HomeMy WebLinkAbout01-17-18-03/Arts Grant/The Bigger Picture Film GroupRESOLUTION NO. BPW 01-17-18-03
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING ARTS GRANT
WHEREAS, pursuant to Indiana Code 36-14-7, the City of Carmel, Indiana ("City"), is authorized to
enter into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City's mayor may enter into contracts on behalf of the
City; and
WHEREAS, pursuant to his authority under Indiana law, the City's mayor, the Honorable James C.
Brainard, has caused to be signed the Arts Grant attached hereto as Exhibit A (the "Contract"); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City's Board of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk -Treasurer's Office, and made available to the public for
review.
follows:
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt of the Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk -Treasurer and thereafter made available to
the public for review.
�- VI
SO RESOLVED this ��day of 7aQ0(AP , 2018.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
M ot
James Brainard, Presiding Officer
SAE BassWy DocumentsBPW-Resolulions12 llWknowWp Ms Grant VOCE doc" 1/9/201811:54 AM
ARTS GRANT PROGRAM
AGREEMENT
This Grant Agreement (herein referred to as "Agreement's entered into by and between the City
of Carmel (the "City") and 7HE: '91 4C, Pik V I CTU. (l e ft r.M c, WAP (the
"Grantee"), is executed pursuant to the terms and conditions set forth herein. In consideration of
those mutual undertakings and covenants, the parties agree as follows:
1. That on behalf of Grantee, a not-for-profit corporation, I, C IV-V s 0 *'Q -PCL+ ,
an authorized representative of Grantee, have applied for a City of Carmel
("Grantor") Arts Grant, said application attached hereto and made a part hereof as
Exhibit "A."
2. Grant Agreement. The City, after review and recommendation by the Mayor and by
the City Council, agrees to grant $ 5 , 0 0 0 . 0 0 to the Grantee for
the eligible costs of the project (the "Project") or services as described in Exhibits
"A" and "B" of this Agreement. The funds shall be used exclusively in accordance
with the provisions contained in this Agreement.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement, which are incorporated by reference.
4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a
not-for-profit entity with a determination letter from the Internal Revenue Service
declaring that it is exempt from Federal income tax.
5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be ►nade in accordance with the following conditions:
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
1. An application and description of the proposed use of the grant funds (EXHIBIT
A);
2. A budget for the calendar or fiscal year for which the grant is requested
(EXHIBIT B);
3. Certified copies of incorporation as a not-for-profit corporation under state law
(EXHIBIT C);
4. A not-for-profit application or determination letter from the U.S. Internal Revenue
Service identifying that it is a not-for-profit corporation that is exempt from
Federal income tax (EXHIBIT D);
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee, including most recent available IRS Foran 990, and the attached
Affidavit (EXHIBIT E);
6. A list of the Grantee's board of directors and officers listed (EXHIBIT F);
7. A Year End Report from the previous year IF Grantee received an Arts Grant
from the City of Carmel in the previous calendar year, pursuant to paragraph 8
herein (EXHIBIT G).
C. Any other grant conditions that City requires to be met by Grantee, specifically:
6. Grantor's right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds at the City's request,
and shall make all books, accounting records and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
(3) years after final payment of funds under this Agreement, for the purpose of an
audit by the City of Carmel, the State of Indiana, or their designees.
7. Quarterly financial statements. Grantee agrees to provide the City of Carmel
quarterly financial statements within 45 days after each quarter -end for Grant awards
in excess of sixty thousand dollars ($60,000).
FA
8. Year-end review. Grantee agrees to provide the City of Carmel a year-end report
("Year End Report'l for each year, describing how the grant was used and the impact
of the dollars received. This Grant award may not exceed one third (1/3) of Grantee's
combined contributed income, revenue of sales, and/or ticket revenue from the
previous year. If the Grant amount is in excess of sixty thousand dollars
(360,000.00), the Grantee agrees to provide, at Grantee's cost, a review or audit of the
grantee. Said review or audit shall be performed by a Certified Public Accountant
("CPA') who is neither an employee of Grantee nor a member of the Grantee's Board
of Directors, to be provided to the City of Carmel by March 31 of the following year.
9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Carmel will supply, upon
request, Grantee with the graphics/logos necessary for compliance.
10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the State that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
11. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. If it is determined by the
City that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/or criminal liability under Indiana or Federal law.
12. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/sheet does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is
participating in the E -Verify program as defined in IC 22-5-1.7. The Grantee agrees
to provide documentation to the City that he/sheet has enrolled and is participating in
the E -Verify program.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty (30) days after being notified by the State.
13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County, Indiana only, and agree that such court is the appropriate venue
for and has jurisdiction over same.
3
14. Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its compensated officers,
employees, contractors, subcontractors and/or agents are employees of City. The
Grant amount set forth herein shall be the full and maximum compensation and
monies required of City to be paid to Grantee under or pursuant to his Agreement.
15. Severability. If any term of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
16. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows:
TI -W 146'0..Ot a Ftp 49X\&P ("Grantee")
By -.
Printed Name of Officer: a aw-vt" Title: 1N0,04 P W t o O'WT
Date: 1111" 1 I'l
74F C�R7 ("Grantor
'Ti '�L
James Brainard, Mayor
2
Date:
Pic,
%Z
ATTEST:
AMANDA M HAABECK
;;•.
Hamifton County
Date: I 5 ., ,
My Commission Expires
?
November 22, 2018
if you have any question concerning the C'
g, guidelines or application materials, contact
Sharon Kibbe, City of Carmel, One Civic Square, Carmel, IN 46032, Phone: 317-571-2483, skibbvG
carmel,in.aov.
2
Exhibit "A"
An application and description of the
proposed use of the grant funds
Exhibit "A"
An Application and Description of the Proposed Use of the Grant Funds
APPLICANT:
Name of organization: Tt+F Bi cacti p l cT,,4u F t -. - 4 a-v,.p
Address: I Z S W. s e g rH ST #1= 19 3 0
INDIRNNPot.ts I 1W 461,0
Telephone: Fax:
Contact Person: c W(L.t s 0\o9* P Elk
Email: CR%AI- 0wy-yE(K @ itioyk„y� (fit• oak
APPLICATION AMOUNT: $ Co ,SSSS
Not to exceed 1/3 ojprevious year revenuelincome
DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS
Please see attached.
Printed Name of Officer: c Jas aw, L?cuc
Title: 30Mfo PkS%.o.-:VT
Date:_ ti /s-, I I'1
(Additional page may be added to Exhibit "A")
EXHIBIT "A"
2018 CARMEL ARTS GRANT PROPOSAL
Project Title: "2018 Carmel Film Forum and Screenwriting Workshop"
Project Amount Requested: $6,545
Project Dates: August 4 and 11, 2018
Project Activity Location: Carmel Clay Public Library
Project Manager
James Moriarty
Producer/Director
Moriarty Media
(317) 581-9126
james@moriartymedia.com
www.moriartymedia.com
Project Summery
This proposal is requesting a Carmel Arts Grant, which would be used to
produce a film forum with an emphasis on screenwriting, as requested by the
attendees of the 2017 Carmel Film Forum. This workshop would be free to those
who register. The project would bring together interested individuals for the
purpose of sharing the resources and skills needed to produce independent
films. The forum would promote a film production movement that would enrich
the education and experiences of filmmakers as well as benefit the Carmel area
culturally and economically.
Project's History
The 2017 Carmel Film Forum's inaugural event was a big success! Thanks to our
partnerships with the Carmel Clay Public Library, Indy Film Fest, SoHo Cafe &
Gallery and Roberts Camera, we had a great turnout and a lively weekend of
discussion about the art and business of filmmaking in Indiana.
Inspired by the Carmel Film Forum's success, a spin off 4 week Filmmaking 101
workshop at the library's Digital Media Lab was created. The workshop quickly
filled to capacity, drawing participants from the Carmel community and
surrounding areas.
After each of the events, participant evaluation forms were handed out. The
feedback received was that everyone found the events to be informative and
enjoyable. Participants especially liked hearing the professional filmmakers'
personal filmmaking experiences. They also really enjoyed the hands-on
filmmaking aspects of the Forum. What the participants suggested we could do
to improve the Forum was to have more filmmaking workshops with more
speakers more often.
To see the documentation of the 2017 Carmel Film Forum
visit www.moriartymedia.com
1
EXHIBIT "A"
Major Activities
For the 2018 Carmel Film Forum Screenwriting Workshop we propose a two day
filmmaking workshop designed to develop screenwriting skills for writers at any
skill level. The workshop will take place over the course of two weekends,
allowing ample time for writers to learn format, receive and complete a simple
assignment, receive feedback, and polish the assignment for performance.
The first session will take place on Saturday, August 4, 2018, from Noon to 5PM.
The workshop will be led by filmmakers James Moriarty and Marissa Von. Each
participant will receive an Academy -approved screenplay format guide to refer to
throughout the class. The participants will be guided through proper formatting for
screenplays before being introduced to the tried-and-true three act formula for
storytelling. They will be shown examples from several films that exemplify a well-
written scene and will be given the opportunity to dissect the scene and discuss
what made it so memorable. Participants will be given their assignments: a dramatic
scene, no longer than 5 pages, with no more than 4 actors. Each participant will
email their work and will receive feedback via email during the week.
The second session will take place on Saturday, August 11, 2018, from Noon to
5PM. Participants can submit their scripts to be performed by professional actors
from the Carmel area. At the beginning of the session, the scripts will be
numbered. Four scripts will be drawn at random to be performed by four actors
for this table read: a man a woman, a teenage boy and a teenage girl. The 4
selected screenwriters will have the opportunity to direct the talent and gain
feedback from the audience.
From 6 to 9PM, there will be a discussion with visiting professional writer/director,
Paul Shoulberg. Mr. Shoulberg will talk about the writing of his Indiana produced
feature film, The Good Catholic. A screening of the film will follow.
After the screening, the producer of the film, John Robert Armstrong of Pigasus
Pictures, will hold a discussion about funding feature films in Indiana. He will tell
about the involvement of Pigasus Pictures in the development of the Indy Film
Fund and efforts to create more feature productions in Indiana.
Economic and Cultural Impact
Through partnerships with arts and civic organizations, we can encourage
enthusiasm for filmmaking in Carmel and the surrounding communities. Local
directors, producers and screenwriters would be able to remain in Indiana, and
those in other states would be attracted to produce projects here. Artists, actors,
musicians and crew members would have work. Restaurants and hotels would
have increased business, and construction and rental services would profit. The
patrons of the Carmel library who love seeing films can learn more about
filmmaking. Some might be inspired to make a film of their own. Carmel would be
renowned for its contribution to filmmaking, and members of the community could
have a broader appreciation of the art.
E
EXHIBIT "A"
Project Management and Promotion
A team of volunteers and a small paid staff will manage the project during the
event. A website will be created for the forum that will list the project's goals and
objectives. A website page will enable participants to register, and those who wish
to signup for the screenwriting workshop will be able to do so there. Registration
for the event will be available at the Carmel Library's audiovisual desk. A printed
program containing the schedule, the project's partners, and the presenters'
biographies will be handed out at the event.
A media release for the project will be sent to newspapers, radio and television
stations and websites that promote cultural events in Indiana. Our partnering
organizations will be asked to share the information with their email lists and
social media outlets. The event will be documented and posted on the website
and social media.
Project Evaluation
The participants will receive a questionnaire with the following questions.
• How did you find out about the 2018 Carmel Film Forum? (Circle all that apply)
email/ social media/ internet site/ newspaper/ television/ radio/ poster/
friend/ other
• Did the 2018 Carmel Film Forum broaden your knowledge about screenwriting
and filmmaking production?
YES/ NO
• Did you write a script?
YES/ NO
If YES, What benefit did you receive?
• What could be done to improve the forum?
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EXHIBIT "A"
LETTERS OF SUPPORT
•�'�
November 13, 2017
After a successful inaugural event, the Carmel Clay Public Library looks forward to collaborating
on the 2018 Carmel Film Forum.
The library was pleased to serve as a venue for the forum's screenings and conversations in
2017. The event was a unique opportunity for people with experience in the film industry to
offer inspiration and practical advice to others who aspire to make their creative concepts a
reality. Many participants were in a demographic that is notoriously difficult for public libraries
to reach, namely young men, and the library was pleased to be able to share information with
them about resources that the library offers.
One result of the success of the 2017 film forum was the development of a film -making
workshop at the library's Digital Media Lab in the Arts and Design District. Led by James
Moriarty, the month-long series provided hands-on learning opportunities with advanced
equipment and software. The 2018 Carmel Film Forum will provide a logical and exciting
extension of that process, allowing participants to learn more about the art of screenwriting,
further strengthening the community of aspiring filmmakers that has begun to form.
The library looks forward to being part of next year's Carmel Film Forum.
c VAA�
Christy Walker
Audiovisual Services Manager
55 4th Avenue SE, Carmel, IN 46032 p 33-7.814.3900 f 317.573-.4285 www.carmel.lib.in.us 4
EXHIBIT "A"
To Whom it May Concern:
My name is Chris Overpeck and I am the Board President for Indy Film Fest. We had the pleasure of
working with James Moriarty during the 2017 Carmel Film Forum, as both a sponsor and as the fiscal
agent for the event.
From the very beginning, Mr. Moriarty's vision for the Carmel Film Forum was crystal clear and I was
supremely impressed with the result of this endeavor. As an organization, Indy Film Fest, is very aware of
the effort and determination that putting on such an event requires and James delivered in every
imaginable way. From consistently keeping sponsors involved, to staying on budget, to promoting, James
was fantastic. I believe very strongly in the power of film and especially in the talent and potential of
Indiana in the film world. The importance of events like the Carmel Film Forum cannot be understated.
The reception from those in attendance in 2017 strongly confirmed what I already knew: there is a
tremendous hunger for events such as these and James Moriarty is an excellent ambassador for our
great city.
Sincerely,
Chris Overpeck
Indy Film Fest — Board President
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EXHIBIT "A"
pIGAS(tS
16, PICTURES
To the folks who make these decisions,
My name is John Armstrong and I am COO of Pigasus Pictures, LLC. We are
the production company behind the feature films The Good Catholic and Ms White
Light. Our film company is Indiana -focused, with a central mission to create jobs,
retain talent, engage communities, and inspire the next generation of filmmakers in
Indiana in an effort to revitalize the film industry in our home state.
In launching this mission, we have found a handful of key people in the state
of Indiana who share the same vision. These like-minded individuals understand
that starting a movement begins in your own backyard, in service of one's own
community, rather than striving for personal recognition through shameless self -
promotion. One of these champions lives in Carmel and his name is James Moriarty.
In starting the Carmel Filmmaking Forum, James is working to create a
unique opportunity for Carmel. His 2017 forum was a huge success, which is quite a
feat for an inaugural event. In the 2nd year, James has asked us at Pigasus to
participate and we are thrilled to do so. Through our conversations and in the proof
of concept from the 2017 event, James has proven himself as more than just a
visionary, but a resourceful person with the drive to really get things done.
For these reasons, I strongly encourage you to continue to support the
Carmel Filmmaking Forum for years to come.
Thank you for your time and consideration!
Best,
John Robert Armstrong
COO, Pigasus Pictures LLC.
EXHIBIT "A"
To Whom It May Concern:
My name is Marissa Vonn and I am a local Writer, Director, and Producer. I am
currently producing my third season of HGTV's "Good Bones" and leading post
production on my short film "Little Texas". I had the privilege of being part of the
2017 Carmel Film Forum as a volunteer, youth screenwriting mentor, and panel
speaker.
Since relocating to Indianapolis two years ago, I have been searching for an event
like the Carmel Film Forum. The event is a great opportunity for filmmakers to learn,
network, and gain insight into their chosen field. James Moriarty has created a
welcoming environment for filmmakers of all ages and skill levels to coalesce and
learn from one another. This is an essential element in growing the Indianapolis and
Carmel film community and one that should not be overlooked.
I fully support a 2018 Carmel Film Forum focusing more on what is arguably the
most important part of filmmaking; the script. 2018's workshop will be even more
accessible than 2017's and I believe the attendance and involvement will double
with the effort James has already put into creating an appealing event.
Please consider the 2018 Carmel Film Forum and James Moriarty when allotting
your next grants. The Indiana film community will thank you.
All the best,
q�
Marissa Vonn I Director
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To Whom It May Concern:
My name is Glenn Pratt and I am a filmmaker and freelancer in Indianapolis. I had the pleasure of
working with James Moriarty and providing video services during the 2017 Carmel Film Forum.
The Carmel Film Forum was an impressive accomplishment in bringing together the film community in
Indiana and also introducing people outside of the industry to film in Indiana. Everything about the event
exceeded expectations. The effort exhibited by James in making this event a successful reality illustrates
his passion and commitment to educating and highlighting film for the Indiana community and industry. It
was a significant event that I hope continues for years.
Sincerely,
Glenn Pratt
Filmmaker and Freelancer
0
2018 CARMEL ARTS GRANT PROPOSAL
2018 CARMEL FILM FORM AND
SCREENWRITING WORKSHOP
Contact Information
Project Manager
James Moriarty
Producer/Director
Moriarty Media
(317) 581-9126
james@moriartymedia.com
www.moriartymdedia.com
Non-profit 501(c)(3) Fiscal Agent
Craig Mince
Executive Director
(317) 730-7267
craig.mince@indyfilmfest.org
and
Chris Overpeck
Board President
chris.overpeck@indyfilmfest.org
(812) 236-9260
The Bigger Picture Film Group
Indy Film Fest
www.indyfilmfest.org
Submitted
December 1, 2017