HomeMy WebLinkAboutBPW 2-21-18Board of Public Works and Safety Meeting
Minutes
Wednesday, February 21, 2018 — 10:00 a.m.
Council Chambers City lull One Civic Square
MEETING CALLED To ORDER
Mayor Brainard called the meeting to order at 10: 07 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Members Mary Aran Burke and Lori Watson, and Deputy Clerk Jacob
Quinn
MINUTES
Minutes for the February 7, 2018, Regular Meeting were approved 2-0 (Mayor Brainard abstained).
BID/QUOTID OPENINGS AND AWARDS
Bid Award for Jumper Lane — Small Structure Replacement.(I6-SW-79); Jeremy Kashman, City
Engineer, presented that Crider & Crider, Inc was the lowest and most responsive bidder. Board
Member Burke moved to award the bid to Crider & Crider, Inc in the amount of $404,674.64. Board
Member Watson seconded. Motion approved 3-0.
Bid Award for Jordan Woods Stormwater Improvements (15-16); Jeremy Kashman, City Engineer,
presented that Crider & Crider, Inc was the lowest and most responsive bidder. Board Member
Burke moved to award the bid to Crider & Crider, Inc in the amount of $1,297,485.73. Board
Member Watson seconded. Motion approved 3-0. 1
Bid Award for 2018 Landscape Maintenance; Terry Killen, Carmel Street Department, presented
that Hittle Landscape was the lowest and most r6ponsNe bidder. Board Member Burke moved to
award the bid to Hittle Landscape in the amount of $278, 779.19. Board Member Watson seconded.
Motion approved 3-0.
Bid Award for 2018 Mowing; Terry Killen, Carmel Street Department, presented that Hittle
Landscape was the lowest and most responsive bidder. Board Member Burke moved to award the bid
to Hittle Landscape in the amount of $480,021.92. Board Member Watson seconded. Motion
approved 3-0.
Bid Award for 2018 Equipment & Attachments; Terry Killen, Carmel Street Department, presented
that Brights Equipment was the lowest and most responsive bidder. Board Member Burke moved to
award the bid to Brights Equipment in the amount of $193,189.98. Board Member Watson seconded.
Motion approved 3-0.
Bid Award for Police Vehicle Bid; Blaine Mallaber, Carmel Police Department, presented that
Pearson Ford was the lowest and most responsive bidder. Board Member Burke moved to award the
bid to Pearson Ford in the amount of $26, 743.46 per unit. Board Member Watson seconded. Motion
approved 3-0.
Bid Opening for Roundabout Improvements City Center Drive and 3rd Avenue SW (16 -ENG -108);
Mayor Brainard opened the bids and read them aloud:
Contractor Bid
White Construction $3,288,270.00 (Base + Alt. 1 Quote)
$3,219,180.00 ((Base + Alt. 2 Quote)
Bid Opening for Sale of Property at 3348 Foster Ridge Lane; Jim Crider, Director of the
Department ofAdministration. There were no bids submitted for this project.
Quote Opening for Granite Curbing for the Roundabout Improvements at City Center Drive and 3rd
Avenue SW (16 -ENG -108); Mayor Brainard opened the bids and read them aloud:
Contractor
:.
Architectural Specialties $70,535.66 (Material Only)
Williams Stone $75,674.09
Swenson Granite Works $128,837.45
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-02-21-18-01; Carmel Hope Church Parking Lot Phase 2; Erosion Control; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-02-21-18-03; Jackson's Grant Section 1B,- $ ; 10', 12' Walk Paths; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-02-21-18-12; Village of West Clay Section 10010C, HMA Base, Binder, Curb;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-02-21-I8-13; Jackson's Grant Williams Creek, Section 5; Streets, Stone, Curbs,
Walks & Street Signs; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; Alt & Witzig Consulting; ($49,800. 00); On -Call
Environmental Services — Midtown/Veteran's Way/1'`,Avenue SW; Additional Services #1; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Crider & Crider, Inc.; ($404,674.64); Jumper Lane
Culvert Replacement - Construction; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Crider &. Crider, Inc.; ($1,297,485.73); Jordan
Woods Storm Water Improvements - Construction; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; United Consulting; ($104,100.00); Spring Mill Road
from 111th Street to Main Street — Construction Inspection; Additional Services #5a; Board Member
Burke moved to approve. Board Member Watson seconded Request approved 3-0.
Resolution BPW-02-21-18-04; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Harvey Russell; ($1, 000.00); Performance Agreement for the
Festival of Ice; Board Member Burke moved to approve., Board Member Watson seconded. Request
approved 3-0.
Resolution BPW-02-21-18-05; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Greg Butaski; ($1, 000.00); Performance Agreement for the
Festival of Ice; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Resolution BPW-02-21-I8-06; A Resolution of the. City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Jeff Peterczak; ($1, 000.00); Performance Agreement for the
Festival of Ice; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Resolution BPW-02-21-18-07; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Matt Stoddart; ($1, 000.00); Performance Agreement for the
Festival of Ice; Board Member Burke moved to approve. Bo9rd Member Watson seconded. Request
approved 3-0.
Resolution BPW-02-21-18-08; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Michael Stoddart; ($1, 000.00); Performance Agreement for the
Festival of Ice; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Resolution BPW-02-21-18-09; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Stephen A. Koch; ($1, 000.00); Performance Agreement for the
Festival of Ice; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Resolution BP W-02-21-18-1 0; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Shannon Gerasimchuck; ($1, 000.00); Performance Agreement
for the Festival of Ice; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Resolution BP W-02-21-18-1 1; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Mid-America Elevator Co, Inc; ($39,975. 00); Carmel City Hall
Elevator; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Resolution BPW-02-21-18-02; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; CW -R US, Inc d/b/a Metronet; Memorandum of Understanding
for Corrective Action Plan Dealing With Underground Pipeline Hits; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Engledow, Inc.; ($105,0 76 00); 2018 Flower
Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; Engledow, Inc.; ($96,193.00); 2018 Annual Flowers;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Engledow, I17c.; ($21,864. 00); Sophia Square
Topiaries; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; Shade Trees Unlimited, Inc; ($60, 000.00); Trees;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Engle 's Tree Moving & Landscape, Inc; ($44, 000.00);
Snow Removal for City Center; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0. I ,
Request for Purchase of Goods and Services; Bulldog Cleaning Services, Inc; ($4,407. 00); Cleaning
Services; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; E. Lurie, LLC; First Amendment to Lease Agreement;
($135,960. 00); Lease Agreement for the Second Floor of the Lurie Building; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Huston,Electric, Inc; (-$5,758. 00); Carmel City
Council Chambers; CO #1; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Resolution BPW-02-21-18-14; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Toshiba Business Solutions; ($5,643.24 Per Year); Lease With
Maintenance Agreement; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Resolution BPW-02-21-18-15; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Indy Trolley, LLC; ($19,265. 00); 2018 Trolley Services; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-02-21-18-16; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Cynthia Anne Schassberger; ($5, 000.00); Ice Master Services;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Community Newspaper Holdings, Inc; ($8,950. 00);
Digital Advertising Insertion Order; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Rieth-Riley Construction Co, Inc; ($29,425.60); 136Th
Gray Road RAB — Project #16 -ENG -54; CO #15; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Gradez, Inc; ($116,5 79.71); Executive Drive RAB —
Project #16 -ENG -38; CO #1; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Amend the Use of the Palladium Center Green/Tarkington Restrooms/South Lawn of
Veteran's Plaza; Carmel Farmer's Market; Original Request Approved by BP on 2/7/18;
Additional Request to Use Center Green Beginning on May 18 at 2 p.m. Through Approved Time of
5:30 P.m. on May 19; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Use/Close City Streets; 5K Run Through Clay Terrace; April 21, 2018; 8:00 a. m. — 9:00
a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request to Use/Close City Streets; Shamrock the District Tent Party; March 16 —19, 2018; 8: 00
a. m. —12: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Use/Close City Streets; Firefighter Party at Brockway Pub; March 17, 2018; 12: 00 p. m.
— 5: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Use/Close City Streets; Carmel Sprint Triathlon; April 22, 2018; 9: 00 a. m. —11: 00 a.m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use/Close City Streets; 5K/2K/Walk/Run; October 27, 2018; 9: 00 a.m. —10:30 a. m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use Caucus Room/Council Chambers; Realtor Appreciation Day; March 22, 2018; 7:00
a. m. — 3: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Use/Close City Streets; 49`h Annual Sam Costa Half Marathon; March 24, 2018; 9:00
a. m. —12: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Use Gazebo/Fountain Area; Host Big Latch -On; August 4, 2018; 7:00 a.m. — 3: 00 p. m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use Sophia Square Fountain Area; Wedding; May 20, 2018; 2: 00 p. m. — 9:00 p. m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
OTHER
Uniform Conflict of Interest Disclosure Statement; Nancy Heck; Board Member Burke moved to
acknowledge. Board Member Watson seconded. Acknowledgement approved 3-0.
Request for Drainage Easement; Hans Mustad; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Open Pavement Cut; Alley Way at 15 East Main Street; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Street Closure/Open Pavement Cut; I" Avenue N. W.; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Temporary Construction Entrance/Curb Cut Request/Multi-Use Path Closure; Main
Street and Grand Boulevard; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Variance; 918 S. Rangeline Road; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Variance; 1040 North Rangeline Road; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Variance; 14529 Taylor Trace Drive; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 918 S. Rangeline Road, Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 1040 North Rangeline Road; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 14529 Taylor Trace Drive; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
HEARINGS
Unsafe Building Hearing; Residential Structure Located at 10421 Hillsdale Dr., Carmel, IN 46032;
Brent and Regina Rice. Item remains TABLED
Mayor Brainard recessed the meeting at 10:20 a.m.
Mayor Brainard reconvened the meeting at 10:28 a.m.
Quote Award for Granite Curbing for the Roundabout Improvements at City Center Drive and 3rd
Avenue SW (16 -ENG -108); Jeremy Kashman, City Engineer, presented that Architectural Specialties
was the lowest and most responsive bidder. Board Member Burke moved to award the bid to
Architectural Specialties in the amount of $70,535.66. Board Member Watson seconded. Motion
approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned the meeti 10:30 a. m.
Ch istine S Pa ey — Clerk-Treas er
Approved
Mayor James Brainard
ATTEST:
ristine S. Paule - Clerk -Treasurer
1