HomeMy WebLinkAboutBPW 4-19-171
Board of Public Works and Safety Meeting
Minutes
Wednesday, April 19, 2017 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Mayor James Brainard called the meeting to order at 10: 09 a.m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine Pauley, and Deputy Clerk
Jacob Quinn
MINUTES
Minutes for the April 5, 2017, Regular Meeting were approved 3-0
BID/QUOTE OPENINGS AND AWARDS
Quote Opening for Sophia Square Maintenance; Mayor Brainard opened the bids and read them aloud.-
Company
loud.
Company
Engledow
Amount
$7,673.51
Bid Opening for 2017 Paving; Mayor Brainard opened the bids and read them aloud. -
Company
E & B Paving
Reith Riley
Milestone
Amount
$4,050,715.15
$4,082,83649
$4,284,900.64
Bid Opening for Keystone Parkway Masonry Coating or Staining of Walls and Bridges; No bids were
submitted
Bid Opening for 2017 DOCS Vehicles; Mayor Brainard opened the bids and read them aloud.-
Company
loud.
Company
Andy Mohr Automotive
Amount
$75,39600
Bid Opening for Rangeline Road Reconstruction: 136`h Street to US 31; This item was TABLED
Bid Opening for Old Town Alley Drainage Improvement Project; Mayor Brainard opened the bids and read
them aloud:
Company Amount
White Construction, Inc $1,423,837.50
PERFORMANCE RELEASES
Resolution BPW-04-19-17-01; The Seasons of Carmel; Infrastructure Work; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-04-19-17-02; Carmel Drury Plaza Hotel; Storm Water Control/Asphalt Pathway IN R/W,
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BP W-04-19-1 7-03; Morgan's Creek Subdivision; Right of Way Interior Sidewalks; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; American Structurepoint; ($20, 000.00); As Needed Survey
Services; Additional Services 415A; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; American Structurepoint; ($994,150.00); As Needed Right of
Way Services; Additional Services #16A; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; American Structurepoint; ($162,453.00); Range Line Road
and City Center Drive Roundabout — Construction Inspection; Additional Services #26; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($30, 000.00); On -Call
Engineering and Inspection Services; Additional Services #5A; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; CrossRoad Engineers, P. C.; ($379,700. 00); Guilford
Road/Carmel Drive, Guilford Road/City Center Drive, Carmel Drive/City Center Drive Roundabouts —
Construction Inspection; Additional Services #24; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Lochmueller Group, Inc.; ($231,200.00); Hazel Dell Parkway
and Keystone Parkway Roundabout Landscape Improvements - Inspection; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; MKSK, ($34, 000.00); 126`h Street and Gray Road, 136`h and
Gray Road, Main Street and Gray Road Landscape Architectural Services; Jeremy Kashman, City Engineer
Request for Purchase of Goods and Services; Green Touch Services, Inc; ($25,227.00); Annual Flowers;
Additional Services #1; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; Duke Energy Indiana, LLC; ($131,441. 00) Utility
Reimbursement Agreement, Gray Road and Main Street Roundabout; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Resolution BP W-04-19-1 7-04; A Resolution of the City of Carmel Board of Public Works Acknowledging
Receipt of Contract; Rieth-Riley Construction; ($1,516,487.52); Range Line Road and City Center Drive
Roundabout - Construction; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Resolution BP W-04-19-1 7-05; A Resolution of the City of Carmel Board of Public Works Acknowledging
Receipt of Contract; Smock Fansler Corporation; ($2,961,546 50); Hazel Dell Parkway and Keystone
Parkway Roundabout Landscape Improvements; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Hamilton County Drainage Board; ($36,167.50); Cost Sharing
Agreement for Reconstruction of Detention Pond in Windemere Subdivision; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use/Close City Streets; Late Night on Main; May 26-27, 2017; 2: 00 p.m. — 2: 00 a. m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use/Close City Streets; Late Night on Main; July 1-2, 2017; 2: 00 p.m. — 2:00 a. m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use/Close City Streets; Art Festival; September 21-23, 2018; 3: 00 p. m. (2]s')— 10: 00 p. m. (23rd);
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use City Streets; 20`h Anniversary Street Party; September 23,2017; 7: 00 p.m. 12: 00 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
OTHER
Request for Lane Restriction/Open Pavement Cuts; 891" Ave SW; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Temporary Construction Entrance/Curb Cut; 12280 West Road; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restriction; 12742 Spring Mill Road; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Temporary Construction Entrance; Kensington Green Subdivision; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Request for Right of Way Vacation; DYC Realty, LLC; Portion of Randall Drive; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Variance; 4738 Bedford Drive; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Variance; 12175 Hobby Horse Drive; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Requestfor Variance; 4979 Williams Drive; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Variance; 1893 Hourglass Drive; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 4738 Bedford Drive; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 12175 Hobby Horse Drive; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 4979 Williams Drive; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 1893 Hourglass Drive; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Board Member Burke moved to add-on item for Petition to Vacate a Public Right of Way; 5301" Ave Se.
Carmel, IN 46032; Board Member Watson seconded. Motion approved 3-0. Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned the mZnuley
. 20 a. m.
hristie S. Pa — Clerk-TreastAr
Approved
James Brainard
ATT
Christine S. Pauley - Clerk-Treas r
1