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HomeMy WebLinkAbout321530 02/13/18 �y ,CAA�ff CITY OF CARMEL, INDIANA VENDOR: 115100 ONE CIVIC SQUARE DEBRA GRISHAM, ATTORNEY AT LAW CHECK AMOUNT: $....12,336.48* CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 321530 CARMEL IN 46032 CHECK DATE: 02/13/18 DEPARTMENT ACCOUNT PO NUMBER _ INVOICE NUMBER AMOUNT DESCRIPTION 103 5023990 1.18 1,817.40 OTHER EXPENSES 106 5023990 1.18 3,545.10 OTHER EXPENSES 1061 4340000 1.18 1,053.00 LEGAL FEES 1082 4340000 1.18 405.60 LEGAL FEES 1091 4340000 1.18 1,669.20 LEGAL FEES 1125 R4340000 50648 1.18 3,846.18 2018 LEGAL SERVICES ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL VOUCHER NO. WARRANT NO. An invoice of bill to be properly itemized must show;kind of service,where performed,dates service rendered,by Vendor# 115100 Allowed 20 whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. Grisham, Debra M. Payee Attorney at Law LLC 922 East Greyhound Pass In Sum of$ Purchase Order# Carmel, IN 46032 115100 Grisham, Debra M. Terms $ 12,336.48 Attorney at Law LLC Date Due 922 East Greyhound Pass ON ACCOUNT OF APPROPRIATION FOR Carmel, IN 46032 101 General 1103 Parks Capital 1106 Park Impact/ 108 ESE/109 MCC PO#ornvolce Description Dept# INVOICE NO. ACCT#!TITLE AMOUNT Invoice Date Number (or note attached invoice(s)or bill(s)) PO# Amount 50648 p 1.18 4340000 $ 3,846.18 Board Members 2/5/18 1.18 Legal Services Jan'18 50648 $ 3,846.18 103 1.18 5023990 $ 1,817.40 2/5/18 1.18 Legal Services Jan'18 $ 1,817.40 106 1.18 5023990 $ 3,545.10 1 hereby certify that the attached invoice(s),or 2/5/18 1.18 Legal Services Jan'18 $ 3,545.10 1081-99 1.18 4340000 $ 1,053.00 bill(s)is(are)true and correct and that the 2/5/18 1.18 Legal Services Jan'18 $ 1,053.00 1082-99 1.18 4340000 $ 405.60 materials or services itemized thereon for 2/5/18 1.18 Legal Services Jan'18 $ 405.60 1091 1.18 4340000 $ 1,669.20 which charge is made were ordered and 2/5/18 1.18 Legal Services Jan'18 $ 1,669.20 received except Do Not Mail k $ 12,336.48 Total $ 12,336.48 February 7,2018 1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 Cost distribution ledger classification if claim paid motor vehicle highway fund Signature 20_ Accounts Payable Coordinator Clerk-Treasurer Title . ..e � , FEB 0" 5 201V Pref ssiona S4ryces. I nvoi ...................... c legsrNViceJaru18 FOR.SERVICES RENDERED . .FROM 1/1/18.THROUGH 1/31/18 1125 1 Ol (R).4340000/50648 y 10M023996 $ 1-817.40. F.NOeider: ©ebra M. GrishamW�106-5023990 $. 3,545,10. 181"&/rasa: 922 Gr�eyh0und Pass 1081-99 4340000 $ 1,053.00' Cafinel, I'N'4,6Q32 "_ 1082-99-4340000 - $ 40560 - d. .:,Telephbne'•31.7=690-71597 1091 43400.00 $ .. 1,669.20, TaGity a 12,3-�36,�48 Email: dgrishamlaw@i;mail:com - 1215 4BRCentral:Park $: . :Project.Name::General Palrk Legal and:Susine'ss Services :1215=4[35 Capital Mairitenarice $ 611.52 ®indoice No.: 1.1i8 Nota)Clay Tow ip y`' 61L52 . pproval41 12,948.00 Approval Hourly Date: $1.56.00: . _. .Date � .?A':1. . Service•®ate ®ascription of Service fturs"Worked Arno" iurtt®ue 1/2/2016 Worked'.on and multiple communications with J 0.5. $78.00 Simpson of Monroe, LLC and M Klitzing regarding the West Park Tree Clearing Project : (`'VUPTCP") co ntract: . Communications with Public.Access Counselor, 0.6 $.93.60 r ardin records.re nest of MCC: artici ant 9. . q P P Updated the.f le: Communicatioris yvith.Insurance"Adjusfer :0.2 • $31.20. : : regarding Tort.Claim:MGFB00094:.:Updated the.file. Co mmunicatio:ns with litigation counsel regarding the Leyndyke:lawsuit. C0 mmunications to-litigation counsel regarding 0.2: .'$31:.20 . ..,* is S the Webb appeal. :: $234 P eed Meetng wifh Park Board President J Engledoi' 1.5: 00 and senior.park officials.- Communications fficials:Communications with.J Ruble.regarding the . 0.3 . . $46.80 West Park-:The Groves Project "WP TGP" contract and'updated:the file.. . 1/3/20:18 :: .Communications t'A Kostrzewa regard'n a q. 9 . . 0.2. . $31.20 public records.re nest for.an MCC program, participant: 1 Service Date Description of Service Hours Worked Amount Due Reviewed submitted documents and multiple 1.8 $280.80 1 viL, communications with J Simpson and M Klitzing regarding the WPTCP contract documents. Communications with litigation counsel 0.2 $31.20 1 c t regarding the Leyndyke lawsuit. Communications with M Klitzing and M Guffey 1.7 $265.20 v(D regarding the Kompan Purchase Agreement terms for the playground equipment installation and warranty requirements for the WP-TGP. Worked on drafts of WP-TGP Bid documents and communications to J Ruble, M Westermeier and M Klitzing regarding the same. 1/4/2018 Continued work on WP-TGP Bid document 2 $312.00 lr drafts and multiple communications to J Ruble, M Westermeier and M Klitzing regarding the same. [.5 Hour NC.] Communications with litigation counsel 0.6 $93.60 lot regarding the Leyndyke lawsuit. Communications from M Westermeier regarding 0.2 $31.20 1.01 personnel matters. Multiple communications with J Simpson and 1.1 $171.60 �a 4 issuing insurance agent regarding the WPTCP Certificate of Insurance; reviewed bond documents and directed questions to J Simpson regarding signatures; communications with M Klitzing regarding construction commencement; communications to M Westermeier and M Klitzing regarding Monroe LLC proposal. Obtained executed contract and delivered the same to J Simpson with an outline of suggested steps including delivery of contract documents with original signatures. Provided a copy of the signed Contract and status to A Kostrzewa. Delivered change order forms to J Simpson. 1/5/2018 Worked on WPTCP insurance terms and 1 $156.00 J (e communications with Monroe LLC Insurance agent and M Klitzing regarding the same. Worked on the finalization of the WPTCP contract and multiple communications to J Simpson, CCPR staff and officials regarding the same. [.5 Hour NC] 2 Service Date Description of Service Hours Worked Amount Due Reviewed, updated and met briefly with M 0.7 $109.20 I Westermeier regarding the attorney report for 1- 9-2018 Regular Park Board meeting. Worked on drafts of WP-TGP Bid documents, 2.5 $390.00 communications with J Ruble regarding the same. Met briefly with M Klitzing regarding contract terms. Reviewed bid specifications received from J Ruble and discussed the same with M Westermeier and M Klitzing and multiple communications to J Ruble with questions and suggested changes and provided Kompan Agreement terms. Provided legal publication notice and instructions to the newspapers; provided status report to CCPR staff and officials. [.5 Hour NC.] Communications from litigation counsel 0.2 $31.20 )a4 f regarding the Webb appeal and to M Westermeier and M Klitzing regarding the same. Communications to CCPR staff regarding an 0.6 $93.60 MCC participant with regard to a records request. Communications from Insurance Adjuster 0.2 $31.20 d regarding Tort Claim MGFBO0094. Updated the file. Communications with CCPR staff regarding 0.5 $78.00 I r5 records request of MCC participant. Updated the file. 1/8/2018 Worked on records request regarding an MCC 2.7 $421.20 (a5 participant. Researched HIPAA application and disclosure requirements. Prepared for call to records requester. [.5 Hour NC.] Multiple communications with J Ruble regarding 1 $156.00 Lo the WP-GP. Met briefly with M Klitzing regarding ESE 0.2 $31.20 I'c7 61_at software issues and status of contract with Active Networks, LLC. 1/9/2018 Multiple communications regarding WP-TGP 0.6 $93.60 and review of newspaper proof; multiple communications with J Ruble regarding bid document content. 3 Service Date Description of Service Hours Worked Amount Due Communications to litigation counsel regarding 0.3 $46.80 lvq the Webb lawsuit and met with M Westermeier regarding the same. Worked on file organization for Tort Claim 0.2 $31.20 Id MGFBU0094. Reviewed WTCP contract documents with 0.5 $78.00 JoU original signatures received from J Simpson and finalized assembly of the Contract. Communications to A Kostrzewa regarding the same. Received and briefly reviewed M Krosschell's 0.3 $46.80 10-3 suggested preliminary timeline for the Monon Trail Rehabilitation - Phase I Project ("MTR- PIP") and communications to M Krosschell, M Westermeier and M Klitzing regarding the same. Met with M Westermeier regarding various park 0.3 $46.80 1 J [ (4-1) matters including the status of the Central Park Drive West Enhancement Project ("CPDWEP"), the Monon Community Entrance and Fitness «' C4�'J Enhancement Project ("MCCEFEP')~the 12A s.y 044 WPTCP4 Park Board governance and personnel matters? Prepared for and attended Annual Park Board 0.8 $124.80 [ o Meeting. 1/10/2018 Organized project files for the MTR-PIP and the 0.4 $62.40 103 WPTCP. 10(0 Reviewed Leyndyke lawsuit pleadings received 3.6 $561.60 i from, and discussed the same with litigation counsel; multiple communications with litigation counsel, L Russell and M Allen regarding the same. [.5 Hour NC.] 1/11/2018 Continued work on collection of information 1.3 $202.80 i v requested pursuant to Leyndyke lawsuit pleadings and communications with litigation counsel, M Westermeier, M Klitzing, M Allen and L Russell regarding the same. Communications regarding the MCC and met 0.6 $93.60 �S 0 with M Westermeier regarding the same. Communications with insurance adjuster, M 0.4 $62.40 0%Z.OLI Westermeier and M Klitzing regarding summer camp issue; updated the file. 4 Service Date Description of Service Hours Worked Amount Due Communications to M Krosschell regarding the 0.2 $31.20 �?a5_�((314 Inlow Park Playground Redevelopment Project ("IPIPRP") contract documents. Organized project files for the WP-TGP and the 0.4 $62.40 10 (' WPTCP. 1/12/2018 Worked on records request regarding MCC 0.7 $109.20 aeq participant and communications with MCC personnel regarding the same. Received, reviewed and multiple 1 $156.00 communications with M Krosschell regarding, the IPIPRP contract documents. Communications with M Allen regarding the 0.2 $31.20 [a Leyndyke lawsuit. Worked on and communications with A 0 $0.00 10(o Kostrzewa and J Simpson regarding contract corrections for the WPTCP. [.5 Hour NC.] 1/15/2018 Worked on file organization for the WPTCP and 0.8 $124.80 [v( communications with A Kostrzewa and J Simpson regarding a request for a W-9. Received Project Manual for the WP-TGP and 1.8 $280.80 [J 6 worked on field organization; met briefly with M Klitzing regarding project status; reviewed archaeology survey and briefly addressed the same with M Klitzing. Worked on file organization. [.7 Hour NC.j Reviewed project list and attorney report. 0.2 $31.20 I 0 1 Communications with M Klitzing regarding 0.2 $31.20 Leyndyke lawsuit. Met briefly with M Klitzing regarding project 0.2 $31.20 I v to status of the WPTCP. Met briefly with M Westermeier regarding Park 0.2 $31.20 (v Board governance matters. 1/16/2018 Worked on records request regarding MCC 0.7 $109.20 v1 participant. 5 Service Date Description of Service Hours Worked Amount Due Met with M Westermeier and M Klitzing 1.2 $187.20 [ a (o regarding WP-TGP and archaeology survey draft; multiple communications to and with A Lee of Commonwealth regarding the same with a report to M Westermeier and M Klitzing. Communications with M Allen regarding the same. Started timeline draft for the MTR-PIP. Multiple 1 $156.00 00 3 communications to M Krosschell, S Young, M Westermeier and M Klitzing regarding information necessary for completion of the same. Started work on EZChild Track Software 0.8 $124.80 Agreement for the ESE program. Communications with D Looney regarding US 0.2 $31.20 [v Communities cooperative purchasing program. 1/17/2018 Met with M Westermeier regardling various park 0.8 $124.80 D,3 (y�-��� matters including the MTR-PIP, the Webb"L lawsuit, park board governance preparation`s 3�.�� oil (ZS�v, for 1-30-2018 Special Park Board meeting. [.3 Hour NC.] Communications to outside counsel, insurance 0.4 $62.40 adjuster and M Westermeier regarding summer camp issues. Communications from M Westermeier regarding 0.2 $31.20 1 9Bl-fig communications from Active Networks LLC account representative regarding contract amendment draft. Received and started review of the Division 00 1.2 $187.20 I v Bid documents from M Krosschell regarding the MTR-PIP. Communications from M Krosschell regarding bid process dates. 1/18/2018 Met briefly with A Kostrzewa regarding status of 0.2 $31.20 records request of MCC participant. Received and reviewed amendment draft 0.3 $46.80 regarding Active Networks, LLC Contract and communications to M Westermeier regarding the same. Continued review and edit of MTR-PIP bid 1.8 $280.80 I v 3 documents. 6 Service Date Description of Service Hours Worked Amount Due Communications with M Krosschell, M 0.3 $46.80 11J,-yo 4- Westermeier and M Klitzing regarding the IPIPRP. Met with M Westermeier and M Klitzing 0.6 A,6.gO $93.60 regarding various park matters including the a3.y WP-TGP and archaeology survey draft; the �3�� MTR-PIP contract document?5tatus of Active Networks contract and EZChild Track contract status?Updated project list.`'1 1/19/2018 Communications with outside counsel regarding 1 $156.00 the summer camps issues and discussed the same with M Westermeier and M Klitzing. Updated the file. Communications to insurance adjuster. Met with M Westermeier and M Klitzing 1.4 $218.40 l 01 regarding various park matters including the park funding, organization matters and Master Plan status. Continued review and edit of MTR-PIP bid 1.6 $249.60 13 documents. Communications from M Westermeier regarding 0.2 $31.20 status of Active Networks, LLC contract amendment. Communications from L Russell regarding 0.2 $31.20 lB Leyndyke lawsuit. Updated the file. 1/22/2018 Continued work on EZChild Track Software 1.6 $249.60 Agreement for the ESE program. l Prepared for and attended the Agenda meeting 2 $312.00 l v with Senior park officials for the 1-30-2018 Special Park Board meeting. Prepared talking points and motions for MTR- 0 $0.00 I o 3 PIP to be considered at the 1-30-2018 Special Park Board meeting. [.5 Hour NC.] Communications with M Westermeier regarding 0.2 $31.20 Active Networks, LLC contract amendment. Communications from A Lee regarding West 0.2 $31.20 1 v Park Archaeology survey draft questions. Met with M Westermeier and M Klitzing 0.4 21 $62.40 lei regarding various park matters including the personnel,'the WP-TGP''dnd park organization' matters. 7 Service Date Description of Service Hours Worked Amount Due 1/23/2018 Reviewed outside counsel invoices and 0.3 $46.80 communications with A Kostrzewa regarding the same. Communications with M Krosschell regarding 0.2 $31.20 D 3 the MTR-PIP. Communications regarding the records request 0.2 $31.20 J off' regarding an MCC participant. Communications from litigation counsel 0.2 $31.20 1 d$� regarding the Webb appeal. Worked on the EZChild Track contract 1.6 $249.60 O Al 9V\ additional terms amendment and communications to M Westermeier, M Klitzing, K Baumgartner regarding the.same. Communications from Lee, J Ruble, M O'Leary, 1.4 $218.40 M Klitzing and M Westermeier regarding the archaeology survey for the WP-TGP. Updated the file. 1/24/2018 Worked on matters regarding the WP-TGP 1.7 $265.20 archaeology survey draft and multiple communications to and with A Lee, J Ruble, M O'Leary, M Klitzing and M Westermeier. Updated the file. Worked on final review of MTR-PIP bid 1.8 $280.80 i a3 documents. [.5 Hour NC.] Multiple communications with litigation counsel 0.4 $62.40 10 and M Allen regarding the Leyndyke lawsuit. Communications with M Krosschell, M 0.4 $62.40 10.3 Westermeier and M Klitzing regarding the MTR- PIP. Met with M Westermeier and M Klitzing 0.6 ']p �o $93.60✓ ` o 1 Z� regarding various park matters including the WPTCP and park organization matters. AMC) O 23`'L� 1/25/2018 Worked on final review of MTR-PIP bid 1.2 $187.20 documents. Communications to S Young 1�3 regarding the same. 8 Service Date Description of Service Hours Worked Amount Due Worked on matters regarding the WP-TGP 1 $156.00 (v 1. archaeology survey draft including the receipt and delivery of a 2017 soils report and multiple communications to and with A Lee, J Ruble, M O'Leary, M Klitzing and M Westermeier. Met briefly with J Ruble and communications to N Logsdon, M Westermeier, M Klitzing and S Young regarding the Project Manual. Updated the file. Communications with A Kostrzewa regarding newspaper publication invoice. 1/26/2018 Finalized and delivered to M Krosschell, the 1.4 $218.40 9 2) 3 Division 00 Bid Documents for the MTR-PIP. Met briefly with A Kostrzewa and L Russell 0.2 $31.20 Iv[ regarding garnishment notice and internal process. Started review of the Webb appellate brief. 0.2 $31.20 i a9 Received and communications to M 0.2 $31.20 �v(s Westermeier and M Klitzing regarding the revised WP-TGP archaeology survey. Reviewed impact fee law. 0.4 $62.40 Worked on the EZChild Track contract 1.5 $234.00 i ,161 additional terms amendment. 1/29/2018 Met with M Westermeier regarding 1/30/2018 0.5 5g,ab $78.00 Special Park Board meeting, the WP-TGP and I ).0 Impact Fee matters. `f Communications with insurance adjuster 0.3 $46.80 %-Z ,q regarding summer camp issues. Met with M Westermeier regarding and started 3 $468.00 v research and review of, and created a file regarding, the law governing Government Modernization. [1.5 Hours NC.] 1/30/2018 Completed review of, and provided comments 2.2 $343.20 i el to litigation counsel regarding, the Webb appellate brief. [.5 Hour NC.] Worked on review of law governing Government 1 $156.00 Modernization. Communications with litigation counsel and 0.5 $78.00 insurance adjuster regarding summer camp issues. Communications to M Westermeier and M Klitzing regarding the same. 9 Service Date Description of Service Hours Worked Amount Due Communications to S Young regarding the MTR- 0.2 $31.20 I J3 PIP. Communications with M Krosschell, M 0.3 $46.80 124 S—%j Westermeier, M Klitzing and the contractor regarding the IPIPRP contract documents. Attended Special Park Board meeting. 2.5 $390.00 fe 1/31/2018 Received revised Webb lawsuit appellate briefs 0.2 $31.20 I l and forwarded the same to M Westermeier. Downloaded and provided park and recreation 0.5 $78.00 !O statutes and government modernization statute to R Taylor and N Plopper. Met briefly with A Kostrzewa and S Young 0.3 $46.80 ]v regarding matters related to the Special Park Board meeting. Communications from DOCS and to M 0 $0.00 J Westermeier and M Klitzing regarding Monon Lakes' donation. [.2 Hour NC.] �Q Received, reviewed and multiple ��� 2 $312.001�- communications with Contractor Myers Construction Management regarding contract documents. Worked on preparation of contracts for signature and communications with Park Board officers regarding scheduling of the same. FEE Totals 83 $12,948.00 Signature: 'Deb-►ralM. (�rtsha w 10