HomeMy WebLinkAboutBPW 8-2-17f
Board of Public Works and Safety Meeting
Agenda
Wednesday, August 2, 2017 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO O R 1) E R
Mayor James Brainard called the meeting to order at 10: 01 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Member Mary Ann Burke, Clerk -Treasurer Christine Pauley, and Deputy
Clerk Jacob Quinn
Board Member Lori Watson was not present.
MINUTES
Minutes for the July 19, 2017, Regular Meeting were approved 2-0.
BID/QUOTE OPENINGS AND AWARDS
Bid Opening for Shelborne Road Trail, 96th Street to 106th Street and 96th Street Trail, Michigan Road to
Ditch Road (Project #16 -ENG -73); This item was TABLED.
Bid Opening for 96`h Street at Hazel Dell Parkway (Project #16 -ENG -35); Mayor Brainard opened the bids
and read them aloud:
Company
Rieth-Riley Construction
White Construction
Amount
$1,588,508.79
$1,624,900.00
Bid Opening for Ditch Road Path — Ditch Rd. between 96th St. & 106th St.; Mayor Brainard opened the bids
and read them aloud:
Company Amount
Rieth-Riley Construction $489,243.60
Calumet Civil Contractors $372,100.00
Yardberry Landscape $467,800.00
Morphey Construction $472,800.00
Bid Opening for Cedar Point/Concord Village/Greentree/Ironwoodl Drainage Improvement (Project #16 -
SW -59/16 -SW -60/16 -SW -61/16 -SW -63); Mayor Brainard opened the bids and read them aloud:
Company
White Construction
Amount
$1,279.00
Bid Opening for College Avenue Water Line Project; Mayor Brainard opened the bids and read them aloud:
Company Amount
MidWest Mole $522,800.00
CONTRACTS
Request for Purchase of Goods and Services; CrossRoad Engineers, P. C.; ($25, 000.00); On -Call Plan
Review - Updated Consultant Fee Request; Additional Services #23a; Mayor Brainard moved to approve.
Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; the Etica group; ($141,100.00); 109th Street and Range Line
Road Culvert Replacement - Design; Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
Request for Purchase of Goods and Services; the Etica group; ($254,600. 00); 111th Street and Range Line
Road Intersection Improvements - Design; Additional Services #1; Mayor Brainard moved to approve.
Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; United Consulting; ($69,500. 00); Range Line Road from
136th Street to US 31- Supplemental Work Items; Additional Services #]a; Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; USI Consultants, Inc.; ($38,850.00); Ditch Road Path and
Towne Road Trail — Construction Inspection - Supplemental Funds; Additional Services #]a; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; TMT, Inc.; ($24,905.00); 2017 Plant Replacements; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Indiana Department of Transportation; Maintenance
Agreement for Landscaping; Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Indiana Traffic Services, LLC; ($150,583.35); Street Striping;
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Fredericks, Inc; ($49,700. 00); Concrete Work — Sta. 42;
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; MSK2, LLC; ($10,650. 00); Land Development Planning;
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; OnCell Systems, Inc.; ($5,688. 00); App for Bike; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; OLCO, Inc.; ($54,669.23); Culvert Replacement Shelborne Rd
Longbranch Legal Drain; Change Order #1; Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Center Green/Use City Streets; Annual Fundraising Gala; September 30, 2017, 1: 00 p. m. —
12: 00 a.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request to Use/Close City Streets; Block Party; August 13, 2017; 3: 00 p. m. — 8: 00 p. m.; Mayor Brainard
moved to approve. Board Member Burke seconded. Request approved 2-0.
Request to Use/Close City Streets; Block Party; September 23, 2017, 4: 00 p. m. — 7: 00 p. m.; Mayor Brainard
moved to approve. Board Member Burke seconded. Request approved 2-0.
Request to Use Gazebo; Client and Community Champions Appreciation Event; September 9, 2017; 2: 00
p.m. —10: 00 p. m. ; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved
2-0.
Request to Use Gazebo; Garba at Gazebo; August 26, 2017; 4: 00 p. m. —1:00 a.m.; Mayor Brainard moved
to approve. Board Member Burke seconded. Request approved 2-0.
Request to Use/Close City Streets; Block Party; August 12, 2017, S: 00 p. m. —10: 00 p. m.; Mayor Brainard
moved to approve. Board Member Burke seconded. Request approved 2-0.
OTHER
Request Use Parking Lot at 21 Rangeline Road; PNC Bank; Bike Carmel; Ride, Dine and Dance Event;
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Easement Agreement; JMCG Properties, LLC; Rangeline and 4rh Street RAB Project; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Dedication and Deed of Public Right of Way; Townhomes at Hazel Dell; Mayor Brainard moved
to approve. Board Member Burke seconded. Request approved 2-0.
Request for Secondary Plat; The Hamlet at Jackson's Grant, Section 1; Mayor Brainard moved to approve.
Board Member Burke seconded. Request approved 2-0.
Request for Lane Restrictions; Shelborne Road at Innsbrook Blvd/Walter Court at Walter Street/Ditch Road
Between 96`h Street and 106`h Street; Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
Request for Lane Restriction/Open Pavement Cuts; Intersection of Carmel Drive and Pennsylvania Street;
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Lane Restriction; 200 South Rangeline Road, Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 2-0.
Request for Lane Restriction; SE Corner of College Drive & Pennsylvania Street; Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 2-0.
Request for Variance; 9605 Greentree Drive; Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 2-0.
Request for Consent to Encroach; 9605 Greentree Drive; Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 2-0.
Mayor Brainard recessed the meeting at 10: 09 a.m.
Mayor Brainard reconvened the meeting at 10:25 a.m. Bid Award for 96�" Street at Hazel Dell Parkway
(Project #16 -ENG -35); Mayor Brainard moved to approve awarding the bid to Rieth-Riley Construction in
the amount of $1,588,508.79. Board Member Burke seconded. Request Approved 2-0.
Mayor Brainard recessed the meeting at 10:26 a. m
Mayor Brainard reconvened the meeting at 10:30 a.m. Request to reject bids for College Avenue Water Line
Project; Board Member Burke Moved to reject the lone bid as the amount bid came in above the estimate.
Mayor Brainard seconded. Request Approved 2-0.
ADJOURNMENT
Board Member Burke adjourned th ng at 10:32 a.m.
Christine S. Paul — Clerk- Treasur
Approved
or James Brainard
ATTE
'stine S. Paule - Clerk-Treasurdg
1