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Home My WebLink AboutBPW 11-1-17Board of Public Works and Safety Meeting Minutes Wednesday, November 1, 2017 — 10:00 a.m. Meeting Room B Monon Community Center East Building 1235 Central Park Drive East Carmel, IN MEETING CALLED TO ORDER Mayor James Brainard called the meeting to order at 10:07 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine Pauley, and Deputy Clerk Jacob Quinn MINUTES Minutes from the October 18, 2017, Regular Meeting were approved 3-0 BID/QUOTE OPENINGS AND AWARDS Quote Opening for Snow Removal Arts & Design District; Mayor Brainard opened the quote and read it aloud: Company Vive Exterior Design Amount $50,600.00 Quote Opening for Snow Removal City Center; Mayor Brainard opened the quote and read it aloud: Company Engles Amount $44,000.00 Quote Opening for Snow Removal Palladium & Tarkington; Mayor Brainard opened the quote and read it aloud: Company Vive Exterior Design Amount $48,400.00 Quote Opening for 2017 4 Wheel Steer Multipurpose Utility Vehicles; Mayor Brainard opened the quote and read it aloud. Company Bobcat of Anderson Amount $105,669.46 Quote Opening for Sound Wall Access Door Relocation — Illinois Street & Mallard Court; Mayor Brainard opened the quote and read it aloud: Company Morphey Construction Amount $65,500.00 Bid Opening for Small Structure Replacement of Culvert 36 (116th Street over Clay Creek) and Bridge Rehabilitation of Hamilton County Bridge 36 (116th Street over Williams Creek) Project No. 16 -SW -08(03); Mayor Brainard opened the bids and read them aloud: Company Amount HIS Constructors $599,649.30 R.A. Myers Construction $658,307.37 Schutt-Lookabill Co $672,003.21 White Construction $792,000.00 CONTRACTS Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($496,658. 00); Range Line Road and Executive Drive Roundabout Including Range Line from Executive to City Center — Design; Additional Services #30; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($325,455. 00); Range Line Road from 116th Street to 4th Street SE — Design; Additional Services 431; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($165,630. 00); Carmel Program Management On -Site Utility Coordination — Various Projects; Additional Services 932; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; CrossRoad Engineers, P. C.; ($64,733.80); Guilford Road — City Center to Main Street - Supplemental; Additional Services #30; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Kronos Incorporated; ($10,414.56); Maintenance Contract Telestaff; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Weston -Michigan Realty LLC; Water Reimbursement Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3- 0. Request for Purchase of Goods and Services; Lauth Management, LLC; Property Management and Leasing Agreement; This item was TABLED. Request for Purchase of Goods and Services; Service First Cleaning; ($1,818.60); Weekly Cleaning X3 Administrative Side; Additional Services Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Integrity Fire Protection, LLC; ($1,190.00); Service Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3- 0. Request for Purchase of Goods and Services; Truegreen; ($25,560.90); Additional Areas Fertilization d Weed Control; Additional Services Agreement Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Smock Fansler; (No Increase); Hazel Dell & Keystone RAB Landscape Design — Project #16 -ENG -15; CO #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Smock Fansler; ($27,825. 00); Hazel Dell & Keystone RAB Landscape Design — Project #16 -ENG -15; CO #3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Smock Fansler; ($28,733.25); Hazel Dell & Keystone RAB Landscape Design — Project #16 -ENG -15; CO #4; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Smock Fansler; ($40,3 75. 00); Hazel Dell & Keystone RAB Landscape Design — Project #16 -ENG -15; CO 95; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Rieth-Riley Construction; (-$4,164.65); 9e Street and Hazel Dell RAB Project — Project #16 -ENG -35; CO #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Rieth-Riley Construction; ($131,442.32); 116`h and Towne Road RAB Project — Project #16 -ENG -53; CO #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 1 REQUEST TO USE CITY STREETS/PROPERTY Request to Use/Close City Streets; Holiday Home Tour; December 1, 2017, 2: 00 p.m. —11: 00 p.m..; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo; Birthday Party; November 11, 2017, 11: 00 a. m. — 5: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Waiver of BPW Resolution No. 04-28-17-01; Installation of Three Wireless Support Structures; Towne Road and Rhettsbury Street/Kendall Wood Drive and Shelborne Road/West 126`h Street and Tuscany Blvd; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Right of Way Vacation; Windemere Subdivision; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Various Lane Restrictions; 861 North Rangeline Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Closure/Pavement Cut/Sidewalk Closure; 531 Range Line Road — Discount Tire; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Replat; Block "A " Cottages of Carmel; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Final Plat; Woodside at West Clay; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Final Plat; Jackson's Grant on Williams Creek Section S; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 3312 E. 1361h Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 3312 E. 136`h Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. HEARINGS Unsafe Building Hearing; Residential Structure Located at 10421 Hillsdale Dr., Carmel, 17V 46032; Brent and Regina Rice; Item remains TABLED ADD-ON Board Member Burke moved to add Request to Use/Close City Streets; Parking for Garage Sale; November 4, 2017; 8: 00 a. m. — 4: 00 p. m..; Board Member Watson seconded. Motion approved 3-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:10 a. m. Kristine S Pauley — Cler reasurer Approved �*N cam[ Mayor James Brainard ATT T: AP r Christine S P uley - Clerk -T surer