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Home My WebLink About321996 02/15/18 u! t. CITY OF CARMEL, INDIANA VENDOR: 362773: ONE CIVIC SQUARE ILMCT> i_. CHECK AMOUNT: $*"*'**435.00* . � CARMEL, INDIANA 46032 125 W MARKET ST,SUITE 100 CHECK NUMBER: 321996 9M�TON E° INDIANAPOLI IN 46204 CHECK DATE: 02/15/18 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1701 4357002 42937 435.00 EXTERNAL TRAINING FEE VOUCHER NO. WARRANT NO. Prescribed by state Board of Accounts City Form No.201 (Rev.1995) Vendor# 362773 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER ILMCT IN SUM OF$ CITY OF CARMEL 125 W MARKET ST, SUITE 100 An invoice or bill to be properly itemized must show:kind of service,where performed,dates service rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. INDIANAPOLIS, IN 46204 Payee $435.00 ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Clerk Treasurer Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 42937 43-570.02 $435.00 1 hereby certify that the attached invoice(s),or 2/14/18 42937 CHRISTINE'S 2018 ILMCT COURSE MARCH $435.00 1701 101 1701 101 11-14 bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Wednesday, February 14,2018 Quinn,Jacob Deputy Clerk of City Business I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer XCIU L �f Indiana League of Municipal Clerks and Treasurers ` f 125 W Market Street,Suite 100 • Indianapolis, IN 46204 Phone (317) 237-6200 • Fax (317) 237-6206 '`['12i- INVOICE Christine Pauley Number: 42937 Clerk-Treasurer Federal Employer ID: Carmel One Civic Square DATE CONTACT Carmel,IN 46032 1/31/2018 17097 EMAIL: cpauley@carmel.in.gov EMAIL: chrispauley22@gmail.com FAX: (317)571-2410 HOME: (317)446-4649 WORK: (317)571-2414 ITEM QTY FEE TOTAL ■ 2o18 ILMCT Institute&Academy: Sunday Only(ILMCT Member) 1.00 6o.00 6o.00 ■ 2o18 ILMCT Institute&Academy: Monday Only(ILMCT Member) 1.00 125.00 125.00 ■ 2018 ILMCT Institute&Academy: Tuesday Only(ILMCT Member) 1.00 125.00 125.00 ■ 2018 ILMCT Institute&Academy: Wednesday Only(ILMCT 1.00 125.00 125.00 Member) ■ Powerful Presentations: A Hands-on Course 1.00 0.00 0.00 ■ Fiscal Management for Your Redevelopment Commission 1.00 0.00 0.00 ■ Local Public Elections from Candidate Filing to Swearing in 1.00 0.00 0.00 Ceremonies ■ Strategies for Successful"Year-End"Accounting and Reporting 1.00 0.00 0.00 ■ Community Surveys and Identifying Other Useful Data Sources 1.00 0.00 0.00 ■ Technical Differences between Cities and Towns and Identifying 1.00 0.00 0.00 Common Ground ■ Communicating Effectively with your Lawmakers 1.00 0.00 0.00 ■ Quality of Place as an Economic Development Tool 1.00 0.00 0.00 ■ Best Practices for Writing and Implementing Internal Controls 1.00 0.00 0.00 ■ Managing Difficult Interactions and Conversations 1.00 0.00 0.00 ■ How to Retain IT Assistance and Identify and Respond to Cyber 1.00 0.00 0.00 Landmines ■ Compliance with State Electronic Reporting Requirements 1.00 0.00 0.00 ■ Taxable Benefits and Wage Garnishments 1.00 0.00 0.00 ■ Sunday: Pizza at Courtyard 1.00 0.00 0.00 ■ Monday:Luncheon 1.00 0.00 0.00 ■ Tuesday: Luncheon 1.00 0.00 0.00 ■ Wednesday: Luncheon 1.00 0.00 0.00 Total: 435.00 Total Due: 435.00 Payment due upon receipt. Please remember that ILMCT only accepts payment by check and all. checks need to be made payable to ILMCT. If you have any questions,please contact the Aim p� Office at 317-287-6200. x\10 23rd Annual IL CT Institute,&Azaemy Registration Form Registration Deadline: February 23 Full Name 1( 1� �V�o ( Amount: 3� Preferred Name for Badge 1lJG✓ �� Circle One: Check MC Visa Discover AmEx Municipality ` CB.Y r�n�l Check Number(Payable to ILMCT) Title G�ex� Y/1tt✓�Cl 1t(IF Card Number Address lll/// —�1(•1p �''L r-,� Expiration Date Verification Code City/State/Zip J Name of Cardholder Phone `o�1 5� 1 l l Billing Address Email C/ n e� 't� ` �`r City/State/Zip Special Needs and Dietary Restrictions V Cardholder Signature Institute Sessions & Meals Academy Sessions & Meals Please check the events you plan to attend.Count tovaards CMC credit only. Please check the events you plan to attend.Courit towards CMC or MIAC credit,You may only earn MMC credit for these sessions,if you alreadv have received your CMG. a . 2rPowerful Presentations:A Hands-on Course ' 0-Fiscal Management for Your Redevelopment Commission _Q Powerful Presentations:A Hands-on Course I -EPizza at Courtyard 8'Fiscal Management for Your Redevelopment Commission .e Pizza at Courtyard ZrLocal Public Elections from Candidate Filing to Swearing in Ceremonies 61-uncheon Ja Municipal Resolutions,Ordinances and Codifications TStrategies for Successful"Year End"Accounting and Reporting .e Luncheon , YCommunity Surveys and Identifying Other Useful Data Sources Q-Tact and Professionalism in the Public Sector Workplace + , Kommunibj Surveys and Identifying Other Useful Data Sources ETTechn'lcal Differences between Cities and Towns and Identifying Common ' Ground J (fake your Media Savvy to the Next Level ZfLuncheon , Jrl_uncheon ,f Corn municating Effectively with your Lawmakers I Kesults Oriented Writing IalQuality of Place as an Economic Development Tool aQuality of Place as an Economic Development Tool JEMinner Class—Best Practices for Writing and Implementing Internal Controls a"Dinner Class—Best Practices for Writing and Implementing Internal Controls ,a Managing Difficult Interactions and Conversations ZkManaging Difficult Interactions and Conversations ErHow to Retain IT Assistance and Identify and Respond to Cyber Landmines 4TSafety for Local Government Employees and Officials U Luncheon a Luncheon Z'Compliance with State Electronic Reporting Requirements U-Compliance with State Electronic Reporting Requirements 21axable Benefits and Wage Garnishments -ff Structural Analysis of Municipal Utilities ❑Employee Files and Other HR Record Keeping ❑Employee Files and Other HR Record Keeping ❑Complexities and Misunderstandings of Fixed Asset Accounting for Local ❑Complexities and Misunderstandings of Fixed Asset Accounting for Local Government Government REGISTRATION FEES L _ Full Registration Sunday Monday Tuesday Wednesday Thursday $450 $60 $125 $125 $125 $70 $500 $70 $135 $135 $135 $80 :, Y uLate Fee�recp�ived aftef Feb 23}$Add$25 # � F, . t �. I TRO ILMCT 125 W. Market St.,Suite 100 Indianapolis,IN 46204 OVA Fy f S wl FIN rJii x r ,.` f r 1 y a; v +• ' 4 a 1 3 vu sn ff s c � ; r' € I A"RAt wt `�" q# r sfton i Soto Cdo a � Mx � } a r -. ..,., .., .,. a..,.s.-......,.....-,. ...i`7aE.. .,o.i.;.-,_ �....3�.a� �..w...�,.m..,'a.Rfi dm",�...,-,�..��.,.n�. .-.- ......a r�.•.��..za��K.-Mw..-a'z�...... .-�_ .-,-.�_�.�,. ,...,.«. .a��,�.............d `# d' `� ^e' ` ;� - F PIN" � � p r N11 1 t � 3 21 a, f (y n_ ff 11 r � maw".,"•" � ` �� ,�" .a,A ^, x.�. w� 1 >r ; Hotel Venue Courtyard Muncie Horizon Convention Center at Horizon Convention Center 401 S, High Street 601 S. High Street Muncie, IN 47305 Muncie, IN 47305 (765) 287-8550 *The 'Powerful Presentations:A Hands-on Course"Session Room Rate: $91 per night(plus tax) on Sunday will be offered at Ball State University. Bus trans- portation will be provided to and from the campus from the The Courtyard is connected by indoor walkway to the Horizon Con- Convention Center. vention Center. Please contact the Courtyard directly to make your reservation. Request the ILMCT block to receive the special rate of Mail completed registration form with check made payable $91 per night(plus tax), Reservations must be made by 5:00 p.m. to ILMCT or completed credit card information: (Eastern) on Friday, February 23 to receive the ILMCT rate, ILMCT is ILMCT not responsible for hotel reservations or cancellations, 125 W Market Street,Suite 100 Indianapolis, IN 46204 --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Meeting Materials Parking Special Needs Please provide your email address on your registration form. Parking is complimentary for hotel guests in the hotel parking We want to make all events accessible to you,If you require Meeting materials will be emailed to attendees prior to the garage.Limited complimentary surface parking is available special arrangements or a special diet,please notify us on event via Dropbox.If you are using Internet Explorer 9(IE9) for commuters with additional paid parking available in the your registration form,We may not be able to accommodate to view the files,the files might have missing or garbled hotel garage. such requests the day of the event. text.To fix the issue,uncheck the option"Rely on system fonts only;do not use document fonts"from the Adobe PDF Meals Late Registrations Settings tab within the Adobe PDF printer preferences dialog Included with your registration fee,continental breakfast Registrations received after February 23,including onsite box.Printed copies will not be available onsite.Please print will be provided Monday through Thursday and lunch will registrations,will be subject to a late fee of$25. copies or save files to your device prior to your arrival,Will be provided Monday through Wednesday.Dinner will be access is complimentary at the Horizon Convention Center, provided on Tuesday night at the Convention Center.Pizza Cancellation Policy however power outlets may be limited.Bring your device fully will also be served in Conference Room AB at the Courtyard Written cancellation received on or before February 23 will charged to the event each day. on Sunday evening following class.Monday and Wednesday be refunded less a$50 adrninistratnie fee.Cancellations nights are open for conference attendees to explore Muncie. should be faxed to(3-17)237-6206,or sent to aspur- Conference Attire ILMCT has coordinated events for both evenings,however geon@aimindiana,org.No refunds after February 23. Business casual attire is suggested for this event.Event room these events are optional and are not included in your temperature may vary beyond ILMCT control;please wear registration fee. layers of clothing for your comfort. What is the difference betWeen the Institute & Academy? . Certified Municipal Clerk (CMC)/Institute—The CMC program is designed to enhance the job performance of the clerk, clerk-treasurer, controller and deputy clerk.To earn the CMC designation, attendance in an extensive education program is required. Institute classes are designed to equip attendees with the basic skills needed to carry out the duties of their office, based on the Interna- tional Institute of Municipal Clerks (IIMC) core curriculum,These classes are also designed for those pursuing their Indiana Accredited Municipal Clerk(IAMC) designation through ILMCT Master Municipal Clerk(MMC)/Academy—The MMC program is an advanced continuing education program that prepares participants to perform complex municipal duties.The program has an extensive and rigorous educational component and a professional and social contribution component,The MMC applicant must demonstrate that they have actively pursued education and professional activities.Academy classes are deemed appropriate for those working towards their MMC designation. More information on the IIMC programs can be found at www.iimc,com. Additionally, both Institute and Academy classes can be used toward the Certified Public Finance Administrator (CPFA) designation offered through the Association of Public Treasurers of the United States and Canada. More information can be found at www,aptusc.org. Attend the Opening Session on Sunday for more information on how to earn the various certifications offered through ILMCT, IIMC, and APT-USC. Agenda Luncheon 5 12:30 p.m.— • Registration 5:00 p.m. 1:15 p.m.— Institute Class—Communicating Effectively with your 1 30 rn Opernn2:05 p.m. Lawmakers — Oriented Writing Academy Class Results nted 2:30 p.m.— Institute&Academy Class—Powerful Presentations:A 2;20 p m :a Instrtute&Academy Class Qua�ity;of Puce as an .. 4:30 p.m. Hands-on Course 4;10 p.m, Economic Development Tool Bus departs from Horizon Convention Center at 2:10 pm. 6:00 p.m.— Dinner/Institute&Academy Class—Best Practices for and relurns from the Ball State campus at 9:50 p.in. 8:00 p.m. writing and Implementing Internal Controls 5 OO p m Insttt"ute&Academy Class Fiscal Management for Your Sponsored by London�iitte Croup LLC 6:00 p m Cievetopment Commission 6:30 p.m. Pizza at Courtyard 7:30 a.m.— Registration&Continental Breakfast r , . 11 i i 111 11 oll 1 8:00 a,m. _ 7:30 a.m.— Registration&Continental Breakfast 810 a m Institute&Academy-Class Mani ging Difficult 8:00 a.m. 10 OOi�a m (nteracfions'and Conyersafions 8 OOa m Instrtute Class-Local Public Elections from Candidate 10:15 a.m.— Institute Class—How to Retain IT Assistance and Identify 12 00 p m Filing to Swearing ri Ceremonies 12:05 p.m. and Respond to Cyber Landmines `' Academy Class Municipal Resolutions Ordrnarices and Academy Class—Safety for Local Government Employees Goaiflctions � and Officials 12:00 p.m. Aluncheon 12 05pLuncheon � � 1:00 P.M. 1 1�,:Ki rn r Instrtute Class'. Sirateyes for Successful 'YpaEnd 1:15 p.m.— Institute&Academy Class—Compliance with State 2 05 rn FAccounting and R�porUny 2:15 p.m. Electronic Reporting Requirements Academy Class Tdct and Professionafrsm inthe PutilEc 2 30 p m � Instrtute ClassTaxaple Ben-tits and Wage'Gar nishmerits M ;n F „ Sector Workplace ?., 4 20,p m 'Academy.Class Structural Anlysrs ofMunrcipal U nitres 2:20 p.m.— Institute&Academy Class—Community Surveys and 4:20 p,m. Wednesday Night Optional Activity-Details Available Onsite 4:10 p.m. Identifying Other Useful Data Sources Not Included in Registration Fee 6,00 p m Monday Nrqht Optionalllctivlty° 'Details Available Onsite .,Not Included in Re�rstrandil Fee r� � • 7:30 a.m.— Registration 800am _ 7 30:a rn RegisiraUon&Continental Breakfast s ' 7 30 a m Breakf /Instrtute&Academy Class Employee,Filen; 8OOam��T. �:f, .. . . n 10 00=a may and _ er HR Record Keeping 8.00 a.m.— Institute Class—Technical Differences between Cities and 10:10 a.m.— stitute&Academy Class—Complexities and Misunder- 12:00 p.m. Towns and Identifying Common Ground 12:00 p.m. standings of Fixed Asset Accounting for Local Government Academy Class—Take your Media Savvy to the Next Level Educational Sess1 Powerful;Presentations:AHands-on Course(Institute&` Community Surveys and Identifying Other Useful'Data Academy). ;'Sources(Institute&Academy) { Many'of us have gonefar too long without some time inthe computer Data'is helpfuFfor making ',number of decisions:Sometimes the lab.These days Ore` citation software`is`fully embedded in the routine challence is.how to'.-find the right kind of,nfcrraation to aid you in ;your l function!ng of-any professional setting..'Ityou have found ypurself° deliberations::This course will investigate community surveys,take ` i asking"for help with-presentation programs;-or would simply like to : i-you thrbughtlie extehsive process of completing a usefutsury" and pick up some advanced:tools and tricks`foryour computer;-this is the' ; teach you where to find of�erdara sets�common`to the�furrticns pf, workshop for you:Attendees will learn the basics,and some advanced municipal government; i mechanics, of several popular presentation'programs,and will receive linstruction on how best to utilize them in.:giving your next�presentat!on_�. Fiscal Management for Your Redevelopment Commission Technical Differences between Cities and Towns and (Institute&Academy) i Identifying Common Ground (Institute) Municipal clerk-treasurers wear many hats. By law, one of these hats There are some structural differences between cities and towns and j Includes being the fiscal officer for the community's redevelopment it's helpful to understand those differences when talking with citizens I commission,This responsibility can bring different accounting and or other policy makers. In many respects, however, differences reporting requirements unique to projects overseen by the commis- between administering a city and a town are simply a matter of scale. sion.This workshop will offer a look into Indiana's redevelopment i As such, many of the organizational innovations that arise in municipal commissions, horn!they can be structured, important statutory and j projects could be applied to your own municipal projects despite regulatory requirements to understand,and an advanced look at how differences in scale.Attend this workshop to expand your knowledge fiscal officers can best manage this responsibility. of the differences between the two units of government and learn how IN 111�11111111 1�1111,11'K to apply other cities and towns' innovations to your ov�m projects by scaling information up or down to suit your needs. local,Public Bections from Candidate Filing to Smearing iq ' Ceremonies`(Institutej Takeyour Media Savvytofhe Next Level;(Acadeny) ` Indiarja's'public election.law�is complex and getting rt right is critical to No doubtyoor community has countless success stories to share!This maintaining public trust".This extended course will ensure=clerks and j urorkshop will cover best practices,in media-relations and storytelling.- I clerk-treasurers have:a thorough understanding''of Indiana's election. ;,Come for tips on identifying newsworthy topres,and ensuring those procedures,are in'co11 nipliance as candidates and public officials;and stories are,told to the Widest audience possible We'II also cover- can effectively communicate the electoral process to your citizenry. strategies on funding relationships w!th press;emerging trends in {And,this class wouldn't be complete without a wearing in ceremony!.,-! ;communications and.have the opportunity t6 ask questions of media experts.You`f I uefinitely walk�3'vk with new toots in expandrngt e I Municipal Resolutions,Ordinances and Codifications I coverage of your city or town, I (Academy) m . Are you composing your municipality's official rules and pronounce- i Communicating Effectively with your Lawmakers(Institute) j ments effectively and in accordance with relevant legal guidelines? .Most municipal officials communicate with their legislators from time Do you know how to properly codify,your books so they may be to time. However, is that communication producing the necessary i referenced at any time?As you likely know,the nuances between or results?Has a solid foundation been laid for a relationship that creates dinances and codifications,and the procedures for proper codification, mutual understanding and a desire to help your community?Obtain are subtle but crucial.Attendees will leave this workshop with a strong the tools you need for being mere confident in your interactions with appreciation for advanced mechanics and procedures for writing lawmakers and your ability to effect change at the Statehouse. resolutions and ordinances. Results Oriented Writing.(Academy) Strategies for Successful"Year End"Accounting'and ' As a financial-officer, one of your,most'mortant7esponsrb�l�ties, and Reporting(Institute),," a skilf'central to success`in your role, is the',," fiting"and editing of'. . As.wita all long term opojects,there is a.smart-way to..,handle-year end ; reports, proposals,and-,other f.nal-documents.When preparing,large accounting and reporting,and there is'a hard way"The hard way, or quantities of:wriften documents,you neod to be able to write clearly, course,-is to save all the"tinj'ork until the eleventh hour and complete . and quic��ly,and know how to edit and polish your wortls effectively. your year-ehd filing under serious tune'constraints In,this,course,yo, Attend this aVorkshop to pickup tips and tricks on how to Organize.,..: , will pie! up tricks and techniques for completing your annual account your thoughts offecti+rely;catch sneaky mistakes quickly,ono produce rng and reporting responsibilities rn stages throe hout.tho ear,so,you' 9 Y Y I convincing pieces of-written work can work smarter, - r f ! Quality of Place as an Economic Development Tool i Tact and Professionalism in the Public Sector Workplace (Institute&Academy) (Academy) Municipal officials come from varying backgrounds with a wide array Intentional focus on building quality places is integral to growing local I of professional experience, For those thrown into the deep end of economies through talent attraction, business attraction, or both,This ' the pool this introductory course on professionalism and business course will cover the principles of place-based economic develop- etiquette, even under difficult circumstances,will come in handy.The merit,the numbers that back up a community's need to do more than create a shovel ready environment, ho skills learned in this class will prepare you when answering tough questions communicate with citizens questions or tackling sensitive matters, in person or in writing,with and others about place based priorities,and the many resources i employees, peers, contractors,and more, L available to Indiana's cities and towns. a 112111 u ! Best Practices for Writing and Implementing Internal Taxable Benefits and Wage Garnishments(Institute) Controls(Institute&Academy) Understanding how to handle taxable benefits for processing payroll i In=recent years, much effort has been ex:pendedto ensure Tunic and answering employee questions is critical for municipal clerks ' pal"otficial8"and those in 8tew2rdsh p of pbf uic unds exe(cise;good who wear many hats.There are many obvious taxable benefits, like judgement aha follow protocols preventing mismanagement and municipally provided cell phones and uniforms. However,what about fraud As_`clerk or clerk treasurer,you�have likely had'a; Taylor, Karen E. From: Pauley, Christine Sent: Monday,January 29, 2018 5:10 PM To: Taylor, Karen E. Subject: FW:ILMCT Institute&Academy- Register Today! Attachments: REG BROCHURE ILMCT Institute Academy 2018.pdf, SCHOLARSHIP APPLICATION ILMCT Institute &Academy 2018.pdf Please register me for all the days but Thursday. Thanks. Christine S. Pauley Clerk Treasurer, City of Carmel Executive Director, City of Carniel Local Public Improvement Bond Bank (3 17) 5 71-243 0 (direct) (317) 760-5675 (cell) "The same prudence which in private life would forbid our paying our own money for unexplained projects,forbids it in the dispensation of the public moneys." T komas Jefferson From: Natalie Hurt [mailto:NHurt@aimindiana.org] Sent: Friday, January 26, 2018 10:33 AM To: Clerks Mail Subject: [ILMCT Listserv] ILMCT Institute &Academy - Register Today! Good morning, ILMCT members! The 23rd Annual ILMCT Institute & Academy is scheduled for March 1 1 -1 5 at the Horizon Convention Center in Muncie, Indiana! Attached is the registration brochure with a complete agenda and course descriptions. The deadline for registration is Friday, February 23. Please note that the registration increases by $25 after this date, so register early! Hotel accommodations are available at the attached Courtyard. Hotel reservations must be made by February 23 to receive the group rate of $91 per night (plus tax). ILMCT is offering a limited number of scholarships to cover registration fees. Please see the attached scholarship application for details and to apply. New this year, the event will offer an opening session where you can get details on how to earn certifications through ILMCT, IIMC, and APT-USC. Additionally, the State Board of Accounts will be at the Institute & Academy on Monday, March 12. They will provide a resource center near registration for you to get answers to all of your questions. Please feel free to contact me directly with any questions at nhurt@aimindiana.org. i We look forward to seeing eVeryone in Muncie! Best, Natalie Natalie Hurt - Special Events & Conferences Director 125 W. Market St., Ste. 100, Indianapolis, IN 46204 P: 317.237.6200 x233 F: 317.237.6206 eco fW rt TACT is now Aim. Accelerate Indiana Municipalities. Think Indiana Association of Cities and Towns, taken to the next level. More modern. More strategic. More collaborative. In the days and weeks ahead we are excited to share more about the changes in our organization and how we hope this new, vibrant approach is just the beginning of another 125 years of working together with you on behalf of Indiana's economic engines, its cities and towns. Email secured by Check Point You received this message because you are subscribed to the Google Groups "ILMCT Listserv" group. To unsubscribe from this group and stop receiving emails from it, send an email to members+unsubscribe�uu>lists.ilmct.org. 2