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Home My WebLink AboutBPW 12-6-17Board of Public Works and Safety Meeting MINUTES Wednesday, December 6, 2017 —10:00 a.m. Meeting Room B Monon Community Center East Building 1235 Central Park Drive East Carmel, IN MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10: 00 a. m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn Mayor James Brainard was not present. BID/QUOTE OPENINGS AND AWARDS Bid Award for Shelborne Road Multi -Use Path Construction —106`h Street to 11 6h Street; Jeremy Kashman, City Engineer, presented that Rieth-Riley Construction Co, Inc. the lowest and most responsive bidder. Board Member Burke moved to award the bid to Rieth-Riley Construction Co, Inc. in the amount of $563,174.84. Board Member Watson seconded. Motion approved 2-0. Quote Opening for 2018 Hanging Baskets; Board Member Burke opened the quotes and read them aloud: Contractor Bid Perennials Plus $28,214.00 Hoods Gardens $22,560.50 PERFORMANCE RELEASE APPROVAL REQUESTS Resolution BPW-12-06-17-01; Preserve at Bear Creek Sections I & 2; Sidewalks/Ramps Sec. 1— Sidewalks/Ramps Sec. 2 — Streets/Curbs & PathlSignage Sec. 2 ; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-12-06-17-02; Tallyn's Ridge Subdivision; Temporary Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-12-06-17-03; Woodland Terrace of Carmel Senior Apartments; Right of Way; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-12-06-17-04; Hadley Grove Subdivision; Monuments/Interior Sidewalks; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-12-06-17-08; Bellewood Subdivision; Builder Sidewalks; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BP W-12-06-1 7-09; Woods at Shelborne Section 1; Signage Section 1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-12-06-17-12; Blackwell Park Subdivision; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. CONTRACTS Request for Purchase of Goods and Services; Indiana Department of Transportation; Project Coordination Contract — Road Construction (3R/4R Standards) for Guilford Road from City Center to Main Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; True Communications, LLC; ($10,492. 00); Design Services for Ads and Logos for New City Amenities; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Automotive Recovery Services, Inc d/b/a Insurance Auto Auctions; Charity Auction Service Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Deborah Wineberg; Sanitary Sewer Easement Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; KSM Consulting, LLC; ($35, 000.00); Network and Server Assessment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Swagit Productions, LLC; ($15,910. 00); Managed Service for Video Streaming; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Hamilton County Highway Department; ($259,400. 00); Lowe's Way Phase 1— Lining of the City of Carmel Sanitary Sewer for Protection from Bridge Pile; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley Construction Co, Inc; ($563,174.84); Shelborne Road Multi -Use Path from 106`h Street to 116th Street - Construction; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Fredericks, Inc; ($31,406 00); Stairwell Enclosure — Canopy — Station 44/EOC, Additional Services Amendment #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Fredericks, Inc; ($48,265. 00); Remove and Replace Roof— Install EPDM Product — Station 41; Additional Services Amendment 43; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Midtown East Block 3 Office LLC; ($8,500. 00) Water Reimbursement Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BP W-1 2-06-17-05; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Heart and Reach Carmel.; Mobile Stage Use and Indemnification Agreement — Bolt for the Heart 5K Run; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-12-06-17-06; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Henry Mastetsky; ($11,779.34 Per Month) Agreement for Consulting Services — Executive Director of the Carmel Redevelopment Commission; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-12-06-17-07; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Fredericks, Inc; ($57, 000.00) Carmel Chriskindlmarkt Underground Conduit Work; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Fredericks, Inc; ($13,200. 00); 30 x 30 Concrete Pad with 20 Mil Barrier and PVC Welded Liner; Additional Services Amendment #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Fredericks, Inc; ($64,325. 00); Dorm Buildout Station 43; Additional Services Amendment #4; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; CrossRoad Engineers, PC; ($45, 000.00); 2016 On - Call Plan Review; Additional Services Amendment #23B, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-12-06-17-10, A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; RATIO Architects, Inc; ($726,250. 00) Brookshire Golf Club Replacement Facility; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-12-06-17-11; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Lauth Management, LLC; Property Management and Leasing Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Public Safety Medical, Inc; ($66,835.72); Officer Physicals; Additional Services Amendment; Board Member'Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Indiana Department of Transportation; ($670, 000.00 in State Funds); Local Roads and Bridges Matching Grant Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; CHA Consulting, Inc; ($57,900. 00); 96`4 Street Corridor Additional Design; Additional Services Amendment 46; Jeremy Kashman, City Engineer Request for Purchase of Goods and Services; Bone Dry Roofing, Inc; ($285,575,52); Hail Damage to Administration Building; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-12-06-17-13; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Carmel Chriskindlmarkt, Inc; ($24,127.00) 2,300 Carmel Christmas Ornaments; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Smock Fansler; ($103,800. 00); Hazel Dell & Keystone RAB Landscape Design; Change Order #1; JBoard Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; White Construction; ($88,149.81); City Center & West Carmel Drive RAB; Change Order #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Smock Fansler; ($4,562.50); Guilford Road & City Center RAB; Change Order #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Smock Fansler; ($4,562-50); Guilford Road & Carmel Drive RAB; Change Order #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Millennium Contractors; ($61,163.54); Multi -Use Path along Ditch Road; Change Order #3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley; ($7, 000.00); Pennsylvania & City Center RAB; Change Order #3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Smock Fansler; ($85,345. 00); RAB Landscape Improvements 96th to 106th; Change Order #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley; ($51,521.68); Veterans Way Construction Project; Change Order #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley; ($52,244.51); Rangeline Road & 4'h Street Construction; Change Order #3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use/Close City Streets; Lucky Clover 4 -Miller; March 17, 2018; 7:30 a. m. —12:30 p.m..; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER Request for Grant of Perpetual Storm Water Quality Management Easement; Sohum Hotels Carmel, LLC; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Stormwater Technical Standards Variances (501.01 & 302.03); Hyatt Place Hotel; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Dedication & Deed of Public Right of Way; Sohum Hotels Carmel, LLC; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Temporary Construction Entrance; Lakespur Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restriction/Sidewalk Closure/Open Pavement Cut; 55 4rh Ave. S.E. (East Main Street); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 1337 Edinburgh Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; 1337 Edinburgh Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. HEARINGS Unsafe Building Hearing; Residential Structure Located at 10421 Hillsdale Dr., Carmel, IN 46032; Brent and Regina Rice; Item remains TABLED BPW-11-15-17-01; Request for Third Party Transfer of Property; 3348 Foster Ridge; Jeremy Kashman, City Engineer; Item remains TABLED ADD-ON Board Member Burke moved to add Request for Interlocal Agreement; Hamilton County; 96`h Street and Keystone Roundabout Construction Project.; Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Board Member Burke moved to add Request for Temporarily Suspending Employer and Employee Health Insurance Premiums; Resolution BP 12-06-17-14; Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Board Member Burke moved to add-on item for Purchase of Goods and Services; Rieth-Riley Construction Co.; $67,784.18; CO #11; 136th Street and Gray Road and 126th St and Gray Rd RAB; Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Board Member Burke adjourned the meeting at 10:16 a.m. Chnstine S. Paule — Clerk -Treasure Approved Z" 16or James Brainard ATTEST: _ A Jwx, Christine S. Paul - Clerk-Treasu er 1 1