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HomeMy WebLinkAboutArtists Development Company, LLC/Comm Rel/Adl Serv/40,550/Booking Entertainment Services and Gallery Walk & Holiday in the Arts District Entertainment Artists Development Company,LLC Community Relations-2018 Appropriation#43-593.00,43-590.25; P.O.#101250, 101251, 101472 QV Contract Not To Exceed$40,550.00 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and between the City of Carmel and Artists Development Company, LLC (the "Vendor"), as City Contract dated November 2, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA Artists Development Company, LLC by and through its Board of Public Works and Safety By: By: C+ irr5e1711--- James Brainard, Presiding Officer Authorized Signature Date: )44 J JAName �- C—IA� Prinfed k Mary A Burke,7 e .er Date: _ , ©w M J l� AIP Title Lori S.Wat.on, ! er FID/TIN: g 6 ` 3 0 3 2 ` Li Date: `Tzio Last Four of SSN if Sole Proprietor: A E Date: 3 f ;2-i Christine Pa y, Clerk-T aaur Date: 1/4� (SYCmtm:tstp,W.SW&Coode Sn sVAma tn®ty Rduim_st2018WGcs Uendaparat Company.!lC ASA..in+:3.9,2018 1Q42 AMA Exhibit A— Scope of Services For Blair Clark d/b/a Artists Development Company Blair Clark d/b/a Artists Development Company ("ADC") will book entertainment for the City of Carmel events detailed below for a flat fee of$1,000 per month.ADC will remain within the budget submitted by the City of Carmel Department of Community Relations and Economic Development ("CRED Department")for each specific event, unless ADC obtains written authorization from CRED Department prior to the event to exceed the previously budgeted amount. ADC will coordinate entertainment for CRED Department organized City of Carmel events even when no funds are allocated to pay for entertainment and performers are donating their time and talent to the event. ADC will work with designated representatives from CRED Department,who are responsible for coordinating each event. ADC will assist CRED Department with the following events: • Gallery Walk—Entertainment for 12 events @$550/each=$6,600 • Late Night on Main—Entertainment for 4 events @ $3,500/each =$14,000 • Jazz on the Monon— Entertainment for 6 events @$600/each $3,600 • Chinese Mooncake Festival—Facility Rental-$100 o Date TBD • Carmel on Canvas-$400(Friday entertainment)+$400(Saturday entertainment)+ $300(Sunday entertainment)=$1,100 • Holiday in the Arts District-$550(District-wide entertainment) • Carmel Holiday Trolley—Entertainment for 4 events at$550/each =$2,200 • Misc. Event-$400 o TBD CRED Department shall provide ADC with the following information: Event Date Event Name Time of events,set up and time of scheduled performances Desired instrumentation or talent for each event Available budget ADC shall require that all entertainers hired to perform at City of Carmel CRED Department organized events carry a general commercial liability insurance policy with the City of Carmel as an added insured on performer's general commercial liability policy.ADC shall provide proof of each entertainer's insurance policy coverage with City as named insured prior to the event at which the entertainer performs. I W2._ ADC will handle all contracting, agreements, invoicing and payment with and to the entertainers. ADC will invoice the City of Carmel with itemized entertainer expenses and supporting invoices. Following City's payment to ADC,ADC will pay entertainers and submit proof of payment to the City of Carmel CRED Department. ADC will reserve sound and stage equipment and services for all four Late Night on Main events. City will contract with and pay directly the sound and stage company. l4 Exhibit ibit INDIANA RETAIL TAX EXEMPT Page 9 of I City of Iiarnnie1 CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 101250 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,A!P CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SUPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 1/9/2018 371270 BOOKING ENTERTAINMENT SERVICES ARTISTS DEVELOPMENT COMPANY Community Relations VENDOR 324 W.MAIN STREET SHIP 1 Civic Square TO Carmel, IN 46032- CARMEL, IN 46032- PURCHASE ID BLANKET I CONTRACT PAYMENT TERMS FREIGHT 22495 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department.' 1203 Fund: 101 General Fund Account: 43-593.00 1 Each BOOKING ENTERTAINMENT SERVICES $15,700.00 $15,700.00 Sub Total $15,700.00 • Send Invoice To: Community Relations 1 Civic Square Carmel, IN 46032- PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT I AMOUNT PAYMENT $15,700.00 SHIPPING INSTRUCTIONS AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN *C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 tl4-1A _. N 14,ep _. �w AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY DD Nancy Heck James Crider TITLE Director Administration CONTROL NO. 101250 CLERK-TREASURER a INDIANA RETAIL TAX EXEMPT Page 1 of 1 ciy�ll of Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 1 01 25 1 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 1/9/2018 371270 BOOKING ENTERTAINMENT SERVICES ARTISTS DEVELOPMENT COMPANY Community Relations VENDOR 324 W.MAIN STREET SHIP 1 Civic Square TO Carmel, IN 46032- CARMEL,IN 46032- PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 22496 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1203 Fund: 101 General Fund Account: 43-590.03 1 Each BOOKING ENTERTAINMENT SERVICES $17,700.00 $17,700.00 Sub Total $17,700.00 - I Send Invoice To: Community Relations 1 Civic Square Carmel, IN 46032- PLEASE INVOICE IN DUPLICATE DEPARTMENT I ACCOUNT PROJECT PROJECT ACCOUNT I AMOUNT PAYMENT $17,700.00 SHIPPING INSTRUCTIONS A!P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN 'C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL � � �� 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 `/��.,kAu�cD� AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Nancy Heck James Crider TITLE Director Administration CONTROL NO. 101251 CLERK-TREASURER INDIANA RETAIL TAX EXEMPT Page 1 of 1 IIit3i ®f Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 101472 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AJP CARMEL,INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO VENDOR NO DESCRIPTION 3/8/2018 371270 ENTERTAINMENT BOOKINGS ARTISTS DEVELOPMENT COMPANY LLC Community Relations VENDOR 324 W. MAIN STREET SHIP 1 Civic Square TO Carmel, IN 46032- CARMEL,IN 46032- PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 24038 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1203 Fund: 854 Community Relations Gift Account: 43-590.25 1 Each GALLERY WALK&HOLIDAY IN ARTS DISTRICT $7,150.00 $7,150.00 ENTERTAINMENT Sub Total $7,150.00 Send Invoice To: Community Relations 1 Civic Square Carmel, IN 46032- PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $7,150.00 SHIPPING INSTRUCTIONS AlP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN 'C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'THIS SE SUE IN BER MUST APPEAR H ALL SHIPPING99,ACTS LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Nancy Heck James Crider TITLE Director Administration CONTROL NO. 101472 CLERK-TREASURER