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Home My WebLink AboutBPW 9-20-17Board of Public Works and Safety Meeting Minutes Wednesday, September 20, 2017 —10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER Mayor James Brainard called the meeting to order at 10: 07 a. m.. MEMBERS PRESENT Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn MINUTES Minutes from the September 6, 2017, Regular Meeting were approved 3-0 BID/QUOTE OPENINGS AND AWARDS Bid Award for Highway Run Drainage Improvements (Project No. 17 -SW -04); Jeremy Kashman, City Engineer, presented that White Construction was the lowest and most responsive bidder. Board Member Burke moved to award the bid to White Construction was in the amount of $743,900.00. Board Member Watson seconded. Motion approved 3-0. Bid Award for Main Street and Gray Road Roundabout (Project No. 16 -ENG -55)/ Gray Road Multi -Use Path (Project No. 16 -ENG -97)/ Carey Road and Main Street Pathway Extension (Project No. 16 -ENG -109); Jeremy Kashman, City Engineer, presented that White Construction was the lowest and most responsive bidder. Board Member Burke moved to award the bid to White Construction was in the amount of $3,5 72, 000.00. Board Member Watson seconded. Motion approved 3-0. Bid Opening for Duke Energy Relocation Plans Phase 1 &3 (Project No. 17 -ENG -01); Mayor Brainard opened the bids and read them aloud: Company Morphey Construction White Construction Amount $2,627,74600 $3,698,000.00 Bid Opening for 121st St. Stormwater Improvements - Michigan Rd. to Shelborne Rd; Mayor Brainard opened the bids and read them aloud: Company Amount Morphey Construction $196,000.00 White Construction $205,900.00 Calumet Civil Contractors $178,700.00 Midwest Paving $196,887.00 OLCO, Inc. $220,948.00 3D Company $236,500.00 Atlas $269,54600 Millennium Contractors $297,750.00 Gradex $297,900.00 PERFORMANCE RELEASES Resolution BPW-09-20-17-03; Olivia on Main Residences and Shoppes; Storm Water Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; The Department of Public Utilities of the City of Indianapolis d/b/a Citizens Water; ($17,900. 00); Utility Reimbursement Agreement to Relocate Hydrant on River Road,- Board oad;Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; The Department of Public Utilities of the City of Indianapolis d/b/a Citizens Gas; ($103,477.95); Utility Reimbursement Agreement to Relocate Gas Main at 96th Street and Delegates Row; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; CrossRpad Engineers, P. C.; ($652,900. 00); Duke Energy , Relocation — Construction Inspection; Additional Services #27; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; CrossRoad Engineers, P. C.; ($2,066,500. 00); Monon Boulevard Phase I and Monon on Main Plaza — Construction. Inspection; Additional Services 428; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Requestfor Purchase of Goods and Services; White Construction; ($743,900.00); Highway Run Drainage Improvements — Construction; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; White Construction; ($3,5 72, 000.00); Main Street and Gray Road Roundabout, Gray Road Multi -Use Path, Carey Road and Main Street Path Extension — Construction; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; The Etica group; ($12, 000.00); Auman and Newark Neighborhood Improvements — Construction Inspection; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Duke Energy Indiana, LLC; ($286,985.37); Utility Reimbursement Agreement for 126th Street Rangeline to Keystone; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Humane Society of Hamilton County; ($61,009. 00); Service Agreement - 2018; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Millenium Contractors; ($62,503. 11); Multi -Use Path Along Ditch Road; Change Order #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Gradex; Inc; ($389,932.12); 126th Street Improvements Rangeline to Keystone; Change Order #3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Rieth-Riley Construction Co., Inc; ($6,810.30); 136th Street & Gray Road RAB; Change Order 47; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Rieth-Riley Construction Co., Inc; (-$4,100.00); 126th Street & Gray Road RAB; Change Order #8; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use/Close City Streets; Neighborhood Fall Festival; October 1, 2017; 11:30 a. m. — 7:30 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Council Chambers; Club Meeting; January 25, February 22, March 22, and April 26, 2018; 7:00 p. m. — 9: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ' Request to Use/Close City Streets; Annual Fall Festival; October 28, 2017; 9:00 a. m. — 9:00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo/Fountain Area; Wedding; September 8, 2018 ( 9/7/18 Rehearsal); 8 a.m. —12:00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER Resolution BP 09-20-17-01; A Resolution Setting 2018 City and Participant Contribution Rates for the City of Carmel Employee Health Benefit Plan; And 2018 Health Plan Amendment to the City of Carmel Health benefit Plan; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 09-20-17-02; A Resolution Increasing the Maximum Reimbursement for Adoption Related Expenses Through the City of Carmel Adoption Assistance Program; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Waiver of BPW Resolution 04-28-17-01; Duke Energy Pole Installation on NW Corner of RAB at Carey and 136th Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Manual Variance; Carmel Midtown Block I — Sun King Spirits; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Manual Variance; World Wide Motors — 400 East 9e Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction/Curb Cut; 9601 North College Ave; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restrictions; Various Locations —1 sr Street NE, 3rd Ave NE, 4`h Ave SE, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Existing Curb Cut Relocation/Curb Cut VacationlSidewalk and Temporary Construction Entrance; 656 2nd Avenue NE, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Road Closure/Open Cut, 3201 sr Street SW,- Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Secondary Plat, Heritage at Spring Mill Section 2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Secondary Plat; Shadow Wood Subdivision; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; Existing Curb Cut at 4975 Jennings Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the mee ' g at 10:19 a. m. Kristine S. P uley — Clerk-Tkasurer Approved k �IZ4 Mq& James Brainard ATT Christine S. Pa ley - Clerk-TreasVer 1