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Home My WebLink AboutBPW 2-7-18Board of Public Works and Safety Meeting MINUTES Wednesday, February 7, 2018 — 10:00 a.m. Meeting Room B Monon Community Center East Building 1235 Central Park Drive East Carmel, IN MEETING CALLED To ORDER Board Member Burke called the meeting to order at 10: 08 a.m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine Pauley and Deputy Clerk Jacob Quinn Mayor James Brainard was not present. MINUTES Minutes for the January 17, 2018, Regular Meeting were approved 2-0 BID/OUOTE OPENINGS AND AWARDS Bid Opening for Jumper Lane — Small Structure Replacement (16 -SW -79); Board Member Burke opened the quotes and read them aloud: Contractor Bid Crider and Crider $404,674.64 White Construction $447,000.00 Morphey Construction $456,000.00 Bid Opening for Jordan Woods Stormwater Improvements (15-16); Board Member Burke opened the quotes and read them aloud: Contractor Bid Crider and Crider $1,297,485.73 Eagle Valley $1,324,184.00 White Construction $1,387,000.00 Calumet Civil $1,592,000.00 HIS Constructors $1,623,938.00 Atlas Excavating $1,799,850.00 Lykins Contracting $1,824,800.00 Quote Opening for 2018 Fertilization; Board Member Burke opened the quotes and read them aloud: Contractor TruGreen $128,460. 00 (Option 1) $146,199.00 (Option 2) Quote Opening for 2018 Olivia on the Main Irrigation Project; Board Member Burke opened the quotes and read them aloud: Contractor Bid Allen Irrigation $96,700.00 Estes Grounds Maintenance $120,632.90 Bid Opening for 2018 Landscape Maintenance; Board Member Burke opened the quotes and read them aloud: Contractor Hittle W8,779.19 Bid Opening for 2018 Mowing; Board Member Burke opened the quotes and read them aloud: Contractor Hittle :, $480,021.92 Bid Opening for 2018 Equipment & Attachments; Board Member Burke opened the quotes and read them aloud: Contractor Bid Brights Equipment — Product Cost $247,689.98 Brights Equipment — Value of Trade -Ins $54,500.00 Brights Equipment — Total Price $193.189.98 Bid Opening for Police Vehicle Bid; Board Member Burke opened the quotes and read them aloud: Contractor Bloomington Ford $26,676 33 per unit Pearson Ford $26, 743.46 per unit Capitol City Ford $26,899.33 per unit Gene Lewis Ford $27,015.00 per unit Advantage Ford $27,018. 00 per unit PERFORMANCE RELEASE APPROVAL REQUESTS Resolution BP W-02-0 7-18-08; McAteer Private Residence; Stormwater BMP's; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 1 1 1 Resolution BP W-02-07-18-09; The Legacy; Concrete Washout @ Overlook, Meadows and Ridge; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. CONTRACTS Request for Purchase of Goods and Services; Clark Dietz, Inc.; ($23,630. 00); Jumper Lane Culvert Replacement — Construction Inspection; Additional Services #12; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; CrossRoad Engineers, P. C.; ($197, 000.00); 6rh Street SE and Range Line Road Roundabout - Design; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; CrossRoad Engineers, P. C.; ($1,195, 000.00); 2017 Carmel Bond Program Management; Additional Services 1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; DLZ Indiana; ($328,200. 00); 106`h Street and Hazel Dell Parkway Roundabout - Design; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Studio MArchitecture and Planning, ($293, 000.00); Civic Square Storage Building - Design; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ' Request for Purchase of Goods and Services; Rollfast, Inc.; ($22,850. 00); Planning, Advising and Implementation for Bike Events; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Precision Concrete, Inc.; ($58,764.90); Sidewalk Trip Hazard Removal; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Hood's Gardens, Inc.; ($22,560.50); Annuals for Hanging Baskets; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-02-07-18-01; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; The Seward Johnson Atelier, Inc.; Extending Exhibition Period for 6 Months; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-02-07-18-03; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Matt the Miller's — Carmel, LLC; (City Receives 20% of Total Gross Sales); Festival of Ice at Center Green Vendor Contract; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-02-07-18-04; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Silkelicious; (City Receives 20% of Total Gross Sales); Festival of Ice at Center Green Vendor Contract; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-02-07-18-05; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Baked Cheese Haus; (City Receives 20% of Total Gross Sales); Festival of Ice at Center Green Vendor Contract; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-02-07-18-06; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Pastries Chefs; (City Receives 20% of Total Gross Sales); Festival of Ice at Center Green Vendor Contract; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-02-07-18-07; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; David M. Schwarz Architects, Inc.; ( Varying Billing Rates for Staff as Needed and Other Reimbursable Expenses); City Center Hotel Design Review; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; TMT, Inc.; ($75, 000.00); Tree Work; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Bartlett Tree Experts ($6,039. 00); Tree Work — Urban Forestry; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Indianapolis Power and Light Company; Subordination Agreement for Jumper Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Prestige Performance II, Inc.; ($14,130.00); Promotional Supplies; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Skillsoft Corporation; ($2,944.30); Skillchoice IT 2.0; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Office Keepers; ($21, 725.00); Janitorial Services for CPD IS` & 2nd Floor; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Requestfor Purchase of Goods and Services; Indianapolis Power and Light; ($10,301.27); Reimbursement Agreement for Jumper Lane/Relocate Underground Power; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; E&B Paving; ($4,284.40); Carey Road & 136`h Street — Project #16 -ENG -26; CO #13; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley Construction Co, Inc; ($126,448.87); Rangeline & City Center RAB — Project #16 -ENG -50; CO #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley Construction Co, Inc; ($7,755. 00); Rangeline & City Center RAB — Project #16 -ENG -50; CO #3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley Construction Co, Inc; ($65, 000.00); Rangeline & City Center RAB — Project #16 -ENG -50; CO #4; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Gradex, Inc; ( $272, 548.33); 126`h Street Improvements — Project #16 -ENG -04; CO #4; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; White Construction, Inc; (-$14,524.70); Guilford and City Center RAB — Project #16 -ENG -24; CO #5; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; White Construction, Inc; ($633.49); Guilford and Carmel Drive RAB — Project #16 -ENG -23; CO #4; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley Construction Co, Inc; ($3,481.80); 96Th and Keystone RAB — Project #16 -ENG -05; CO #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley Construction Co, Inc; (None) 96`h and Gray Road RAB — Project #16 -ENG -34; CO #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley Construction Co, Inc; (None); 96`h and Hazel Dell RAB — Project #16 -ENG -35; CO #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley Construction Co, Inc; ($24,432-52); 126`h and 136`h Gray Road RAB's — Project #16 -ENG -16 and 16 -ENG -54; CO #14; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; E&B Paving; ($36,320.43); Hawthorne & Carey RAB — Project #16 -ENG -09; CO 914; Board Member. Burke moved to approve. Board Member Watson seconded. Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use/Close City Streets; Trolley Pick-up/Drop-off; December 1", 8`h, I5`h and 22nd, 2018,- 6:00 018;6:00 a.m. —12:00 a.m.; Board Member Burke moved fo approve. Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets; Carmel on Canvas Artist Lane & Reception; September 14`h & 15` , 2018 (15 Minute Parking Spot by Agave and 2"d Ave N. W); 6:00 a.m. —12: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use City Streets; Santa Arriving by Truck; December 1s; 8`h 15`4 and 22nd, 2018; 1:30 p. m. — 2:15 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets; City of Carmel Memorial Day Celebration; May 25'h, 2018; 7:00 a. m. —11: 00 a. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Gazebo/Fountain Area/Japanese Garden/Palladium Center Green; Festival, Parade and Fireworks; July 1— July 4, 2018; 5: 00 p. m. —11: 59 p. m. ; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets; Community Event — Gallery Walk; May 12, 2018; 7: 00 a.m. — 12: 00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets; Community Event — Gallery Walk; September 8, 2018; 7: 00 a.m. —12: 00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets; The Valentine Trolley; February 10, 2018; 6: 00 a.m. — 11: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Gazebo; Prayer for Our Country ,& Carmel; May 3, 2018; 11: 00 a. m. —1:30 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Palladium Center Green/Tarkington Restrooms/South Lawn of Veteran's Plaza; Carmel Farmer's Market; Saturdays May 5`h — September 29`h, 2018; 6:00 a. m. —12:30 p. m. (May 19`h and August 11 `h; 6 a.m. — 5:30 p.m.); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Parking Spaces; Library Book Mobile; March 3, 2018; 11:00 a.m. — 3:00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER Resolution BPW 02-07-18-02; Fractured Atlas; Arts Grant; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Drainage Easement; 218 Walter Court, LLC; Board Member Burke moved to approve. Board Member Watson seconded. Request.approved 2-0; Request for Stormwater Technical Standards Variance; Midtown West & Merchants Building; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Stormwater Technical Standards Variance; Goodman Campbell Medical Office Building — Illinois/US31; Board Member Burke moved to'approve. Board Member Watson seconded. Request approved 2-0. Request for Stormwater Technical Standards Variance; Woods at Lions Creek; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Temporary Construction Entrance; Brookshire Golf Course —Gray Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restrictions/Open Pavement Cuts; Various Locations; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Existing Curb Cut Relocation/Curb Cut Vacation/Temporary Construction Entrance/Lane Restriction; 1035 Oswego Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Sidewalk Closure and Temporary Removal/Repair for a Sidewalk; Brookshire North Subdivision; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restriction — Installation of New Fiber Optic; 650 East Carmel Drive — Metro -E Mutual Bank Project; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Final Plat; The Ridge at the Legacy Section 4; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Replat; Wagner's Lot 7 & Lot 8 of C. W. Weidlers Addition; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Performance Bond Amount Reduction; Ridge at Legacy Sections 1, 2 and 3; Reduction for Pond Liners; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. HEARINGS Unsafe Building Hearing; Residential Structure Located at 10421 Hillsdale Dr., Carmel, IN 46032; Brent and Regina Rice. Item remains TABLED ADD-ON Board Member Burke moved to add-on item for Request to Use City Streets; Ice Carving Event; February 17, 18 and 19, 2018; 12:00 0. m. —12:00 a. m.; Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Board Member Burke moved to add-on item for Purchase of Goods and Services; SEI, Inc.; $4,643.44; Database Server; Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Board Member Burke moved to add-on item for Purchase of Goods and Services; Clay Township Regional Waste District; $75,850. 00; 96`h and Keystone Parkway Road Improvements - Forcemain Relocation Across keystone Avenue; Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Board Member Burke moved to add-on item for Purchase of Goods and Services; Clay Township Regional Waste District; 96`h and Keystone Parkway Road Improvements — Northwest Ramp Gravity Sewer and Forcemain Relocation; Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Board Member Burke adjourned the meeting at 10:25 a.m. Christine T Pauley — Cl rk-Treasurer 61 Approved layor James Brainard 1