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Home My WebLink AboutBPW 6-7-17Board of Public Works and Safety Meeting Minutes Wednesday, June 7, 2017 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER Mayor James Brainard called the meeting to order at 10: 00 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine Pauley, and Deputy Clerk Jacob Quinn MINUTES Minutes for the May 17, 2017, Regular Meeting were approved 3-0 BID/QUOTE OPENINGS AND AWARDS Bid Opening for 16 -ENG -23, 16 -ENG -24, and 16 -ENG -25 Roundabouts Beautification; Mayor Brainard opened the bids and read them aloud: Company Amount Smock Fansler Corp. $479,350.00 PERFORMANCE RELEASES Resolution BPW-06-07-17-01; Grannon Grove Developer, LLC; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-06-07-17-03; Falcon Nest II, LLC; Meadows at Legacy, Ridge at Legacy, and Ridge at Legacy Various Projects; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($13,590. 00); CAD Management Services; Additional Services #27; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; American Structurepoint, Inc., ($230,673.88); INDOT-LPA Consulting Contract; 96'h Street and Priority Way Roundabout - Construction Inspection; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Butler Fairman and Seufert, Inc.; ($211,493.00); Shelborne Road / 96`h Street Trail — Construction Inspection; Additional Services #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; RQAW Corporation; ($160,667.20); INDOT-LPA Consulting Contract; Carmel Drive and Old Meridian Roundabout - Construction Inspection; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Williams Creek Consulting; ($76, 000.00); Kawachinago Japanese Garden and 3'd Avenue Drainage Improvements; Additional Services 92; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Schroer Service System, Inc. d/b/a/Jani King of Indianapolis; ($10,032. 00); Cleaning Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Ratio Architects, Inc.; ($15, 000.00); Planning Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-06-07-17-02; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Carmel United Methodist Church; Temporary Construction Access Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Morphey Construction; (-$3,558.00); Small Structure Replacement — 15-09; Change Order #3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Calumet Civil Contractors, Inc; ($3,168.29); Auman and Newark Neighborhood Sidewalk and Drainage Improvements; Change Order #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Rieth-Riley; ($87,364.65); 136`" Street & Gray Road Roundabout Construction; Change Order #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; E & B Paving, Inc.; ($4,050,715.15); 2017 Paving Program; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Melrose Pyrotechnics, Inc.; ($37,500. 00); Fireworks for NYE 2018/CarmelFest 2017, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Palladium Center Green; Katz, Sapper & Miller 75`h Anniversary Celebration; June 8, 2017,- 7 017,7 a.m. — 7 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Streets; Gallery Walk; May 13, 2017, 8 a. m. — 9 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo; Concert; June 16, 2017; 4 p. m. —10 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER Request for Consent of Asset Purchase Agreement; PCS Engineers — The Etica Group, Inc; 16 -ENG -67116`h St Path from Michigan to Shelbourne Road Design; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent of Asset Purchase Agreement, PCS Engineers — The Etica Group, Inc; 16 -ENG -68116Th St Path — Shelbourne to Towne Road and 116`h Street Culvert; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent of Asset Purchase Agreement; PCS Engineers — The Etica Group, Inc; 16 -ENG -69 Shelbourne Rd Path from 106`h to 116`h; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent of Asset Purchase Agreement; PCS Engineers — The Etica Group, Inc; Auman & Newark Neighborhood Improvements; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Performance Bond Amount Reduction; Ridge at Legacy Sections 1, 2 & 3 Builder Sidewalks; Reduction of Original Performance Guarantee from $16,400 to $6,050; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Standards Variance; Lot I Auman's Addition; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Street Closure; 1415 East 111 th Street (Between Beechwood Drive & Echo Crest West); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Final Plat; Jackson's Grant Section; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Re plat; Aumans Addition Lot]; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Perpetual Storm Water Quality Management Easement; The Range Pet Lodge; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Board Member Burke moved to add-on item for Request for Purchase of Goods and Services; Innovative Planning, LLC; ($I1, 779.34 per month); Consulting Services; Board Member Watson seconded. Motion approved 3-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Mayor Brainard recessed the meeting at 10: 04. Mayor Brainard reconvened the meeting at 10:18 Bid Award for Intersection Improvements Rangeline Road. & 4`h St; Board Member Burke Moved to approve awarding the bid to Smock Fansler Corp. in the amount of $479,350. 00. Board Member Watson seconded. Request Approved 3-0. L 1 ADJOURNMENT Mayor Brainard adjourned the meetin 0:19 a.m. w Approved A S. Paulen! Clerk - ayor James Brainard S. PauYv - Clerk -Treasurer