HomeMy WebLinkAboutBPW 10-4-17Board of Public Works and Safety Meeting
Minutes
Wednesday, October 4, 2017 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10: 03 a.m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine Pauley, and Deputy Clerk
Jacob Quinn
Mayor James Brainard was not present.
MINUTES
Minutes for the September 20, 2017, Regular Meeting were approved 2-0
BID/QUOTE OPENINGS AND AWARDS
Bid Award for Duke Energy Relocation Plans Phase 1&3 (Project No. 17 -ENG -01); Jeremy Kashman, City
Engineer, presented that Morphey Construction was the lowest and most responsive bidder. Board Member
Burke moved to award the bid to Morphey Construction in the amount of $2,62 7, 746.00. Board Member
Watson seconded. Motion approved 2-0.
Bid Award for 121st St. Stormwater Improvements - Michigan Rd. to Shelborne Rd; Jeremy Kashman, City
Engineer, presented that Calumet Civil Contractors, Inc was the lowest and most responsive bidder. Board
Member Burke moved to award the bid to Calumet Civil Contractors, Inc in the amount of $178,700. 00.
Board Member Watson seconded. Motion approved 2-0.
Bid Award for Carmel Street Department Roof and Gutter Project; Terry Killen, Street Department,
presented that Bone Dry was the lowest and most responsive bidder. Board Member Burke moved to award
the bid to Bone Dry in the amount of $228, 243.51. Board Member Watson seconded. Motion approved 2-0.
Bid Award for South College Water Main; John Duffy, Director of the Department of Utilities, presented
that TPI Utility Construction, LLC was the lowest and most responsive bidder. Board Member Burke moved
to award the bid to TPI Utility Construction, LLC in the amount of $197,575.00. Board Member Watson
seconded. Motion approved 2-0.
Bid Opening for Carmel City Hall Council Chambers Renovation; Board Member Burke opened the bids
and read them aloud:
Company Amount
Contract #1 General Trades
Rencon Services $5,075.00
Contract #2 Flooring
Jack Laurie
$0,500.00
Blakley Corp
$73,710.00
Contract #3 Casework/Trim
Rencon Services
$4,511.00
Contract #4 Electrical
$102.50 a ton
Fredericks, Inc
$26,700.00
Huston Electric
$28,500.00
Contract #5 Painting
Rencon Services
$1,650.00
Bid Opening for Rock Salt Bid; Board Member Burke opened the bids and read them aloud:
Company
Amount
Morton
$$115.80 a ton
Cargill
$101.50 a ton
Compass Minerals
$102.50 a ton
PERFORMANCE RELEASES
Resolution BPW-10-04-17-01; Meadows at Legacy Section 3; Builders Sidewalks; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Calumet Civil Contractors, Inc.; ($178,700. 00); 121 Street
Storm Water Improvements - Construction; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; CrossRoad Engineers, P. C.; ($634,700. 00); 116`h Street and
College and 116`h Street and Guilford Road Roundabout Design; Additional Services #29; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Impact Networking; ($36, 000.00); Engineering Document
Scanning Project; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Indianapolis Signworks, Inc.; ($28,250. 00); Reading Benches
and UK Style Phone Booth Library; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Morphey Construction; ($2,627,74600); Duke Energy
Relocation Plans Phase I & 3 — Construction; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; City of Carmel Utilities Department; Third Amendment to
Energy Consumption Agreement — City Hall; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; City of Carmel Utilities Department; Third Amendment to
Energy Consumption Agreement — Police Station; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; City of Carmel Utilities Department; Third Amendment to
Energy Consumption Agreement — Fire Station; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; INDOT/Hamilton County/City of Westfleld; Joint Use and
Maintenance Agreement for Installation and Maintenance Enhancements; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; David Moore; ($6,775. 00); FEMA Requirement Instruction;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Gazebo/Japanese Garden; Wedding; October 21, 2017, 3: 00 p. m. — 7: 00 p. m. (10/20/17
Rehearsal); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-
0.
Request to Use Caucus Room; Committee Meeting; Jan 16/Feb 13/March 13/Apri110/May 8/June 5/June 19,
2018; 5:30 p. m. — 7:30 p. m.; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request to Use City Streets; Parking Bloodmobile; Dec 1, 2017 (2-6p. m.), Feb 22, 2018 (2-6p. m.), April 26,
2018 (8 a. m. —12 p. m.), July 12, 2018 (2-6p. m.), September 27, 2018 (8 a. m. —12 p. m.), December 6, 2018
(2-6 p.m.).; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-
0.
OTHER
Request for Performance Bond Amount Reduction; Meadows at Legacy Section 1 (From $17,400. 00 to
$1,740. 00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-
0.
Request to Withdraw Item from Approval; July 19, 2017 BP Item 5(g); Request for Lane Restrictions;
Various Locations for Pole Maintenance; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Curb Cuts Vacation/Sidewalk Closure; 241 South Rangeline Road; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
Request for Previous Pavement Alley Utility Open Cut; 656 2"d Ave NE; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restrictions; 4709 West 9e Street; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Re plat; Ira Mendenhall's Addition Lots 4, 5, 6, 7, 8, 9, 10 & 11; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Re plat; Waterfront of West Clay Section Two Lots 85-92, 95-96, 99-102 and Block P in the
Sanctuary at 116`h Street Section Three; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Consent to Encroach; 5285 Arapaho Way; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 14237 Antiquity Drive; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 14239 Antiquity Drive; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 1465 Morningcrest Court; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Variance; 5285 Arapaho Way; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Variance; 14237 Antiquity Drive; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Variance; 14239 Antiquity Drive; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Variance; 1465 Morningcrest Court; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
HEARING
Request to Appeal Massage Permit Denial; Brent Liggett, Department of Community Services, and Ashley
Ulbricht, City Attorney, addressed the Board. Ping Yan, whose massage permit was denied, spoke. Richard
Moore spoke on behalf of Miss. Yan. There was extensive discussion. Board Member Watsn moved to uphold
the Permit Denial. Board Member Watson seconded. Request to appeal was denied 2-0.
ADD-ON
Unsafe Building Hearing; 10421 Hillsadale Dr., Carmel, Indiana 46032. Item was Tabled.
John Oberlander, Assistant City Attorney, addressed the board and recommended awarding parts 2 and 4 to
the lowest and most responsive and rejecting parts 1, 3, and 5 of the Carmel City Hall Council Chambers
Renovation. Board Member Watson moved to approve the recommendation. Board Member Burke seconded.
The motion was approved 2-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 11: 03 a. m.
Christine S Pauley — Clerk-Treasurer
Approved
Mayor James Brai and
ATTE
L-
istine S. Pauliv - Clerk-Tre s rer
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