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Home My WebLink AboutVS Engineering, Inc/Eng/Adl Serv #3/145,000/Jordan Woods Stormwater Improvements – Construction InspectionVS Engineering. Inc. Engineering Department 2018 Appropriation # 2016 Storm Water Bond Fund. P.O. #101454 Contract Not To Exceed $1450)00) ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into by and between the City of Carmel and VS Engineering, Inc. (the "Professional"), as City Contract dated June 1, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: James Brainard, Presiding Officer urke. M Date: Lori S. Wason mber Date: 3 / a I ATTEST: ristine Pauley, Clerk -T asu r Date: /� tS.Cwran�HMSr.sFG+daS•a Enpme<rmg�2PIN•�'S Engmmm¢. lo. ASAai.Jo._)Nrtlllit!,i PU; VS Engineering, Inc. By: Authorize Sign ture Sanjay B. Patel, PE Printed Name President Title FID/TIN: 35-1494479 Last Four of SSN if Sole Proprietor: Date: _March 14. 2018 15-1te ASA 3 SCOPE OF SERVICES — Amendment#3 (Construction Administration and Inspection) I. PROJECT DESCRIPTION Project Name: Jordan Woods Stormwater Improvements Owner: City of Carmel, Indiana Project No: 15-16 Engineer: VS Engineering, Inc. PROJECT LOCATION AND OVERVIEW The City of Carmel has designed, bid, and awarded a contractor to provide stormwater improvements to the Jordan Woods subdivision, located north of 106th Street directly west of Keystone Parkway. This Amendment #3 is to provide for the Construction Administration and Inspection services, which are detailed below. The below services are to be provided by VS Engineering, Inc. and generally include the following: provide construction inspection services, prepare and run construction progress meetings, prepare construction records, as -built drawings, and project close-out documents, in accordance with the OWNER requirements. II. CONSTRUCTION ADMINISTRATION AND INSPECTION A. CONSTRUCTION SCHEDULE: Review the Contractor's initial construction schedule for compliance with the Contract Documents and give to OWNER detailed documentation concerning its acceptability. ENGINEER shall identify "gaps" in Contractor's scheduling that can be compressed into sometimes significantly shorter construction period(s). Schedule review by ENGINEER will be on-going throughout the length of the project, and schedule updates will be provided at each progress meeting. B. CONFERENCES: Attend preconstruction conferences as directed by OWNER, arrange a schedule of progress meetings and such other job conferences as required for the timely and acceptable conduct of the job, and submit such schedules. Record minutes of such meetings. C. LIAISON: Serve as the OWNER's liaison with the Contractor, working principally through the Contractor's field superintendent or such other person in authority as designated by the Contractor. Acting liaison capacity, the ENGINEER shall be thoroughly familiar with the plans and specifications applicable deviation observed shall be reported to OWNER. 1. Serve as OWNER's liaison with the traveling public and nearby affected business owners and property owners. If necessary, the ENGINEER will attend and participate in any public information meetings. Amendment #3 Scope of Services Exhibit Jordan Woods Stormwater Improvements Carmel, Indiana (0 r D. COOPERATION: Cooperate with the OWNER in dealing with the various federal, state and local agencies having jurisdiction over the project. E. ASSISTANCE: Assist OWNER in obtaining from the Contractor a list of his proposed suppliers and subcontractors. F. ASSISTANCE: Assist the OWNER in obtaining from the Contractor additional details or information when needed at the job site for proper execution of work. G. EQUIPMENT: Furnish all equipment necessary to sample and test materials. H. SHOP DRAWINGS: 1. Receive shop drawings and falsework drawings. Check for completeness and review with OWNER as necessary. 2. Review approved shop and falsework drawings, specifications, and other submissions, record receipt of this data, maintain a file of all drawings and submissions, and check construction for compliance in accordance with the Contract Documents. 3. Alert the Contractor's field superintendent when it is observed that materials or equipment are being or about to be used or installed before approval of shop drawings or samples, where such are required, and advise OWNER when he believes it is necessary to disapprove work as failing to conform to the Contract Documents. REVIEW OF WORK, INSPECTION, AND TESTS: 1. Coordinate inspection activities with OWNER's representative. Conduct on- site inspections of the work in progress as a basis for determining that the project is proceeding in accordance with the Contract Documents. 2. Provide on-site acceptance testing of materials in the manner and extent prescribed by the latest edition of the INDOT Construction Manual and/or in accordance with current accepted practices. 3. Accompanying visiting inspectors representing local, state, or federal agencies having jurisdiction over the project, and report details of such inspection to OWNER. 4. Verify that all materials have been tested in the manner and extent prescribed, and in accordance with current accepted practices. J. MODIFICATION: Consider and evaluate the Contractor's suggestions for modifications in drawings and/or specifications and report them with recommendations to OWNER. K. RECORDS: 1. Prepare and maintain at the job site orderly files of correspondence, reports of job conferences, shop drawings and other submissions, reproductions of original Contract Documents, including all addenda, change orders, and additional drawings subsequent to the award of the Contract, progress reports, and other project related documents. 2. Keep a diary or logbook recording hours on the job site, weather conditions, list of visiting officials, decisions, general observations, and specific Amendment #3 Scope of Services Jordan Woods Stormwater Improvements Carmel, Indiana Exhibit 20FY observations with regard to test procedures. Upon request, furnish copies of such diary or logbook to OWNER. 3. Maintain a record of names, addresses, and telephone numbers of all subcontractors and major material suppliers. 4. Maintain a set of drawings on which authorized changes are noted and deliver to OWNER upon request, but in any event at the completion of the project. 5. Supply GPS coordinates of all project structures for future GIS documentation and operation by the OWNER. 6. Prepare the Final Construction Record and Final Estimate as required by the OWNER. Provide a copy of the Final Construction Record to OWNER. L. REPORTS: Furnish to the OWNER at periodic intervals, as required, progress reports of the project, including the Contractor's compliance with the approved construction schedule. M. PROGRESS ESTIMATES: Prepare progress estimates for periodic partial payments to the Contractor and deliver to the OWNER for review and processing. The payments to the Contractor will be based on estimates of the value of work performed and materials complete and in place in accordance with the Contract Documents. N. PROJECT RESPONSIBILITY: The ENGINEER will be responsible for the documentation of pay quantities and estimates and the maintenance of appropriate records related to the construction of this project. O. DETAIL OF TYPICAL REPORT REQUIREMENTS: Several reports shall be prepared by the ENGINEER. The following is a list of report requirements typical for this project. • Daily Reports • Weekly Reports • Weekly Sign and Barricade Inspection Reports • Monthly Progress Reports • Change Orders • Progress Pay Estimates • Material Record • Comparison of Estimates — Original and Final P. AS -BUILT DRAWINGS: Review as -built survey and implementation into City's GIS plans and prepare as -built (record) drawings. Tixhibit -A Amendment #3 Scope of Services Jordan Woods Stormwater Improvements Carmel, Indiana FEE SUMMARY BASIS FOR PAYMENT — UNIT PRICE — AS AUTHORIZED FEE JORDAN WOODS NEIGHBORHOOD STORMWATER IMPROVEMENTS — CONSTRUCTION ADMINISTRATION AND INSPECTION ENGINEER shall be compensated for services rendered by ENGINEER under this Agreement — Amendment No. 3 in accordance with Quantity Completed for Unit Cost Basis Items. The total obligation under this Amendment No. 3 shall not exceed a Total of $145,000.00 unless approved in writing by OWNER. Progress and unit cost payments will be paid to ENGINEER based upon the units completed, and shall not be made more often than once a month. ENGINEER's 2018-2019 Hourly Billing Rates are as follows: VS ENGINEERING, INC. 2018-2019 HOURLY BILLING RATES CURRENT CLASSIFICATION BILLING RATE Project Director $210.77 Project Manager 1 $149.50 Inspection Manager $91.21 Construction Inspector 1 $86.40 CADD Technician II $94.00 Administrative Assistant $62.32 DIRECT COSTS Mileage RATE $0.50/mile Reproduction/Copies/Materials/Postage At Cost Exhibit A Amendment #3 Scope of Services ` Jordan Woods Stormwater Improvements Carmel, Indiana INDIANA RETAIL TAX EXEMPTCERTIFICATE NO. 003120155 002 0 Cit®f Carmel FEDERAL EXCISE TAX EXEMPT ONE CIVIC SQUARE 35-6000972 CARMEL, INDIANA 46032-2584 ,RM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 RCHASE ORDER DATE rDATE REQUIRED I REQUISITION NO. T VENDOR NO. 1 3/5/2018 364215 V S ENGINEERING, INC VENDOR 4275 NORTH HIGH SCHOOL ROAD INDIANAPOLIS, IN 46254 - PURCHASE ID BLANKET CONTRACT PAYMENT TERMS Page 1 of 1 PURCHASE ORDER NUMBER 101454 THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE DESCRIPTION Project 15-16; Contract Date 06.01.16 City Engineering's Office SHIP 1 Civic Square TO Carmel, IN 46032 - Kate Lustig I FREIGHT 23942 QUANTITY UNIT OF MEASURE DESCRIPTION Department: 2200 Fund: 0 2016 Storm Water Bond Account: 94-650.04 1 Each ASA 3 - Jordan Woods Stormwater Improvements - Inspection Send Invoice To Jill Newport CrossRoad Engineers, P.C. 3417 Sherman Drive Beech Grove, IN 46107 Email: jnewport@crossroadengineers.com A PLEASE_ INVOICE_ IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $145,000.00 SHIPPING INSTRUCTIONS ' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945—� AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY -- - - --- - - - - - Jeremy Kashman James Crider TITLE Director Administration CONTROL NO. 101454 CLERK -TREASURER UNIT PRICE EXTENSION $145,000.00 $145,000.00 Sub Total $145,000.00