HomeMy WebLinkAbout01-17-18-18/Arts Grant/The Indiana Wind SymphonyRESOLUTION NO. BPW 01-17-18-18
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING ARTS GRANT
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana ("City"), is authorized to
enter into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City's mayor may enter into contracts on behalf of the
City; and
WHEREAS, pursuant to his authority under Indiana law, the City's mayor, the Honorable James C.
Brainard, has caused to be signed the Arts Grant attached hereto as Exhibit A (the "Contract"); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City's Board of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk -Treasurer's Office, and made available to the public for
review.
follows:
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt of the Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk -Treasurer and thereafter made available to
the public for review.
SO RESOLVED this day of u�rf , 2018.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
&��— P(fAreA�—
James Brainard, Presiding Officer
Date:
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2018 Arts Grant Application Request
December 1, 2017
ARTS GRANT PROGRAM
AGREEMENT
This Grant Agreement (herein referred to as "Agreement") entered into by and between the City
of Carmel (the "City") and The Indiana Wind Symphony (the
"Grantee"), is executed pursuant to the terms and conditions set forth herein. In consideration of
those mutual undertakings and covenants, the parties agree as follows:
1. That on behalf of Grantee, a not-for-profit corporation, I, Susan Ullom Hungerford,
an authorized representative of Grantee, have applied for a City of Carmel ("Grantor")
Arts Grant, said application attached hereto and made a part hereof as Exhibit "A."
2 Grant Agreement. The City, after review and recommendation by the Mayor and by
the City Council, agrees to grant $ 3 9 , 0 0 0.0 0 to the Grantee for
the eligible costs of the project (the "Project") or services as described in Exhibits "A"
and "B" of this Agreement. The funds shall be used exclusively in accordance with the
provisions contained in this Agreement.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement, which are incorporated by reference.
4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a not-
for-profit entity with a determination letter from the Internal Revenue Service declaring
that it is exempt from Federal income tax.
5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
2018 Arts Grant Application Request
December 1, 2017
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
1. An application and description of the proposed use of the grant funds (EXHIBIT
A);
2. A budget for the calendar or fiscal year for which the grant is requested (EXHIBIT
B);
3. Certified copies of incorporation as a not-for-profit corporation under state law
(EXHIBIT C);
4. A not-for-profit application or determination letter from the U.S. Internal Revenue
Service identifying that it is a not-for-profit corporation that is exempt from Federal
income tax (EXHIBIT D);
5. Any audits, reviews or compilations available describing the financial condition of
the Grantee, including most recent available IRS Form 990, and the attached
Affidavit (EXHIBIT E);
6. A list of the Grantee's board of directors and officers listed (EXHIBIT F);
7. A Year End Report from the previous year IF Grantee received an Arts Grant from
the City of Carmel in the previous calendar year, pursuant to paragraph 8 herein
(EXHIBIT G).
C. Any other grant conditions that City requires to be met by Grantee, specifically:
6. Grantor's right to request audit or review. Grantee shall submit to an audit or review
by an independent Certified Public Accountant of funds at the City's request, and shall
make all books, accounting records and other documents available at all reasonable
times during the term of this Grant Agreement, and for a period of three
(3) years after final payment of funds under this Agreement, for the purpose of an
audit by the City of Carmel, the State of Indiana, or their designees.
7. Quarterly financial statements. Grantee agrees to provide the City of Carmel
quarterly financial statements within 45 days after each quarter -end for Grant awards
in excess of sixty thousand dollars ($60,000).
2018 Arts Grant Application Request
December 1, 2017
8 Year-end review. Grantee agrees to provide the City of Carmel a year-end report
("Year End Report") for each year, describing how the grant was used and the impact
of the dollars received. This Grant award may not exceed one third (1/3) of Grantee's
combined contributed income, revenue of sales, and/or ticket revenue from the previous
year. If the Grant amount is in excess of sixty thousand dollars ($60,000.00), the
Grantee agrees to provide, at Grantee's cost, a review or audit of the grantee. Said
review or audit shall be performed by a Certified Public Accountant ("CPA") who is
neither an employee of Grantee nor a member of the Grantee's Board of Directors, to
be provided to the City of Carmel by March 31 of the following year.
9 Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Carmel will supply, upon
request, Grantee with the graphics/logos necessary for compliance.
10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the State that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
11. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. If it is determined by the City
that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/or criminal liability under Indiana or Federal law.
12- Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/she/it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is
participating in the E -Verify program as defined in IC 22-5-1.7. The Grantee agrees to
provide documentation to the City that he/she/it has enrolled and is participating in the
E -Verify program.
The City may terminate for default if the Grantee fails to cure a breach of this provision
no later than thirty (30) days after being notified by the State.
13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with and
governed by the laws of the State of Indiana, except for its conflict of laws provisions.
The parties agree that, in the event a lawsuit is filed hereunder, they waive their right
to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only, and agree that such court is the appropriate venue for and has jurisdiction
over same.
2018 Arts Grant Application Request
December 1, 2017
14. Relationship of Parties. The relationship of the parties hereto shall be as provided for
in this Agreement, and neither Grantee nor any of its compensated officers, employees,
contractors, subcontractors and/or agents are employees of City. The Grant amount set
forth herein shall be the full and maximum compensation and monies required of City
to be paid to Grantee under or pursuant to his Agreement.
15. Severability. If any term of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same, and
the remaining provision of this Agreement shall remain in full force and effect.
16. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term or
condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement, the
term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows:
Date: 12/1/17
ATTEST:
Date:
S Board President
CITY OF CARMEL ("Grantor")
By:
James Brainard, Mayor
Date:
If you have any question concerning the City of Carmel's 2017 Arts Grant Program, grant writing, guidelines or application materials, contact:
Sharon Kibbe, City of Carmel, One Civic Square, Carmel, IN 46032, Phone: 317-571-2483, skibbe@carmel.in.gov.
P.O. Box 78592, Indianapolis, IN 46268 4
www.IndianaWindSyLnphony.org
Exhibit "A"
An application and description of the
proposed use of the grant funds
2018 Arts Grant Application Request December 1, 2017
Exhibit "A"
An Application and Description of the Proposed Use of the Grant Funds
APPLICANT:
Name of organization: The Indiana Wind Symphony
Address: P.O. Box 78592, Indianapolis, IN 46268
Telephone: 317 441-6121 Fax:
Contact Person: , Susan Ullom Hungerford/ IWS Board President
Email: susan@intoknow.com
APPLICATION AMOUNT: $ 39,000.00
Not to exceed 1/3 of previous year revenue/income
DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS:
The Indiana Wind Symphony (IWS) has officially begun its 201h season under the musical direction of Dr.
Charles Conrad. Although we are firmly rooted in the classic community band tradition, we build upon this
heritage through innovation found in more contemporary wind ensembles—which uniquely positions us to
premier acclaimed new works for wind symphony. This means that residents of Carmel can enjoy not only
live performances of their favorite classics, but also works never before heard anywhere in the world. Our
membership consists of trained symphony musicians who volunteer their time and talent to make this
musical experience possible, and help us fulfill our mission "to present artistic performances of significant
music for band and wind ensemble to the Central Indiana community."
As one of proud and few resident ensembles of the Palladium at the Center for the Performing Arts in
Carmel, we are deeply invested in the promotion and success of the City of Carmel. As a result, we
perform not just our regular season concerts at the Palladium, but also a number of other performances
throughout the city, including at the Carmel Gazebo, area gatherings and festivals (including events like
the Carmel 100th Roundabout opening), and this year's Christkindlmarkt. During these performances, we
not only delight thousands of area residents, but we also inspire numerous young people developing their
own musical talents through initiatives like our side-by-side concerts.
We are requesting $39,000 to provide funding for the following mission -critical initiatives that have made
the IWS an asset both to the Performing Arts Center and the greater City of Carmel:
• Artistic and General Management
Over the last twenty years, the IWS has established a nationwide reputation for the extraordinary quality of
our performances, which has required significant time, general management, and capital investments. In
the last decade alone, the ensemble has graduated from playing in high school auditoriums to performing
in the Midwest's premier musical venue as a resident ensemble. This has occurred with an entirely
volunteer board and music director overseeing all operations of the organization.
P.O. Box 78592, Indianapolis, IN 46268 6
www.IndianaWindSymphony.org
2018 Arts Grant Application Request
December 1, 2017
In 2017, a Marketing Coordinator was hired to coordinate all marketing and outreach efforts for the
organization, including growing ticket sales and enhancing our community outreach initiatives. With a
portion of the funds requested here, the IWS will be able to expend greater intellectual capital on
implementing our strategic vision to increase corporate and individual donations, develop a robust
strategic marketing and public relations plan that will grow concert attendance, and continue to provide
unparalleled musical opportunities for performers and listeners throughout our community.
• Marketing and Community Awareness
In the past year, the IWS has formed an extremely active marketing committee to oversee all outreach
efforts for the ensemble. These efforts include increasing IWS brand awareness throughout the community
through print and radio advertising, social media, community engagements, and special events. For
example, on October 28, 2017, the IWS succeeded in its first annual Gala Fundraiser. This event not only
grossed $29,000, but it also drastically increased our awareness among and engagement with corporate
and individual donors throughout central Indiana.
Additionally, the IWS will be taking a tour in the summer of 2018, performing in several European
countries. This also provides an example of the IWS serving as a cultural ambassador on behalf of
Carmel, IN.
A portion of the funds requested here would allow us to continue to expand similar marketing and outreach
efforts that greatly expand community awareness and participation.
• Guest Artists
The Indiana Wind Symphony has been honored to work with world-renowned guest artists from across the
globe, and we would direct a portion of the funding requested here to continue to bring top musicians to
the Palladium to perform with the IWS. Our special guest artists for this season include Soprano,
Jessamyn Anderson (December 3, 2017), Pianist and Jazz Artist, Kelleen Strutz (April 8, 2018), and
Trumpet Virtuoso, Allen Vizzutti (May 25, 2018).
Date: December 1. 2017
(Additional pages may be added to Exhibit "A")
P.O. Box 78592, Indianapolis, IN 46268
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