HomeMy WebLinkAboutBPW 6-21-17Board of Public Works and Safety Meeting
Minutes
Wednesday, June 21, 2017 —10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Board Member Mary Ann Burke called the meeting to order at 10:02 a.m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine Pauley, and Deputy Clerk
Jacob Quinn
Mayor James Brainard was not present.
MINUTES
Minutes from the June 7, 2017, Regular Meeting were approved 2-0
BID/QUOTE OPENINGS AND AWARDS
Bid Award for Concord Village Sewer Lining; John Duffy, Director of the Department of Utilities, presented
that Insituform Tech, USA is the lowest and most responsive bidder. Board Member Burke moved to award
the bid to Insituform Tech, USA in the amount of $315,093.90. Board Member Watson seconded. Motion
approved 2-0.
Bid Opening for 96th Street and Keystone Parkway (Project #16 -ENG -05); Board Member Burke opened the
bids and read them aloud:
Company
Rieth-Riley Construction
Walsh Construction
Beaty Construction
Superior Construction
Milestone Contractors
Amount
$28, 793, 000.00
$30,.295,360.18
$32,083,085.00
$32,989,094.60
$34,330,000.00
Bid Opening for 96th Street at Delegates Row (Project #16 -ENG -33) and 96th Street at Gray Road (Project
#16 -ENG -34); Board Member Burke opened the bids and read them aloud:
Company
Rieth-Riley Construction
White Construction
Amount
$3,077,853.86
$3,433,000.00
Quote Opening for Plant Replacement 2017; Dave Huffman, Street Commissioner
Company
TMT Nursery
Hittle Landscaping
Amount
$24,905
$27,92683
CONTRACTS
Request for Purchase of Goods and Services; VS Engineering, Inc.; ($246, 000.00); Jordan Woods
Stormwater Improvements — Design; Additional Services #2; Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 2-0.
Resolution BPW-06-21-17-01; A Resolution of the City of Carmel Board of Public Works Acknowledging
Receipt of Contract; Rieth-Riley Construction Co, Inc.; ($5,3 78, 409.93) 6t4 Street SW - Construction; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Identity Automation, LP; ($4,560. 00); Rapididentity MFA
Annual Software & Support; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Purchase of Goods and Services; Alt & Witzig Engineering, Inc; ($32,750. 00); On -Call
Environmental Services — Midtown on the Monon/1" Ave SW/Veteran's Way; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; William E. Arnold; ($17, 000.00); Deer Wire Sculptures;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Rieth Riley Construction Co.; ($69,419.74); Rangeline/City
Center Roundabout; Change Order #1; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Temple & Temple; ($65,95 7.2 7); Small Structure & Culvert
Lining Projects; Change Order #1, Final; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Morphey Construction Inc; ($45,049.30); Main Street
Drainage — Guilford Rd to 4th Ave SW; Change Order #1; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Resolution BP W-06-21-1 7-02; A Resolution of the City of Carmel Board of Public Works Acknowledging
Receipt of Contract; Quality Leasing Co., Inc..; ($599.42) Car Lease; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Gazebo; Baby Shower; July I st, 2017; 9:30 a. m. — 3:30 p. m.; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Gazebo; Community Free Concert; August 13, 2017; 1: 00 p. m. — 9: 00 p. m.; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Council Chambers; Mettings; 9/13/17, 10/11/17, 11/8/17, 1/10/18, 2/14/18, 3/14/18, 4/11/18,
and 5/9/18; 6: 30 p. m. — 9: 00 p. m.; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request to Use/Close City Streets; Late Night on Main; October 7, 2017; 2: 00 p.m. — 2:00 a.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use/Close City Streets; Late Night on Main; August 19, 2017, 2: 00 p. m. — 2: 00 a. m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use/Close City Streets; Block Party; July 15, 2017, 2:00 p. m. —12: 00 a. m.; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use/Close City Streets; Gallery Walk; September 9, 2017, 7: 00 a. m. —12: 00 a.m.; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Gazebo/Fountain Area; Wedding; September 2, 2017, 8:00 a. m. —1:00p. m.; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use/Close City Streets; 5K Run for Charity; July 29, 2017, 5: 00 a. m. —12: 00 p. m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use/Close City Streets; Public Yoga Class; July 22, 2017, 8:30 a. m. —11:30 a.m.; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
OTHER
Request Easement and Cost Sharing Agreement; One One Six College Apartments, LLC & One One Six
College Apartments II, LLC; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Uniform Conflict of Interest Disclosure Statement; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Water Line Easement Agreement; Rea S. Walters; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Grant of Perpetual Storm Water Quality Management Easement; Meridian 131, LLC; Jeremy
Kashman, City Engineer Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Grant of Perpetual Storm Water Quality Management Easement; Jay L. Collins, Gail M. Collins
and Sigma Builders, LLC; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Temporary Highway Easement Grant; Precedent Co -Investor, LLC; Priority Way & 9e Street
RAB Project; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
Request for Utility Reimbursement Agreement; Duke Energy Indiana, LLC; Gray and Main Roundabout;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Curb Cut Entrance Variance; 1310 Fairbanks Drive; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Lane Restriction/Open Pavement Cut; 906 W. Auman Drive; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restriction/Open Pavement Cut; 850 Pawnee Road, Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Sidewalk Closure/Alley Closure/Open Cut; 411 South Rangeline Road; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restriction; 12340 North Pennsylvania Ave; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Sidewalk Closure, Removal and Replacement; Windemere Subdivision; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restriction/Open Pavement Cut; 12204 North Pennsylvania Street; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restriction/Open Pavement Cut; 260 2"d Street SW; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Board Member Burke moved to add-on item for Request for Acknowledgement, Transfer and Release of
Liabilityfor Fire Engine; White River Township Volunteer Fire Department; Board Member Watson
seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Board Member Burke moved to add-on item for Request for Purchase of Goods and Services; Smock Fansler
Corporation; ($479,350. 00); Guilford/City Center/Carmel Drive Roundabout Beautification; Board Member
Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Board Member Burke moved to add-on item for Request for Temporary Highway Easement Grant;
Precedent Co -Investor, LLC; Board Member Watson seconded. Motion approved 2-0. Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Board Member Burke moved to add-on item for Request to Use Parking Lot at 21 Rangeline Rd; PNC Bank;
Bike Carmel Event; Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Board Member Burke moved to add-on item for Request to Use/Close City Streets; Community Event — Bike
Carmel; July 1, 2017, 6:30 p.m. — 7:30 p. m.; Board Member Watson seconded. Motion approved 2-0. Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Board Member Burke moved to add-on item for Request for Purchase of Goods and Services; CSU, Inc;
($49,639.55); Carmel Drive and City Center Fiber Optic Splicing; Board Member Watson seconded. Motion
approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
ADJOURNMENT
Mayor Brainard adjourned themeet* t 10:13 a.m.
Christine S. Pauley — Clerk -Treasurer
Approved
ayor James Brainard
ATTEST:
I z
Christine . Pauley - Clg k -Treasurer
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