HomeMy WebLinkAboutBPW 9-6-17Board of Public Works and Safety Meeting
Minutes
Wednesday, September 6, 2017 —10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Mayor James Brainard called the meeting to order at 10: 02 a. m..
MEMBERS PRESENT
Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn
MINUTES
Minutes from the August 2, 2017, Regular Meeting were approved 2-0 (Watson abstained)
Minutes from the August 16, 2017, Regular Meeting were `approved 3-0
Minutes from the August 23, 2017, Special Meeting were approved 3-0
BID/QUOTE OPENINGS AND AWARDS
Bid Award for DOCS Subcompact/Compact PZEV SUV; Mike Hollibaugh, Director of the Department of
Community Services, presented that Butler Toyota was the lowest and most responsive bidder. Board
Member Burke moved to award the bid to Butler Toyota in the amount of $22,907. 00for unit pricing. Board
Member Watson seconded. Motion approved 3-0
Bid Award for DOCS Small/Midsize PZEV Vehicle; Mike Hollibaugh, Director of the Department of
Community Services, presented that Butler Toyota was the lowest and most responsive bidder. Board
Member Burke moved to award the bid to Butler Toyota in the amount of $16,734. 00for unit pricing. Board
Member Watson seconded. Motion approved 3-0
Bid Award for DOCS Full -Size SUV; Mike Hollibaugh, Director of the Department of Community Services
presented that Honda of Fishers was the lowest and most responsive bidder. Board Member Burke moved to
award the bid to Honda of Fishers in the amount of $24, 000. 00for unit pricing. Board Member Watson
seconded. Motion approved 3-0
Bid Award for #16 -ENG -80 River Road Reconstruction Phase 2; Jeremy Kashman, City Engineer,
presented that Rieth-Riley Construction Co., Inc was the lowest and most responsive bidder. Board Member
Burke moved to award the bid to Rieth-Riley Construction Co., Inc was in the amount of $2,912,148.31.
Board Member Watson seconded. Motion approved 3-0.
Bid Opening for Carmel Street Department Roof and Gutter Project; Mayor Brainard opened the bids and
read them aloud:
Company Amount
Specialty Contracting $163,800.60
Bone Dry $228,243.51
Rocklane Co. $ $369,760 (total with garage doors)
WeatherTight $346,855.19
Bid Opening for Highway Run Drainage Improvements (Project No. 17 -SW -04); Mayor Brainard opened the
bids and read them aloud:
Company
White Construction
Rieth-Riley Construction
Atlas Excavating
Calumet Civil Contractors
Gradex, Inc.
Millennium Contractors
Amount
$743,900.00
$863,219.86
$877,861.00
$905,000.00
$1,116,000.00
$1,243,434.00
Bid Opening for Main Street and Gray Road Roundabout (Project No. 16 -ENG -55)/ Gray Road Multi -Use
Path (Project No. 16 -ENG -97)/ Carey Road and Main Street Pathway Extension (Project No. 16 -ENG -109);
Mayor Brainard opened the bids and read them aloud:
Company Amount
White Construction $3,572,000.00
Rieth-Riley Construction $3,771,089.76
E&B Paving $3,769,500.00
Calumet Civil Contractors $3,864,000.00
3D Company $3, 829, 000.00
Bid Opening for South College Water Main; Mayor Brainard opened the bids and read them aloud:
Company Amount
TPI Utility Construction, LLC $197,575.00
Midwest Mole Inc. $485,700.00
PERFORMANCE RELEASES
Resolution BPW-09-06-17-01; Jackson's Grant on Williams Creek Section IA; 10'& 12' Walk Path and
Street Signs; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Resolution BP W-09-06-1 7-03; Jackson's Grant on Williams Creek Section 3; Water Main; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-09-06-17-04; VOWC Section 15002-B; Right of Way Permit; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BP W-09-06-1 7-05; VOWC Section 15002 -B; -Erosion Control; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; Bomar Industries, Inc.; ($100, 000.00); Main Street and
Keystone Roundabout Greyhound Installation; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Clark Dietz, Inc.; ($12,508. 00); Carmel Drive Roundabout
Landscape Improvements — Construction Inspection; Additional Services #7a; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; CrossRoad Engineers, P. C.; ($421, 000.00); River Road Phase
II — Construction Inspection and Staking Services; Additional Services 426; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Remenschneider Associates, Inc.; ($113,500. 00); 96`h Street
Corridor Roundabout Enhancements - Design; Additional Services #1; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Rieth-Riley Construction Co., Inc. ($2,912,148.31); River
Road Phase II — Construction; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; White Construction; ($6,996, 000.00); Monon Boulevard —
Phase I and Monon and Main Plaza — Construction; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; GTE Mobilnet of Indiana d/b/a Verizon Wireless; Water Tower
Lease Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; U.S. Department of the Interior - US. Geological Survey;
($4,500. 00); Joint Funding Agreement for Water Resource Investigations; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Rollfast, Inc.; ($5,500. 00); Ride, Dine and Dance 2.0; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Foster Estates Homeowners Association; (Receiving
$40, 000.00); Project Cost Sharing Agreement; Maintenance of Storm Water Infrastructure; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Vehicle Tracking Solutions, LLC; ($65,424.80); Fee for
Vehicle Tracking Devices; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Yardberry Landscape; ($73,101.54); Emerson Road Storm
Sewer Reconstruction; Change Order #1 Final; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Globe Asphalt, ($20,718. 00); Multi Use Trail Along Towne
Road; Change Order 42; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Requestfor Purchase of Goods and Services; Rieth-Riley Construction Co., Inc; ($17,572.73); 106`h &
Towne Road RAB Project; Change Order 41; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Requestfor Purchase of Goods and Services; Rieth-Riley Construction Co., Inc; (-$1,235. 00); 136`h & Gray
Road RAB Project; Change Order #3; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Requestfor Purchase of Goods and Services; Rieth-Riley Construction Co., Inc; ($3,865.00); 136`h & Gray
Road RAB Project; Change Order 94; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Requestfor Purchase of Goods and Services; Rieth-Riley Construction Co., Inc; ($7,710.42); 136`h & Gray
Road RAB Project; Change Order #5; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Requestfor Purchase of Goods and Services; Rieth-Riley Construction Co., Inc; ($10,346.71); 136`h & Gray
Road RAB Project; Change Order #6; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use/Close City Streets; Block Party; September 9 & 10, 2017; 4: 00 p. m. —11: 00 p. m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use/Close City Streets; Neighborhood Block Party; September 30, 2017; 12:00p. m. — 9: 00 p. m. ;
Board Member Burke moved to approve. Board Member'Watson seconded. Request approved 3-0.
Request to Use/Close City Streets; Block Party Following Porch Fest; September 17, 2017; 5:30 p. m. — 9:00
p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use/Close City Streets; Block Party; September 9, 2017, 3: 00 p. m. — 8: 00 p. m.; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
OTHER
Requestfor Stormwater Technical Manual Variance; Carmel Midtown Block 1— Sun King Spirits; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Requestfor Curb Cuts; Jackson's Grant Amenity Area; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Requestfor Sidewalk Closure; 151" Avenue N. E.; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Requestfor Lane RestrictionlOpen Pavement Cuts; 130/140 3rd Street N. W.; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Requestfor Lane RestrictionlSidewalk Closure; Monon & Main Condos 320 West Main; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Sidewalk Closure/Open Cut; 3rd Ave N. W.; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Variance; 1660 Royalton Drive; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 1660 Royalton Drive; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Board Member Burke moved to add-on item for Request for Deed and Dedication of Public Right of Way;
96t4 and Hazel Dell Parkway; Board Member Watson seconded. Motion approved 3-0. Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Board Member Burke moved to add-on item for Request for Deed and Dedication of Public Right of Way;
96t4 and Hazel Dell Parkway; Board Member Watson seconded. Motion approved 3-0. Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Board Member Burke moved to add-on item for Request to Use/Close City Streets; Carmel on Canvas;
September 15-17, 2017; 8: 00 a. m. — 5: 00 p. m.; Board Member Watson seconded. Motion approved 3-0.
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Board Member Burke moved to add-on item for Request for Lane Restriction; Various Locations — South
Side East 96th Street; Board Member Watson seconded. Motion approved 3-0. Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Board Member Burke moved to add-on item for Request for Storm Water Technical Standards Variance; Sun
King Spirits; Board Member Watson seconded. Motion approved 3-0. Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Board Member Burke moved to add-on item for Request for Consent to Encroach and Variance; 537
Stableside; Board Member Watson seconded. Motion approved 3-0. Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned the me . g at 10:24 a.m.
Christine S. P uley — Clerk -T surer
Approved -Z!
Malor James Brainard
ATTEST:
Christine S. Pauley - Clerk reasurer
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