HomeMy WebLinkAboutBPW 11-15-17Board of Public Works and Safety Meeting
Minutes
Wednesday, November 15, 2017 — 10:00 a.m.
Meeting Room B Monon Community Center
East Building
1235 Central Park Drive East Carmel, IN
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10:03 a.m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine Pauley, and Deputy
Clerk Jacob Quinn
Mayor James Brainard was not present.
MINUTES
Minutes for the November I st, 2017, Regular Meeting were approved 2-0
BID/QUOTE OPENINGS AND AWARDS
Bid Award for Small Structure Replacement of Culvert 36 (116`h Street over Clay Creek) and Bridge
Rehabilitation of Hamilton County Bridge 36 (116`h Street over Williams Creek) Project No. 16 -SW -
08(03); Jeremy Kashman, City Engineer, presented that HIS Constructors, Inc. was the lowest and
most responsive bidder. Board Member Burke moved to award the bid to HIS Constructors, Inc. in
the amount of $599,649.30. Board Member Watson seconded. Motion approved 2-0.
Bid Opening for Shelborne Road Multi -Use Path Construction —106th Street to 116`h Street; Board
Member Burke opened the quotes and read them aloud:
Contractor Bid
Rieth-Riley Construction
$563,174.84
Midwest Paving
$585,929.00
Globe Asphalt
$587,110.00
Crider & Crider
$597,67665
Calumet Civil Contractors
$606,000.00
Morphey Construction
$657,000.00
Millennium Contractors
$873,73600
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-11-15-17-02; Butler Maserati; Erosion Control; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-11-15-17-03; Sanctuary Amenity Area; Right of Way Improvements; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-11-15-17-04; Woodland Terrace of Carmel Senior Apartments; Erosion
Control/Water quality BMP's; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Clary Dietz, Inc.; ($25,300. 00); Towne Road and
Firestone Lane Intersection/Drainage Improvements — Design; Additional Services #11; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Morphey Construction, Inc.; ($65,500. 00); Soundwall
Access Door Relocation — Illinois Street and Mallard Court; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Bartlett Tree Experts.; ($1,300.00); Main Street Tree
Pit Planning (Provide up to 10 hours of Arboricultural Consulting); Additional Services #2; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Lauth Management, LLC; Property Management and
Leasing Agreement; Item Remains TABLED
Request for Purchase of Goods and Services; Reith -Riley; ($71,330.10); Gray Road 136Th & 126Th
RABs — Project #16 -ENG -54 & 16 -ENG -16; CO #10; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Reith -Riley; ($9,125.00); Roundabout Beautification
(Irrigation)— Project #16 -ENG -23, 16 -ENG -24, 16 -ENG -25; CO #1; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Reith -Riley; ($1,605,251.69); Project # 17 -ENG -01
Veteran's Way Construction; CO#1; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; HIS Constructors, Inc.; ($599,649.30); Small Structure
Replacement of Culvert 36 and Rehabilitation of Hamilton County Bridge 36; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use/Close Three Parking Spots on the NW Corner of Main Street and the Monon Trail (in
front of Bub's Burgers) and Three Parking Spots on the SE Corner of Main at Rangeline (including
the 15 min. parking space at Magdalena's/Agave's); Carmel Holiday Trolley; December 2, 9, 16, 23,
2017, 1: 00 pm -10: 00 pm; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
OTHER
BPW-11-15-17-01; Request for Third Party Transfer of Property; 3348 Foster Ridge; Board
Member Burke moved to approve. Item was TABLED.
Request for Vacation of Public Right of Way; Jumper Lane Stormwater Drainage Structure; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Performance Bond Reduction ($45,202. 00); Sanctuary Section 4B; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Curb Cut/ Vacation; I" St. NW & 2"d St. NW, Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 2201 E. 106`h Street; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 11590 N. Meridian Street; Installation of Three Ground Signs
Encroaching into Right of Way Sections of West 116`h Street and Illinois Street; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Variance; 2201 E. 106th Street; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Variance; West 116th Street and Illinois Street (11590 N. Meridian St.); Signage within
City's Right of Way; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
HF,ARiNGS
Unsafe Building Hearing; Residential Structure Located at 10421 Hillsdale Dr., Carmel, IN 46032;
Brent and Regina Rice; Item remains TABLED
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:06. a. m.
ristine S. P uley — Clerk -Te surer
Approved % 1
l
May James Brainard
ATTEST:
Christine S. Pauley - Clerk -Treasurer
1
1
1