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Home My WebLink About02-21-18-15/Indy Trolley, LLC/19,265/2018 Trolley ServicesRESOLUTION NO. BPW 02-21-18-15 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY ACKNOWLEDGING RECEIPT OF CONTRACT WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana ("City"), is authorized to enter into contracts; and WHEREAS, pursuant to Indiana Code 36-4-5-3, the City's mayor may enter into contracts on behalf of the City; and WHEREAS, pursuant to his authority under Indiana law, the City's mayor, the Honorable James C. Brainard, has caused to be signed the City contract attached hereto as Exhibit A (the "Contract"); and WHEREAS, Mayor Brainard now wishes to present the contract to the City's Board of Public Works and Safety for it to be publicly acknowledged, filed in the Clerk -Treasurer's Office, and made available to the public for review. follows: NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as 1. The foregoing Recitals are incorporated herein by this reference. 2. The receipt of the Contract is hereby acknowledged. 3. The Contract shall be promptly filed in the office of the Clerk -Treasurer and thereafter made available to the public for review. SO RESOLVED this day of Ir , 2018. 2 r CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: ames Brainard, Presiding Ofr Harp• - Mary Ann Date: Lori S. W Date: A Christine Pauley, Clerk-Treasurer�/J�� S� Date: e � SAE BassNy Documents\BPW-Resolutions)2018\Acknowledge Performance Agreement - Indy Trolley, LLC.docx2/14/2018 3:20 PM A•os-1$ Indy Trolley, LLC Community Relations - 2018 Appropriation # 1203 43-593.00, P.O. # 101333 Contract Not To Exceed $19,265.00 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement') entered into by and between the City of Carmel and Indy Trolley, LLC (the "Vendor"), as City Contract dated December 16, 2015 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: zzlr tat' es Brainard, Presiding Officer : 5 Mary Ann Burke, Member Date: Lori S. Watson, Member Date: ATTEST: Christine Pauley, Clerk -Treasurer Date: �X:Cmtrw+aV'�d.Src. h G—L, 5—C -1V Nd" %?017U fy TMky, LLC ASA:OIAJ-2/1MIS ):JR f NIJ Indy Trolley, LLC By: Authorize natureK�v ick C Ar22- Bou cT Printed Name Title FID/TIN: (o1-f—I O 3j��7 4 Last Four of SSN if Sole Proprietor: S_I U Date: 0,D- -0S -201 16 U11 2018 City Of Carmel Indy Trolley Event Service Requests $1,315.00 4.5hrs. Trolley #2 -February 101h, 5:OOpm-9:30pm -Gallery Walk $1,485.00 5.5hrs. Trolley #1 -July 21", S:OOpm—10:30pm Art of Wine $2,025.00 7.5hrs. Trolley #1 -December 1", 2:00pm — 9:30pm Holiday in the Arts District $2,125.00 7.5hrs. Trolley #2 -December 1", 2:OOpm — 9:30pm Holiday in the Arts District $2,025.00 7.5hrs. Trolley #1 -December 8'h, 2:OOpm — 9:30pm Gallery Walk & Holiday Porchfest $2,125.00 7.5hrs. Trolley #2 -December 8'h, 2:OOpm — 9:30pm Gallery Walk & Holiday Porchfest $2,025.00 7.5hrs. Trolley #1 -December 15'h, 2:OOpm — 9:30pm $2,125.00 7.5hrs. Trolley #2 -December 15'h, 2:OOpm — 9:30pm $2,025.00 7.5hrs. Trolley #1 -December 22nd, 2:00pm — 9:30pm $2,125.00 7.5hrs. Trolley #2 -December 22nd, 2:OOpm — 9:30pm 1 4 Total Due The City of Carmel will be invoiced for each Trolley and date individually. We respectfully request that a separate check be written for each invoice serviced. Thank you! 1/29/2018 revised )(;e INDYTROLLEY, LLC ENGAGEMENT CONDITIONS FOR TRANSPORTATION SERVICES: The Parties agree that IndyTrolley will not be responsible for or liable for limiting service for 'acts of god', weather that endangers safety, mechanical failures, terror acts, beyond the value of the services rendered or total payments tendered. Where and when a secondary fleet Trolley can be put into service all reasonable efforts will be put forth by each party to continue service. Services outside of the Indianapolis area may carry other/additional fees. Client cancellations: All funds tendered for deposit or payment of anticipated services are 50% refundable once received up to the 61$t. day prior to the service event date of IndyTrolley. On the 60" - 0 day of the service event date no refunds will be refunded/owed for cancellations by the reserving client. IndyTrolley secondary policy is: if IndyTrolley can re -book the full amounts on the same dates and times of service booked; 100% of those funds will be refunded. IndyTrolley reserves the right to book in front of and behind the itinerary times reserved in the books of IndyTrolley for the reserving client. We recommend that you research your times of need and have your itinerary well in hand when making your reservation and deposit. If there is open same Trolley time in front and behind the client's reservation surely extension of times will be provided on a pay for time basis. If on the Day of Service the client increases or goes over the reservation time allotted they hereby agree to any such additional charges for the service time incurred on the rates established for that period by IndyTrolley. IndyTrolley has a driver comp fee of $100 for any services after midnight. All other rates apply to the reservation. Any bookings that exceed the current year will have a revised service and rate schedule published in the last two weeks of each December service year. No "glass" containers or Styrofoam coolers permitted on -board. Adult beverages are permitted provided the reserving party contends all passengers are at least 21 years old, and removes all refuge, and personal belongings are removed by the reserving party. Any sickness on -board requiring clean-up carries a reserving party fee of $225.00. The Reserving Responsible Party shall provide IndyTrolley in advance of the service date his/her Responsible Person of the Event/Day who will act on behalf of the Reserving Party for Trolley use. When the reserving party submits a deposit, reservation check the parties both agree to the above IndyTrolley conditions. Responsible person/payee signature: Responsible person -print name: Responsible person's address: Date: Event Date: (7/2017) END FWANt City INDIANA RETAIL TAX EXEMPT Page 1 of 1 003120155 002 CERTIFICATE FEDERAL EXC SE TAX EXEMPT PURCHASE101333 UMBER ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/P CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 SHIPPING LABELS AND ANY CORRESPONDENCE i i PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 1/29/2018 370161 2018 TROLLEY SERVICE: 2/10; 7/2) 12/1 (2); 12/8 (2); 12/15 (2); INDYTROLLEY LLC Community Relations VENDOR 135 EDGEWATER DRIVE SHIP 1 Civic Square TO Carmel, IN 46032- NOBLESVILLE, IN 46062 - PURCHASEID BLANKET CONTRACT PAYMENTTERMS FREIGHT 22951 — -- QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1203 Fund: 101 General Fund Account., 43-593.00 1 Each 2018 TROLLEY SERVICES: 2/10; 7/21; 12/1 (2); 12/8 (2); 12/15 $19,265.00 $19,265.00 (2); 12/22 (2) Sub Total $19,265.00 OF CA Send Invoice To: Community Relations 1 Civic Square0 Carmel, IN 46032- �`+/✓� A_ PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $19,265.00 SHIPPING INSTRUCTIONS A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 c/ AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Nancy Heck James Crider TITLE Director Administration CONTROL NO. 101333 CLERK -TREASURER