HomeMy WebLinkAboutBPW 10-18-17Board of Public Works and Safety Meeting
Minutes
Wednesday, October 18, 2017 —10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10: 03 a.m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine Pauley, and Deputy Clerk
Jacob Quinn
Mayor James Brainard was not present.
MINUTES
Minutes for the October 4, 2017, Regular Meeting were approved 2-0
BID/QUOTE OPENINGS AND AWARDS
Bid Award for Rock Salt Bid; John Duffy, Director of the Department of Utilities presented that Cargill was
the lowest and most responsive bidder. Board Member Burke moved to award the bid to Cargill in the
amount of $101.50 a ton. Board Member Watson seconded. Motion approved 2-0.
Burke Motion to add-on quote openings for parts 1, 3 and 5 for Carmel City Hall Council Chambers. Watson
second. Motion approved 2-0.
Board Member Burke opened the quotes and read them aloud:
Company Amount
Rencon Services $38,050.00
Andrews Construction $55,380.00
JBM Contractors Corp $63,000.00
PERFORMANCE RELEASES
Resolution BPW-10-18-17-02; Westmont Section 2B; Asphalt Paving; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; HWC Engineering, Inc.; ($24,259. 00); 121 S` Street Stormwater
Improvements — Construction Inspection; Additional Services #5; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Clark Dietz, Inc.; ($35,700. 00); 126`h Street Multi -Use Path
from keystone Parkway to Hazel Dell Parkway - Design; Additional Services #1B,- Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; The Department of Public Utilities of the City of Indianapolis
d/b/a Citizens Water; ($142,8 75. 00); Utility Reimbursement Agreement to Relocate Water Main; 96`h Street
& Keystone Avenue; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Box Studio, LLC; ($115, 000.00); Stone Paper Scissors Art
Installation; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
Request for Purchase of Goods and Services; Shiel Sexton Company, Inc.; ($106, 000.00); Carmel City
Council Chambers Renovation; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Purchase of Goods and Services; Globe Asphalt; ($40,055.60); Mulit Use Trail Along Towne
Road — Project #16 -SW -18; CO #3; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Rieth-Riley Construction Co, Inc; ($640,929.94); Spring Mill
Road Reconstruction — Project #16 -ENG -52; CO #6; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Rieth-Riley Construction Co, Inc; (- $1,052.48); 136`4 Street
and Gray Road RAB — Project #16 -ENG -54; CO #9; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Resolution BPW-10-18-17-01; A Resolution of the City of Carmel Board of Public Works Acknowledging
Receipt of Contract; Duke Energy Indiana, LLC.; Phase 1 and III Transmission Relocation Agreement;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use/Close City Streets; Ponds West HOA Fall Festival; October 28, 2017; 3:30 p. m. — 8: 00 p. m..;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Gazebo; Koi Show; September 13 -16, 2018; 9: 00 a. m. — 6: 00 p. m..; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
OTHER
Request for Drainage Easement Agreement; City of Carmel and Raymond & Mary DeGrella; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restriction; 13909 Towne Road; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Lane Closure/Open Pavement Cuts/New Curb Cut/Curb Cut Vacation; 670 2"d Ave NE, Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Street Closure/Sidewalk Closure/Open Pavement Cuts; 751 & 7611" Ave NW, Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restrictions; 600 East 96`h Street Building Project; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Re plat; Lots 69 & 70 — The Reserve at Spring Mill Section 2; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 2378 Finchley Road; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 2379 Blisland Road; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Variance; 2378 Finchley Road; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Variance; 2379 Blisland Road; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
HEARINGS
Unsafe Building Hearing; Residential Structure Located at 10421 Hillsdale Dr., Carmel, 17V 46032; Brent
and Regina Rice. Item is Tabled.
ADD-ON
Board Member Burke moved to add Request to Use/Close City Streets; HOA Halloween Party; October 22,
2017, 2: 00 p. m. — 7:30 p. m..; Board Member Watson seconded. Motion approved 2-0. Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Board Member Burke moved to add-on item for Purchase of Goods and Services; Environmental Systems
Research Institute, Inc.; $150, 000; Software; Board Member Watson seconded. Motion approved 2-0. Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Board Member Burke moved to add-on item for Purchase of Goods and Services; Huston Electric, Inc.;
$28,500; Council Chambers Electrical Work; Board Member Watson seconded. Motion approved 2-0.
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Board Member Burke moved to add-on item for Purchase of Goods and Services; The Blakley Corporation;
$73,100; Council Chambers and 2nd Floor Carpet; Board Member Watson seconded. Motion approved 2-0.
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 11: 03 a. m.
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Christine S. Pa ey — Clerk- T e surer
Approved
Mayor es Brainard
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ristine S. Pa ey - Clerk-Tre rer
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