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Home My WebLink AboutBPW 5-3-17Board of Public Works and Safety Meeting Minutes Wednesday, May 3, 2017 —10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER Mayor James Brainard called the meeting to order at 10: 03 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Accounts Administrator Connie Murphy were in attendance MINUTES Minutes for the April 19, 2017, Regular Meeting were approved 3-0 Minutes for the April 28, 2017, Special Meeting were tabled 13 1)/QUOTE OPENINGS AND AWARDS Bid Award for 2017 Paving; Board Member Burke moved to approve awarding the bid to E & B Paving in the amount of $4,050,715.15. Board Member Watson seconded. Request Approved 3-0. Request to Reject Bids for 2017 DOCS Vehicles; Board Member Burke moved to reject awarding the bid as there was no lowest and most responsive bidder. Board Member Watson seconded. Request Approved 3-0. Request to Reject Bids for Old Town Alley Drainage Improvement Project; Jeremy Kashman, City Engineer, presented to the Board that they would come back to the next meeting an award this bid, not reject it. Bid Openingfor Rangeline Road Reconstruction: 136th Street to US 31; Mayor Brainard opened the bids and read them aloud.- Company loud: Company Amount E & B Paving, Inc. $4,724,733.27 Reith Riley Construction., Inc. $5,037,890.71 Gradex, Inc. $4,541,978.00 White Construction, Inc. $5,066,000.00 CONTRACTS Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($50, 000.00); Additional Subsurface Utility Engineering Services; Additional Services #20A; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Midwest Geosciences; ($12,829.00); Additional Boring B -7A and B -7B — 69kV Underground Relocation Project; Additional Services #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; DDC Hotel, Inc.; Landscape Maintenance Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Pearson Ford, Inc.; ($623,993. 00); 2017 Pickup Trucks; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Heartwood Enterprises, Inc.; ($142,395. 00); Reflecting Pool Pergolas and Repairs; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Public Safety Medical Services; ($90, 000.00); Fire Department Physicals; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BP W-05-03-1 7-02; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Blake & White International, LLC; ($40, 000.00); Love at First Ride; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Morphey Construction; ($13,724. 10); Small Structure Replacement #15-09; Change Order 42; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Vectren Energy; ($41,109.59); Reimbursement Agreement for 116'h Street and Towne Road Roundabout Project; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Palladium Center Green; Company Photo; June 8, 2017; 10: 00 a. m. 4:30 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER Request for Amendment to the City of Carmel Employee Health Benefit Plan; Eligible Employees; TABLED Barb Lamb, Director of Human Resources. Remains Tabled. Uniform Conflict of Interest Disclosure Statement; Nark Voskul Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-05-03-17-01; Request Approving Transfer and Presentation of Pistol and Badge; Chief Timothy Green; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane RestrictionlOpen Pavement Cut; 230 2"d Street SW, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction; 14138 Shelborne Road — Marathon Pipeline; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction; 1111 West Main Street — Olivia on Main; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Temporary Construction Entrance; 4100 West 121" Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Additional Curb Cut; 21 Thornhurst Drive (Rogers Court); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Additional Curb Cut; 11231 St. Andrews Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction/Sidewalk Closure/Open Pavement Cut; 522 South Rangeline Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Commercial Curb Cut/Temporary Construction Entrance/Path Closure; Indiana Spine Hospital; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stromwater Technical Standards Variance; Star Financial Bank; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 11540 Applewood Cirlce; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 2484 Alexandra Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 11540 Applewood Circle; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 2484 Alexandra Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Board Member Burke moved to add-on item for Request for Purchase of Goods and Services; United Consulting Engineers, Inc.; ($8,500. 00); Additional Services #9; Land Survey ;Board Member Watson seconded. Motion approved 3-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Board Member Burke moved to add-on item for Fleet Partner Agreement; Clean Fuels Ohio/ Roush Clean Tech.; Demo Vehicles; Board Member Watson seconded. Motion approved 3-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Board Member Burke moved to add-on item for Cost Sharing and Mutual Release Agreement; Christine Hendricks; 5970 Heaton Pass; Board Member Watson seconded. Motion approved 3-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Board Member Burke moved to add-on item for Sanitary Sewer Clay Regional Waste; Lane Restriction; Board Member Watson seconded. Motion approved 3-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meeting a 0 a.m. r C ristine S. Pauley Clerk -Treasurer Approved ayor James Brainard ATTEST: ZZ14z� Chri e S. Pauley- Clerk -Treasurer 1