HomeMy WebLinkAbout01-17-18-28/Arts Grant/Museum of Miniature HousesRESOLUTION NO. BPW 01-17-18-28
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING ARTS GRANT
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana ("City"), is authorized to
enter into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City's mayor may enter into contracts on behalf of the
City; and
WHEREAS, pursuant to his authority under Indiana law, the City's mayor, the Honorable James C.
Brainard, has caused to be signed the Arts Grant attached hereto as Exhibit A (the "Contract"); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City's Board of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk -Treasurer's Office, and made available to the public for
review.
follows:
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt of the Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk -Treasurer and thereafter made available to
the public for review.
SO RESOLVED this _ dayof 1,/ U 2018.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY: --6 ��, � / n
�`
James Brainard, Presiding Officer
Mary AP Burke,
Date:
Lori . W
Date:
Christine Pauley, Cjexk,-T rp3syrfer
Date:
SAE Bass\My Documents\BPW-Resolutions\2017*AnowWp Arts Grant VOCE docx1191201811:51 AM
ARTS GRANT PROGRAM
AGREEMENT
This Grant Agreement (herein referred to as "Agreement') entered into by and between the City
of Carmel (the "City") and ffl-U&earn ( I-oiod"ure— HouS45 (the
"Grantee"), is executed pursuant to the terms and conditions set forth herein. In consideration of
those mutual undertakings and covenants, the parties agree as follows:
1. That on behalf of Grantee, a not-for-profit corporation, I, Eat -
That WckqyT.��x��nPa ,
an authorized representative of Grantee, have applied for a City of Carmel
("Grantor") Arts Grant, said application attached hereto and made a part hereof as
Exhibit "A."
2. Grant Agreement. The City, after review and recommendation by the Mayor and by
the City Council, agrees to grant $ 7 , 0 0 0.0 0 to the Grantee for
the eligible costs of the project (the "Project') or services as described in Exhibits
"A" and "B" of this Agreement. The funds shall be used exclusively in accordance
with the provisions contained in this Agreement.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement, which are incorporated by reference.
4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a
not-for-profit entity with a determination letter from the Internal Revenue Service
declaring that it is exempt from Federal income tax.
5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
An application and description of the proposed use of the grant funds (EXHIBIT
A);
2. A budget for the calendar or fiscal year for which the grant is requested
(EXHIBIT B);
3. Certified copies of incorporation as a not-for-profit corporation under state law
(EXHIBIT C);
4. A not-for-profit application or determination letter from the U.S. Internal Revenue
Service identifying that it is a not-for-profit corporation that is exempt from
Federal income tax (EXHIBIT D);
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee, including most recent available IRS Form 990, and the attached
Affidavit (EXHIBIT E);
6. A list of the Grantee's board of directors and officers listed (EXHIBIT F);
7. A Year End Report from the previous year IF Grantee received an Arts Grant
from the City of Carmel in the previous calendar year, pursuant to paragraph 8
herein (EXHIBIT G).
C. Any other grant conditions that City requires to be met by Grantee, specifically:
6. Grantor's right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds at the City's request,
and shall make all books, accounting records and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
(3) years after final payment of funds under this Agreement, for the purpose of an
audit by the City of Carmel, the State of Indiana, or their designees.
7. Quarterly financial statements. Grantee agrees to provide the City of Carmel
quarterly financial statements within 45 days after each quarter -end for Grant awards
in excess of sixty thousand dollars ($60,000).
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8. Year-end review. Grantee agrees to provide the City of Carmel a year-end report
("Year End Report") for each year, describing how the grant was used and the impact
of the dollars received. This Grant award may not exceed one third (1/3) of Grantee's
combined contributed income, revenue of sales, and/or ticket revenue from the
previous year. If the Grant amount is in excess of sixty thousand dollars
($60,000.00), the Grantee agrees to provide, at Grantee's cost, a review or audit of the
grantee. Said review or audit shall be performed by a Certified Public Accountant
("CPA") who is neither an employee of Grantee nor a member of the Grantee's Board
of Directors, to be provided to the City of Carmel by March 31 of the following year.
9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Carmel will supply, upon
request, Grantee with the graphics/logos necessary for compliance.
10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the State that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
11. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. If it is determined by the
City that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/or criminal liability under Indiana or Federal law.
12. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/she/it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is
participating in the E -Verify program as defined in IC 22-5-1.7. The Grantee agrees
to provide documentation to the City that he/she/it has enrolled and is participating in
the E -Verify program.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty (30) days after being notified by the State.
13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County, Indiana only, and agree that such court is the appropriate venue
for and has jurisdiction over same.
3
14. Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its compensated officers,
employees, contractors, subcontractors and/or agents are employees of City. The
Grant amount set forth herein shall be the full and maximum compensation and
monies required of City to be paid to Grantee under or pursuant to his Agreement.
15. Severability. If any term of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
16. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows:
M%n%AAU kf S _(" rantee")
�d►1ec}�un5, -a-�-•
By: <—_ �—
Printed Name of Officer: Eft i1\- 0,4 ?if itle:
Date:
CITY O CARMEL ("Grantor")
A
By:A-31Z
James Brainard, Mayor
Date: ;0 Da, ,
AT EST:
Date: 1a— J3— o)n1-1
If you have any question concerning the City of Carmel's 2018 Arts Grant Program, grant writing, guidelines or application materials, contact:
Sharon Kibbe, City of Carmel, One Civic Square, Carmel, IN 46032, Phone: 317-571-2483, skibbencarmel.ingov.
4
Exhibit "A"
An application and description of the
proposed use of the grant funds
Exhibit "A"
Exhibit "A"
An Application and Description of the Proposed Use of the Grant Funds
APPLICANT:
Name of organization: Museum of Miniature Houses & Other Collections, Inc.
Address: 111 E. Main Street, Carmel, IN 46032
Telephone: 317-575-9466
Contact Person: Elaine Mancini, Executive Director
Email: mancinimmh@aol.com
APPLICATION AMOUNT: $14,200
DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS:
Collections Management
Collection maintenance and repair $ 600
Collections manager salary support $3,000
Collection display expenses $ 400
Marketing
Advertising in local (i.e. Current) and regional media $2,000
Support for Executive Director $3,500
Events
Celebrations of Creativity and Craftsmanship implementation $1,200
Workshop materials for public $ 500
Operations
Building maintenance and janitorial (ramp, parking lot) $1,000
Electrical (display light, room lights, safety lights) $1,000
Telephone and computer $1,000
Total Requested / ____.. _.._ ., $14,200
l !"
BY:
Printed Name of Officer: Wayne Renner
Title: Treasurer
Date: December 1, 2017
Co -Founders
Suzannne L. Moffett
Suzanne H.Landshof
Nancy E. Lesh
Mr. James Brainard, Mayor
City of Carmel
One Civic Square
Carmel, IN 46032
Dear Mayor Brainard,
THE
MUSEUMOF
MINIATURE
HOUSES
AND OTHER
III II'
COLLECTIONS INC.
111 East Main Street
Carmel, Indiana 46032
317.575.9466
museu mofm iniatures.org
December 1, 2017
The Museum of Miniature Houses & Other Collections is grateful to be considered for a grant
from the Carmel Arts Fund. This year we are asking for $14,200 to support particular costs
of Collections Management, Marketing, Events and Operations.
As you know, the museum houses seven rooms of exhibits that display unique and hand-
crafted exhibits including furnished miniature houses and single room scenes, plus countless
individual pieces of furniture, needlework, and original paintings. As a whole, the collection
shows the relationship of scale miniature reproductions to history, architecture, fine arts,
and the decorative arts. The museum celebrates its 251h anniversary in 2018. In that time we
have welcomed more than 94,000 visitors, 84% of whom comprise adults.
We now mount at least six exhibits per year. In 2018 we will host for the fourth time Carmel
High School's Minumentals winners. This is a contest for CHS art students to create
artworks no larger than 1" by 1" by 1" illustrating a particular theme. The museum exhibits
the winning pieces for one month and hosts an opening evening reception for the public, CHS
students, their families and friends, and their teachers.
Other recent exhibits included a Hinamatsuri Festival altar that celebrates Japanese Girls'
Day, Depression glass, and Hoosiers Making Miniatures that celebrated professional Indiana
miniature artisans working in silver, pottery, wood, glass and other materials. In
conjunction with one of our exhibits last year, the museum offered free of charge talks by
professors of architecture from Ball State University, IUPUI, and University of Notre Dame.
For several years, we have been invited to participate in the Hamilton County Artists'
Association's year-end exhibit of miniature art.
Our enhanced programming and increase in number of exhibits, our vibrant marketing
campaign and our active visitor relations program, have all contributed to a significant rise
in paid attendance over the past two years, which is the single most important criterion for
our measurement of success. In 2015 we saw a 30% increase over the previous year and in
2016 we saw an 18% increase over the previous year. Our web site has seen more than
107,000 visits. We also have a Pinterest, Facebook and Instagram presence.
The museum maintains excellent relations with businesses, city government, educational
entities, and other non -profits in the area to ascertain what best the museum can offer that
will interest the community, an important consideration because we have been an integral
cultural asset to the area for more than 24 years. More than 45% of our visitors are within
the immediate or nearby communities, with one-fifth coming from Carmel and another 25%
coming from the surrounding towns such as Indianapolis, Noblesville, and Westfield.
We also actively reach out to more than 100 senior residences and social groups that are
within easy driving distance of the museum. Before, the museum staff would wait to field
incoming inquiries about group tours but now we actively pursue them and, as a result,
group tours have quintupled in number.
We provide ongoing arts events: our Celebrations of Creativity and Craftsmanship series
(every other week) and our workshops (2-3 times a year) and a third activity called Breyer
Fun Day (took place three times in 2017). All three of these are open to the public and to
persons with disabilities, as our museum is handicapped accessible. While anyone is invited
to attend our free Celebration events, we tailor our workshops to levels of expertise
(beginner, intermediate, experienced) in order to serve our participants in the best manner.
Workshops included beginners making tiny books, intermediate level persons making a
bowl of fine silver, and advanced level artisans learning to install electrical systems. During
school holidays, we offer "create your own art" workshops where people of all ages and all
levels of expertise are provided with materials to paint, draw, or construct original artwork.
At the beginning of 2015, we instituted Celebrations of Creativity and Craftsmanship series
to highlight both the imagination and the detailed work in the museum's collection. These
programs occur on a bi-weekly basis and are free to the public. We have had musicians:
singer/songwriters, violists, keyboardists, dulcimer players, guitarists and a cappella
singers; literary artists: novelists, short story writers, and poets; and fine artists: painters,
sculptors, glass workers, and textile artists. Painters who have presented their work at the
museum have included members of the Hoosier Salon and the Hamilton County Artists
Association. Rosaleen Crowley, a Carmel resident who recently published her first book of
paintings and poems, presented her work at the museum during one of these sessions 24
months ago. Through the series, the museum gave her the first opportunity to present her
work to an audience. With Breyer Fun Day, visitors do their own painting with materials
provided by the museum, learn what colors and tones exist in real life, and how to reproduce
them in paint.
Sincerely,
Elaine C. Mancini
Executive Director