HomeMy WebLinkAboutBPW 7-5-17Board of Public Works and Safety Meeting
Minutes
Wednesday, July 5, 2017 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Mayor James Brainard called the meeting to order at 10: 01 a.m.
Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine
Pauley, and Deputy Clerk Jacob Quinn
MINUTES
Minutes for the June 21, 2017, Regular Meeting were approved 3-0
BID/QUOTE OPENINGS AND AWARDS
Bid Award for 96`h Street and Keystone Parkway (Project #16 -ENG -05); Chris Ogg, Assistant City Engineer,
presented that Rieth-Riley Construction is the lowest and most responsive bidder. Board Member Burke
moved to award the bid to Rieth-Riley Construction in the amount of $28,793, 000.00. Board Member
Watson seconded. Motion approved 3-0.
Bid Award for 96th Street at Delegates Row (Project #16 -ENG -33) and 96`h Street at Gray Road (Project
#16 -ENG -34); Chris Ogg, Assistant City Engineer, presented that Rieth-Riley Construction is the lowest and
most responsive bidder. Board Member Burke moved to award the bid to Rieth-Riley Construction in the
amount of $3,077,853.86 Board Member Watson seconded. Motion approved 3-0.
Bid Opening for 2017 Additional Paving; Mayor Brainard opened the bids and read them aloud:
Company Amount
E & B Paving, Inc $2,890,487.37
Rieth-Riley Construction $2,578,624.90
Milestone Contractors, LP $2,673,549.01
PERFORMANCE RELEASES
Resolution BP W-0 7-05-17-01; Village of West Clay Section 15002-B; Common Area Sidewalks and Streets;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BP W-07-05-1 7-02; Westmont Sections 1 and 2; Erosion Control Sections I and 2; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($14,200.00); Range Line
Road from 116`h Street to 4th Street SE Phase II ESA; Additional Services #28; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($2,964,974. 00); 96�h Street
and Keystone Parkway Road Improvements — Construction Inspection; Additional Services #29; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Clay Township of Hamilton County; 2017 Contract for Fire
Protection; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request for Purchase of Goods and Services; Braden Business Systems, Inc.; ($2,124.00); Copier Lease &
Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; CrossRoad Engineers, P. C.; ($72, 000.00); Ironwood Drainage
Improvements — Design; Additional Services #25; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Clean Fuels Ohio; Fleet Partner Agreement Midwest DRIVES
Initiative; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-
0.
Request for Purchase of Goods and Services; Rieth-Riley Construction, Inc.; ($123,808.23); Spring Mill
Road Reconstruction; Change Order #3; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Gazebo; Wedding; September 2, 2017, 3:00 p. m. — 4:30 p. m.; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use Gazebo; Wedding; June 9, 2018; 12: 00 p. m. — 6: 00 p. m. (June 8, 2017 4 p. m. — 7 p. m.
Rehearsal); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-
0.
Request to Use Gazebo; Student Concert; August 27, 2017, 8:00 a. m. — 7: 00 p. m.; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
OTHER
Request for Water Line Lease Agreement; Meridian Mile Associates, L. P; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Stormwater Technical Standards Variances & Subdivision Control Ordinance Variance;
Woodside at West Clay Subdivision; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Property Maintenance Code Variance; West Main Street Improvements; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Replat; Uptown Townhomes — VO WC Section 6003-B, Block C, Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Waiver of BPW Resolution 04-28-17-01; Duke Energy Pole Installation; NW Corner of RAB at
Carey Rd/136th Street; Board Member Burke moved to disapprove the request. Board Member Watson
seconded. Request for Waiver failed 3-0.
Request for Waiver of BPW Resolution 04-28-17-01/Lane RestrictionlOpen Pavement Cuts; Metronet Fiber
Installation; 4 Separate Zones of Clay Township; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Sidewalk Closure/Open Cut; 14445 Carey Road; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Lane RestrictionlOpen Pavement Cuts; 10585 North Meridian Street; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane RestrictionlOpen Pavement Cuts; 126th Street Multi- Use Path Project; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Sidewalk Closure/Lane Restriction; Olivia at Main; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Sidewalk Closure/Parking Stall Restriction; 200 S. Rangeline Road; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane RestrictionlOpen Pavement Cuts; 201 Shoshone Drive; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Board Member Burke moved to add-on item for Right of Way Vacation; Northwest Quadrant of the
Roundabout Located at Rangeline Road and Carmel Drive; Carmel Redevelopment Commission; Board
Member Watson seconded. Motion approved 3-0. Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned the meet' at 10:10 a. m.
r
hristine S. Pauley — Clerk-Trecoer
Approved
Mor James Brainard
ATTEST:
--r
Christine S. Pgu�ley - Clerk -Tr urer