declaring that it is exempt from Federal income ax. a ent of this Grant by the City to the 5. Payment of Grant Funds by the City- The pym i Grantee shall be made in accordance with the following conditions: l } A. This Agreement must be fully executed.and signed by both Grantee and Grantor. B. Grantee has attached all the following information, which it represents and warrants to be true and accurate,all which have been incorporated fully by reference: 1. An application and description of the proposed use of the grant funds (EXHIBIT A); 2. A budget for the calendar or fiscal year for which the grant is requested (EXHIBIT B); 3. Certified copies of incorporation as a not-for-profit corporation under state law (EXHIBIT C); 4. A not-for-profit application or determination letter from the U.S.Internal Revenue Service identifying that it is a not-for-profit corporation that is exempt from Federal income tax(EXHIBIT D); 5. Any audits, reviews or compilations available describing the financial condition of the Grantee, including most recent available IRS Form 990, and the attached Affidavit(EXHIBIT E); 6. A list of the Grantee's board of directors and officers listed(EXHIBIT F); 7. A Year End Report from the previous year IF Grantee received an Arts Grant from the City of Carmel in the previous calendar year, pursuant to paragraph 8 herein(EXHIBIT G). C. Any other grant conditions that City requires to be met by Grantee, specifically. 6. Grantor's right to request audit or review. Grantee shall submit to an audit or review by an independent Certified Public Accountant of funds at the City's request, and shall make all books, accounting records and other documents available at all reasonable times during the term of this Grant Agreement, and for a period of three (3) years after final payment of funds under this Agreement, for the purpose of an audit by the City of Carmel,the State of Indiana, or their designees. 7. Quarterly financial statements. Grantee agrees to provide the City of Carmel quarterly financial statements within 45 days after each quarter-end for Grant awards in excess of sixty thousand dollars($60,000). 2 g. Year-end review. Grantee agrees to provide the City of Carmel ayear-end report ("Year End Report") for each year, describing how the grant was used and the impact of the dollars received. This Grant award may not exceed one third(1/3) of Grantee's combined contributed income, revenue of sales, and/or ticket revenue from the previous year. If the Grant amount is in excess of sixty thousand dollars ($60,000.00),the Grantee agrees to provide,at Grantees cost, a review or audit of the grantee. Said review or audit shall be performed bountant y member of the Grantee's Board ("CPA')who is neither an employee of Grantee no . of Directors,to be provided to the City of Carmel by March 31 of the following year. 9. Funding Credit: Grantee agrees to credit the City of Carmel in th11 tod malyt upon associated with a funded program or perials roject. The City of Carmel pp request, Grantee with the graphics/logos necessary for compliance. 10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to the State that it is statutorily eligible to receive these monies and it expressly agrees to repay all monies paid.to it under this Grant; should a legal determination of its ineligibility be made by any Court of competent jurisdiction. 11. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this Agreement shall be used only to implement the Project or provide the services in conformance with the Budget and for no other purpose. If it is determined by the City that misappropriation of funds have occurred, the Grantee must return all funds received by Grantor and individuals who misuse Grant funds may also be subject to civil and/or criminal liability under Indiana or Federal law. 12. Employment Eligibility Verification. The Grantee affirms under the penalties of perjury that he/she/it does not knowingly employ an unauthorized alien. The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees to provide documentation to the City that he/she/it has enrolled and is participating in the E-Verify program. The City may terminate for default if the Grantee fails to cure a breach of this provision no later than thirty(30) days after being notified by the State. l 13. Governing Law; Lawsuits:This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive their right to a jury trial, agree to file any such lawsuit in an appropriate court and agree that such court is the appropriate venue in Hamilton County, Indiana only, for and has jurisdiction over same. i F 3 i i jd i 14. Relationship of Parties. The relationship of the partieshereto shall be as provided for in this Agreement, and neither Grantee nor any of its employees, contractors, subcontractors and/or agents are maximum compensation yees of city. The Grant amount set forth herein shall be the full and x and monies required of City to be paid to Grantee under or pursuant to his Agreement. 15. Severability. If any term of this Agreement is invalidrule of law, or unenforceable under any n such term shall be statute,regulation, ordinance, executive order or other deemed reformed or deleted, but only to the extent necessary to comply with same, and the remaining provision of this Agreement shall remain in full force and effect. 16. Entire Agreement. This Agreement, together with hanyexhibits attached to or en referenced herein, constitutes the entire agreement be antd City witrespect to the subject matter hereof, and supersedes all prior oral or _terittt n representations and agreements regarding same. Notwithstanding any other or condition set forth herein, but subject to paragraph 15 hereof, to the extent any term or condition contained in any exhibit attached to this Agreement or in any document ment, referenced herein conflicts with any term or condition contained in this Agr the term or condition contained in this Agreement shall govern and prevail. This Agreement may only be modified by written amendment executed by both parties hereto, or their successors in interest. the Parties hereto have made and executed this Agreement as follows: IN WITNESS WHER®F, "Grantee") By: � VA�,r�v.S Title: Printed Name of Officer: � Date: ! �f� i� CITY /O CARMEL ('Grantor" By: f 4� l �� James Brainard,Mayor 4 i Date: —_23 ATTEST: Date: e t writing,guidelines or application materials,contact: } If you have any question concerning the City of Carmel's 2018 Arts Grant Program,gran One Civic Square,Carmel,IN 46032,Phone:317-571-2483,skibb 9M9l_in.Qo_v Sharon Kibbe,City of Carmel, . 4 i i