The URL can be used to link to this page

Home My WebLink AboutBPW 12-20-17Board of Public Works and Safety Meeting MINUTES Wednesday, December 20, 2017 — 10:00 a.m. Meeting Room B Monon Community Center East Building 1235 Central Park Drive East Carmel, IN MEETING CALLED To ORDER Board Member Burke called the meeting to order at 10: 07 a. m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn Mayor James Brainard was not present. MINUTES Minutes for the December 6, 2017, Regular Meeting were approved 2-0 BID/QUOTE OPENINGS AND AWARDS Bid Opening for Lowes Way Sewer Lining Contract 95; Board Member Burke opened the quotes and read them aloud: Contractor Bid Inland Waters Pollution Control, Inc. $191;843.33 Layne Inliner, LLC $195,850.00 Benchmark Construction Co $221,350.00 Miller Pipeline $241,185.00 SAK Construction $262,000.00 Bid Opening for US 31 Crossing Water Transmission Main Contract 66G; Board Member Burke opened the quotes and read them aloud: Contractor Bid Gradex $992,375.50 Atlas Excavating, Inc. $1,075,685.00 Eagle Valley Construction $1,084,486.00 TSW $1,150,06660 Quote Opening for 2018 Flower Maintenance.; Board Member Burke opened the quotes and read them aloud: Contractor Bid Engledow $96,193.00 Hittles $142,729.79 Quote Opening for 2018 Annual Flowers.; Board Member Burke opened the quotes and read them aloud: Contractor Bid Engledow $105,07600 Hittles $131,435.71 Greentouch $110,515.00 Salsbery Brothers $125,642.26 Quote Opening for Trip Hazard- Village of West Clay.; Board Member Burke opened the quotes and read them aloud: Contractor Bid Precision Concrete Cutting $43,301.40 Quote Opening for Trip Hazard- Various Locations.; Board Member Burke opened the quotes and read them aloud: Contractor Bid Precision Concrete Cutting $15,463.50 PERFORMANCE RELEASE APPROVAL REOIIESTS Resolution BPW-12-20-17-05; The Hamlet at Jackson's Grant; Section 1 Water Main; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BP W-12-20-1 7-01; Lakeside Apartments Carmel; Erosion Control ; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BP W-12-20-1 7-02; Overbrook Farms Section 1; Sidewalks Exterior & 141 S` Street Asphalt Path; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-12-20-17-03; Carmel Corporate Center; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. CONTRACTS Request for Purchase of Goods and Services; Wilkinson Brother, Inc.; ($26,700. 00); Additional Services for Design and City Promotion; Additional Services Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Chetmart Company; ($26,455.07); 2017 Carmel Christmas Ornaments; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Studio MArchietecture and Planning, LLC; ($15, 000.00); Other Contracted Services for Proposal for Architectural Design Services; Additional Services Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Requestfor Purchase of Goods and Services; HWC Engineering, Inc; ($371,200.00); Carmel Drive and AAA Way Intersection and Regional Drainage — Design; Additional Services Agreement #6,- Board 6;Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Williams Creek Consulting; ($329,800. 00); Regional Detention and Kawachinagano Japanese Garden Expansion — Final Design; Additional Services Agreement #3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley; ($114,799.22); 126th & Gray Road RAB,- Change AB,Change Order #12; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley; ($12,820.50); 126`h & Gray Road RAB; Change Order #13; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; White Construction; ($20, 000.00); Rangeline Road & Carmel Drive RAB; Change Order #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; White Construction; ($13,888.89); Rangeline Road & City Center RAB, Change Order #3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Gazebo; Wedding; June 23, 2018, 12: 00 p. m. — 7: 00 p. m. (6/22/18 4: 00 p. m. — 6: 00 p. m. Rehearsal); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. t .I Resolution BPW-12-20-17-04; Request Approving Transfer and Presentation of Pistol and Badge; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Drainage Easement; Gary Brandt — 212 Walter Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Drainage Easement; Scott McClain — 220 Walter Court; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Right of Entry; 96`h and Hazel Dell RAB Project; Project #16 -ENG -35 — Parcel 10; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Performance Bond Amount Reduction; Overbrook Farms Section 1; Bond from $99,719. 00 to $9,9 71.90; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Stormwater Technical Standards Variance; Lucas Residence —1201 W H6`h Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Stormwater Technical Standards Variance; KAR Auction Headquarters - 11299 N. Illinois St.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Commercial Curb Cuts/Temp Construction Entrance; KAR Headquarters/11299 North Illinois Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restrictions/Open Pavement Cut; Various Locations — Spring Mill roaddTemple Drive/Pennsylvania; Hamilton Crossing Blvd/116`4 Street/Illinois Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 1471 Morningcrest Court; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 9645 Greentree Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request Variance; 1471 Morningcrest Court; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; 9645 Greentree Drive; Board Member. Burke moved to approve. Board Member Watson seconded. Request approved 2-0. HEARINGS Unsafe Building Hearing; Residential Structure Located at 10421 Hillsdale Dr., Carmel, 17V 46032; Brent and Regina Rice; Item remains TABLED ADD-ON Board Member Burke moved to add-on item for Purchase of Goods and Services; Saris Cycling Group, Inc.; $13,250.00; Equipment Lease; Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Board Member Burke moved to add-on item for Purchase of Goods and Services; Indiana University Health; Third Amendment to the Master Services Agreement for Designated Health Care Services; Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Board Member Burke moved to add-on item for Purchase of Goods and Services; Hamilton County; Interlocal Agreement; E-911 and Emergency Dispatch Services; Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Board Member Burke moved to add-on item for Purchase of Goods and Services; Hamilton County; Interlocal Agreement; Operation of a Public Safety Communications Tower Wihin Carmel; Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Board Member Burke moved to add-on item for Request for Consent to Encroach; Karmel Property LLC (Kar Auction Services); Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Board Member Burke adjourned the Approved 1 4' Z'- Mayor ames Brainard