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Home My WebLink About322588 03/12/18 Gqq q1�`.. '''`• CITY OF CARMEL, INDIANA VENDOR: 1.15100• ONE CIVIC SQUARE DEBRA GRISHAM,ATTORNEY AT LAW CHECK AMOUNT: $•t•'11,263.20' s. a CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 322588 vy.TON.`o, CARMEL IN 46032 CHECK DATE: 03/12/18 ,_uur DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 103 5023990 2.18 312.00 OTHER EXPENSES 106 5023990 2 .18 4,877.60 OTHER EXPENSES 1081 4340000 2 .18 370.50 LEGAL FEES 1082 4340000 2.18 234.00 LEGAL FEES 1091 4340000 2.18 1,192.10 LEGAL FEES 1125 4340000 2.18 3,110.68 LEGAL FEES 1125 R4340000 50648 2 .18 1,166.32 2018 LEGAL SERVICES ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL VOUCHER NO. WARRANT NO. An invoice of bill to be properly itemized must show;kind of service,where performed,dates service rendered,by Vendor# 115100 Allowed -20_ whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. Grisham, Debra M. Payee Attorney at Law LLC ' 922 East Greyhound Pass In Sum of$ Purchase Order Carmel, IN 46032 115100 Grisham, Debra M. Terms $ 11,263.20 Attorney at Law LLC Date Due 922 East Greyhound Pass ON ACCOUNT OF APPROPRIATION FOR Carmel, IN 46032 101 General/103 Parks Capital/106 Park Impact/108 ESE/109 MCC PO#ornvolce Description Dept# INVOICE NO. ACCT#/TITLE AMOUNT Invoice Date Number (or note attached invoice(s)or bill(s)) PO# Amount 50648 Final 2.18 4340000 $ 1,166.32 Board Members 3/5/18 2.18 Legal Services Feb'18 50648 $ 1,166.32 1125 2.18 4340000 $ 3,110.68 3/5/18 2.18 Legal Services Feb'18 $ 3,110.68 103 2.18 5023990 $ 312.00 1 hereby certify that the attached invoice(s),or 3/5/18 2.18 Legal Services Feb'18 $ 312.00 106 2.18 5023990 $ 4,877.60 bill(s)is(are)true and correct and that the 3/5/18 2.18 Legal Services Feb'18 $ 4,877.60 1081-99 2.18 4340000 $ 370.50 materials or services itemized thereon for 3/5/18 2.18 Legal Services Feb'18 $ 370.50 1082-99 2.18 4340000 $ 234.00 which charge is made were ordered and 3/5/18 2.18 Legal Services Feb'18 $ 234.00 1091 2.18 4340000 $ 1,192.10 received except 3/5/18 2.18 Legal Services Feb'18 $ 1,192.10 $ 11,263.20 Total $ 11,263.20 March 7,2018 1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance }� with IC 5-11-10-1.6 Cost distribution ledger classification if claim paid motor vehicle highway fund Signature 1U� 20 Accounts Payable Coordinator Clerk-Treasurer Title 310sc RTMP MAR 0 5 2M Professional Services Invoice c Fegal Services Feb'18 _ FOR SERVICES RENDERED Dat�:�/5/2�01� FROM 2/1/18 THROUGH 2/28/18 L1z51 os R 4s Q o/ 0_64 F 1125-1-01-4340000 3) 1/Q,69 ;.rovider;J_D_ebra M Grisham,—)homey at Law LLC 103-5023990 3/a.00 A dress: 922 EGreyhound Pass 106-5023990 41 9177-( Carmel, IN 46032 1081-99-4340000 370. 0 Telephone: 317-690-1597 1082-99-4340000 1091-4340000 Email: dgrishamlaw@smail.com ` o al City of Carmel ' $ ' ,� Project Name: General Park Legal and.Business Services 1215-41311 central Park $ y Invoice No: 2.18 1215-4131-1 Capital Maintenance Total Clay Township $` 186," Hourly Rate: $156.00 Service Date Description of Service Hours Worked Amount Due 2/1/2018 Reviewed Certificate of Insurance ("COI") bond 2 $312.00 forms delivered by Myers Construction Management, Inc. ("MCMI") and Izlls--t4,N- communications with S Myers and MMCI insurance agent regarding the same and otherwise prepared the contract for, and communications with Park Officers regarding, the execution of the construction contract for the Inlow Park Playground Redevelopment Project ("IPPRP"). Received and reviewed and drafted suggested 0.6 $93.60 lot revisions of the minutes for the 1-30-2018 Special Park Board meeting. Met briefly with M Westermeier regarding 1.4 $218.40 o51 Webb, reviewed the Appellant brief draft after revisions from prior discussion with outside counsel, prepared for and communications with outside counsel regarding the same. 2/2/2018 Reviewed revised draft of archaeology report for 0.5 $78.00 IJC� West Park from A Lee of Commonwealth and communications to M Westermeier and M Klitzing regarding the same. [.5 Hour NC.] 1 Service Date Description of Service Hours Worked Amount Due Met with Park Officers for the execution of the 1.4 $218.40 IPPRP contract with MCMI and other park matters. Met briefly with S Myers of MCMI to receive and add the copies of the executed bonds to the final contract and provided an original to S Myers and A Kostrzewa. Communications with M Krosschell and MCMI insurance agent regarding insurance requirements. Updated the file. Reviewed government modernization caselaw 2 $312.00 Iv I and communications to N Plopper, M Westermeier and M Klitzing regarding the same. Communications with insurance adjuster, 1.3 $202.80 1 atI-`i� outside counsel, M Westermeier and M Klitzing regarding summer camp issue; updated the file. Worked on file organization. [.5 Hour NC.j 0 $0.00 2/5/2018 Communications to S Hunt regarding a public 0.2 $31.20 records request for an MCC program participant. Communications with M Krosschell regarding 0.3 $46.80 1 ;3_% the bid documents for the Monon Trail Rehabilitation -Phase I Project("MTR-PIP"). Communications with A Kostrzewa regarding bid notice confirmation. Prepared for and attended the Agenda meeting 1.2 $187.20 10, with Senior park officials for the 2-13-2018 Regular Park Board meeting. 2/6/2018 Communications to M Krosschell regarding the 0.2 $31.20 1 ,D 3 MTR-PIP bid notices. Worked on additional terms/amendment for the 1.3 $202.80 �I_9 proposed EZChildTrack contract and communications to M Klitzing and M Westermeier regarding the same. Communications to M Krosschell regarding the 0.3 $46.80 12-1 s--,q IPPRP Notice to Proceed and insurance coverage value for structures. Worked on file organization. 1 $156.00 Io Communications to M Allen regarding the 0.2 $31.20 O Leyndyke lawsuit. 2 .Service Date Description of Service Hours Worked Amount Due 2/7/2018 Communications with M Krosschell and the 0.2 $31.20 IZi S y6W MCMI insurance agent regarding the IPPRP insurance coverage value for structures. Updated the file. Communications with A Kostrzewa and M 0.6 $93.60 (03 Krosschell regarding the MTR-PIP bid notice confirmation and reviewed the bid notice proofs for accuracy. Communications with A Lee, M Westermeier 0.4 $62.40 1,36 and M Klitzing regarding the revised draft of the archaeology report for West Park. Communications with M Westermeier regarding 0.2 $31.20 1 aYs)-91 the status of Active Networks LLC contract amendment. Received and reviewed Leyndyke lawsuit 2 $312.00 lot pleadings received from litigation counsel and communications to outside counsel, M Westermeier, M Klitzing and M Allen regarding the same. Worked on file organization. [.7 Hour NC.] Met with M Westermeier and M Kitzing 0.8 q3,0 $124.80 10 regarding various park matters including 3('P-D Il-`t5 C2'4 personnel matters, Active Network LLC contract amendment status and legal trends related to CCPR personnel policies. 2/8/2018 Met with M Klitzing regarding the PROS 0.5 $78.00 I v l contract proposal for the Comprehensive Master Plan and prepared for review of the same (the "PROS PSA"). Communications with litigation counsel 0.4 $62.40 101 regarding the Leyndyke lawsuit pleadings. Worked on file organization. Multiple communications with M Krosschell 0.5 $78.00 1 2.t S'-Y A" regarding the (PPRP. Worked on EZChildTrack additional 0.2 $31.20 Idy"-1 terms/amendment. Met with J Ruble regarding WP-TGP bid 0.4 $62.40 Id(, documents. Met with M Westermeier regarding WP-TGP bid results. Communications with M Westermeier and M 0.2 $31.20 10 Klitzing regarding board governance matters. 3 Service Date Description of Service Hours Worked Amount Due 2/9/2018 Worked on review of bid documents for the WP- 2.6 $405.60 10 la TGP and met with M Westermeier and M Klitzing and communications with B Bosma regarding the same. Worked on cover sheet for Park Board consideration atthe 2-13-2018 Regular Park Board Meeting and related matters. 2/12/2018 Met with M Klitzing regarding the WP-TGP bids 3.3 $514.80 (a to and prepared for the Park Board meeting regarding the same. Prepared a draft timeline for a possible rebid of the Project and communications to M Westermeier, M Klitzing, J Ruble and S Young regarding the same. [.5 Hour NC.] Met with M Klitzing regarding the EZChildTrack 0.3 $46.80 1o$I Sg contract review. Met with M Klitzing regarding the PROS PSA. 0.4 $62.40 1 o 2/13/2018 Updated Attorney Report and otherwise 2.5 $390.00 101 prepared for and attended Regular Park Board Meeting. Worked on matters regarding a rebid of the WP- 3.7 $577.20 1 ice TGP bids, now referred to as the West Park- The Groves Rebid Project ("WP-TGRP") and communications to M Westermeier, M Klitzing, J Ruble and S Young regarding the same. Met briefly with M Klitzing regarding West Park neighbors concerns about WP-TGP and communications with Park Board President R Taylor regarding speaker protocol and provided updated protocol. Communications to and from M Allen regarding 0.2 $31.20 10 the Leyndyke lawsuit pleadings. Provided Department of Local Government 0 $0.00 Finance ("DLGF") regarding budget requirements. [.2 Hour NC.] 2/14/2018 Multiple communications with M Allen and 0.5 $78.00 litigation counsel regarding the Leyndyke lawsuit pleadings. 4 Service Date Description of Service Hours Worked Amount Due Continued to work on matters regarding the WP- 3.5 $546.00 i at,, TGRP and multiple communications to and with J Ruble, M Klitzing and M Westermeier regarding the same. Communications with Eastern Engineering regarding notice of the Park Board's decision to rebid. Updated the file. [.5 Hour NC] Met with M Klitzing regarding various park 1 $156.00 log, matters including a contract with the City of Carmel Police Department for security services at the Waterpark and MCC facility ("the Security Services Contract" or"SSC"). 2/15/2018 Reviewed and communications with M Klitzing 4 $624.00 i o5 regarding, the SSC. [.5 Hour NC.] 2/16/2018 Reviewed outside counsel invoice and 0.2 $31.20 101 communications with Business Services regarding the same. Worked on the bid document revisions for the 4.5 $702.00 1 o cp WP-TGRP and communications with Eastern Engineering, J Woods and M Kltzing regarding rebid document options. [.5 Hour NC.] 2/19/2018 Met with M Westermeier regarding various park 0.7 5�,�O $109.20 t o ( �' matters including the Park Board meeting, the x736 status of the Active Networks LLC contract amendment, the SSC and Tort Claim l°`'[ CPWCGPFBX4728. Met with M Westermeier in preparation for and 6.2 $967.20 )J(o participated in conference call with M Westermeier and M Klitzing followed by participation in a conference call with M Westermeier and J Ruble regarding WP-TGRP bid documents and proposed revisions for project cost reduction. Received and viewed the West Park surveys and discussed the southern boundary with M Westermeier. Worked on Bid document revision. [1 Hour NC.] 5 Service Date Description of Service Hours Worked Amount Due 2/20/2018 Received and reviewed Bid documents revised 5 $780.00 by J Ruble and further revised the same after communications with J Ruble and continued work on revisions to Division 00 documents. Communications with newspapers, S Young, A Kostrzewa and J Ruble regarding Notice to Bidder submittal deadlines and submitted the same. Met with M Westermeier and M Klitzing regarding bid document revisions and continued to work on the same. Multiple communications with J Ruble. [1 Hour NC.] Met with M Allen regarding Leyndyke lawsuit 0.5 $78.00 1 v 1 pleadings. Provided Department of Local Government 0 $0.00 Finance ("DLGF") regarding budget requirements. [.2 Hour NC.] Reviewed the PROS proposal, the Park Board 1 $156.00 101 action and started draft of the PROS PSA and communications to M Klitzing regarding the same. Met with M Westermeier regarding and 0.5 $78.00 1 01 . communications with insurance agent regarding Tort Claim CPWCGPFBX4728. Created file. Drafted and provided M Westermeier, M Klitzing and several Division managers documents related to the preservation of any files regarding the tort claim and discussed the same with A Kostrzewa. 2/21/2018 Communications with J Ruble, N Logsdon, A 0.5 $78.00 1 JCP Kostrzewa regarding WP-TGRP. Worked on the draft of the PROS PSA and 1 $156.00 1 1 communications with M Westermeier regarding the same. [.5 Hour NC.] Communications with insurance agent regarding 0.5 $78.00 to 1 Tort Claim CPWCGPFBX4728. Updated the file. Met with M Allen regarding Leyndyke lawsuit 1 $156.00 IJ [ pleadings and started work on response to litigation counsel. 2/22/2018 Continued work on PROS PSA and delivered 3.5 $546.00 �, l the same to M Klitzing for review and delivery to PROS. [1 Hour NC.] 6 t Service Date Description of Service Hours Worked Amount Due Met with M Westermeier regarding various park 0.5 0�(o,D'0 $78.00 matters including WP-TGRP, the SSC and Tort o k' « '� Claim CPWCGPFBX4728. . ® I al l Met with L Russell regarding personnel matters. 0.8 $124.80 Communications to litigation counsel regarding 0.3 $46.80 101 Leyndyke lawsuit pleadings. 2/27/2018 Met with M Westermeier regarding various park 0.7 $109.20 101 matters including Park Board meeting and governance matters. Met briefly with M Klitzing regarding timeline for 0.9 $140.40 1 0 1 the Park Impact Fee update, added it to the PROS PSA and provided the updated PROS PSA to M Klitzing for review and delivery to PROS. Communications with M Krosschell regarding 0.7 $109.20 103 the MTRP bid documents and after review of applicable laws, provided explanation. Communications with M Klitzing regarding 0.5 $78.00 I o 1 meeting with West Park neighbors. Communications with insurance agent regarding 0.4 $62.40 I o l Tort Claim CPWCGPFBX4728. Updated the file. Communications to litigation counsel regarding 0.2 $31.20 I a5 the Webb appeal. Communications with insurance adjuster 0.2 $31.20 I!J�SL-9g regarding summer camp issue and updated the file. 2/28/2018 Met with M Westermeier regarding former 2 $312.00 1 v 1 employee criminal matter and met with key personnel regarding the same later in the day. Created file. Met with M Westermeier regarding meeting with 0.5 $78.00 1 o(, neighbors of West Park regarding the WP- TGRP. Received"bid tab for the MTR-P 1 P and briefly 0.2 $31.20 103 discussed the same with M Westermeier. 7 Service Date Description of Service Hours Worked Amount Due Reviewed appellate docket for the Webb lawsuit 0.5 $78.00 1 0`%l and communications to litigation counsel and M Westermeier regarding the same. Communications from M Westermeier regarding 0.2 $31.20 lot Duke substation plans near Monon North Trailhead and reviewed the same. Met with M Klitzing regarding PROS response 0.6 $93.60 (0 and request for revisions to PROS PSA, made the same and delivered the same to M Klitzing for delivery to PROS. Updated the file. FEE Totals 76.6 $11,949.60 Signature: DeiwalM. Gri�ha viv 8