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Home My WebLink AboutVS Engineering, Inc/Eng/Adl Serv #4/80,000/Jordan Woods Stormwater Improvements – Woodland Country Club Regional DetentionVS Engineering, Inc. Hngineering Department - 2018 Appropriation # 2016 Storm Water Bond Fund, P.O. #101477 Contract Not To Exceed $80.000.00 QgRO G�, ADDITIONAL SERVICES AMENDMENT TO 4 AGREEMENT FOR PROFESSIONAL SERVICES Dc^� THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into by and between the City of Carmel and VS Engineering. Inc. (the "Professional'), as City Contract dated June 1. 2016 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: James Brainard, Presiding Officer Date: Ma An urke, Meer Date: 2) 7,Q /// Lori S.1 Date: ATTEST: Christine Pauley, Cler1k- ��'s er / Date:='�l� IS'f,auxUAa.Sn.3 Gud,3.�.Ln_vevaeF`201N'�'$Eag!ncttwy. I., ASA -4-A ),Vf3M 12'21P%Q VS Engineering, Inc. By: Authorized S(natur Sanjay B. Patel, PE Printed Name President Title FIDITIN: 35-1494479 Last Four of SSN if Sole Proprietor: ATTACHMENT A SCOPE OF SERVICES — Amendment#4 (Professional Services for the Woodland Country Club Regional Detention Pond) L PROJECT DESCRIPTION Project Name: Jordan Woods Stormwater Improvements Owner: City of Carmel, Indiana Engineer: VS Engineering, Inc. A. Project Location and Overview The City of Carmel proposes to construct a regional detention pond located within the Woodlands County Club golf course. The project is located north of the Jordan Woods Subdivision located north of 106`h Street and west of Keystone Parkway. This Amendment #4 is to provide for the professional services of Timothy Liddy Associates, a golf course landscape architect that was requested by the Woodlands Country Club to ensure the integrity of the golf course is maintained through the installation of the pond. II. GENERAL REQUIREMENTS The general scope of services and deliverables are described in the attached scope provided by Timothy Liddy Associates. FEE SUMMARY Jordan Woods Stormwater Improvements Professional Services for the Woodland Country Club Regional Detention Pond I. Program Analysis..................................................................... $5,000 (Lump Sum) II. Design Development Phase (Schematic Design) ................. $16,800 (Lump Sum) III. Construction Documents....................................................... $28,000 (Lump Sum) IV. Construction Procurement..................................................... $5,000 (Hourly NTE) V. Construction Observation.................................................... $18,800 (Hourly NTE) VI. Consultation, Plan, Coordinate Meetings .............................. $6,400 (Hourly NTE) TOTAL LUMP SUM and HOULRY NTE FEE: ............................................... $80,000 Amendment #4 Scope of Services Jordan Woods Stormwater Improvements Carmel, Indiana °IXHIBIT _A ' oF 3 Timothyothy Liddy GkAf Coupe Iksign ASGCA Menud--r. American Socitty of Golf Course Archiwt> Woodland Country Club Carmel, Indiana Golf Design Proposal Scope of Work Timothy Liddy / Associates, Inc. will prepare preliminary design and construction drawings for the remodeling of Golf Holes #10 and #16 at Woodland Country Club in Carmel, Indiana. 1.0 Program / Analysis 1.1 Consultation with the owner and Mr. Dye to review the site, complete the planning approach and establish schedules for reviews, events and presentations. Obtain insights, goals, issues, opportunities and priorities. 1.2 Preparation of a base sheet of existing conditions from a survey provided by the owner. The survey will have one foot contours and all existing physical features located on the site. 2.0 Design Development Phase (Schematic Design) 2.1 Based on the essential components for the goals and objectives, Timothy Liddy / Associates will draw preliminary plans with Mr. Dye, Woodland Country Club and VS Engineering. 2.2 Timothy Liddy/Associates. Inc. will prepare schematic plans for approval by Woodland Country Club and VS Engineering. The plans will include preliminary layout plans, golf course grading plans, golf course drainage plans, golf course grassing plans, and necessary feature details of the the greens, tees, fairways, cart paths, bunkers and lakes. 3.0 Construction Documents 3.1 Timothy Liddy lAssociates, Inc, shall provide preliminary construction documents based on approved design development documents, adjustments in project scope, quality or budget by the owner, and conditions imposed by permits issued for the project, as applicable. These drawings will include a preliminary grading and drainage plan prepared in AutoCad for use by the VS Engineering to obtain necessary permits. 3.2 The Construction Documents shall consist of drawings and specifications setting forth in detail the requirements for the construction of the project, including the respective responsibilities of owner, contractor and golf course architect, together with appropriate bidding and proposal Information for contractors. The golf course architect shall determine the format and graphic character. Such documents shall be sufficient for a contractor experienced and knowledgeable in golf course construction to provide a qualified bid and complete the work. 3.3 These drawings will include: Golf course layout plans, golf course grading plans, golf course drainage plans, golf course grassing plans, golf course irrigation plans, specifications, bid and contract forms. Exhibit 2o�-> rintoth. Liddy / Associates, Inc. 301 South Pinehurst Lane Yorkrown, Indiana 47396 1.765, 744.9696 tirn iddwane.com Timothyothy Liddy Owl FCourse ik,i:n ASGC.A denilxr. American Sociot4 of Golrcourse 'k.hit-,ts 3.4 The drawings do not include any necessary permit drawings such as erosion control or state and federal environmental permit requirements. All plans will be prepared in AutoCad for use by VS Engineering in preparing drawings for necessary permits and engineering support. 4.0 Contract Terms The work described above shall be accomplished on a fee not to exceed $80,000, broken into phases of either lump sum or hourly not to exceed as shown in the below summary table. It will be invoiced monthly and as follows: Scope Amount Fee Type 1.0 Program / Analysis $ 5,000.00 Lump Sum 2.0 Design Development Phase (Schematic Design) $ 16,800.00 Lump Sum 3.0 Construction Documents $ 28,000.00 Lump Sum 4.0 Construction Procurement $ 5,000.00 Hourly NTE 5.0 Construction Observation $ 18,800.00 Hourly NTE 6.0 Consultation, Plan, Coordinate meetings $ 6;400.00 Hourly NTE Total Fee 4.1 Reimbursable Expenses $ 80,000.00 The owner, for direct reimbursable expenses, will reimburse Timothy Liddy / Associates, Inc. for: travel, graphic reproduction expenses and overnight mail incurred expressly for the project. It shall be billed at cost plus 5% for handling and carry cost. Direct costs go toward the above contract amount and are included in the not to exceed amount of $80,000.00. 6.0 Signatures If approved, please sign below. Timothy Liddy/Associates, Inc. Date 12/14/17 Date Exhibit—L 3 OF -3 Timothy Liddy / A ssociates, Inc. 301 Soutit Pinahum Lane Yorkrowii Indiana 4?396 =1.765.741.9696 timliddymne.corn ((� INDIANA RETAIL TAX EXEMPT City oJL Carmel CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT ONE CIVIC SQUARE 35-6000972 CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. 3/9/2018 364215 V S ENGINEERING, INC VENDOR 4275 NORTH HIGH SCHOOL ROAD INDIANAPOLIS, IN 46254 - PURCHASE ID BLANKET CONTRACT 24046 PAYMENT TERMS QUANTITY UNIT OF MEASURE DESCRIPTION Department: 2200 Fund: 0 2016 Storm Water Bond Page 1 of 1 PURCHASE ORDER NUMBER 101477 THIS NUMBER MUST APPEAR ON INVOICES, AIP VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE DESCRIPTION Project 15-16; Contract Date 06.01.16 City Engineering's Office SHIP 1 Civic Square TO Carmel, IN 46032 - Kate Lustig Account: 94-650.04 1 Each ASA 4 - Jordan Woods Stormwater Improvements - Woodland Country Club Regional Detention CgA FREIGHT UNIT PRICE $80,000.00 Sub Total EXTENSION $80,000.00 $80,000.00 Send Invoice To: City Engineering's Office Kate Lustig 1 Civic Square Carmel, IN 46032- • �D A r'` PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $80,000.00 SHIPPING INSTRUCTIONS AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. `PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY -- - - - Jeremy Kashman James Crider TITLE Director Administration CONTROL NO. 101477 CLERK -TREASURER