HomeMy WebLinkAbout323685 04/06/18 CITY OF CARMEL, INDIANA VENDOR: 115100
.=b ONE CIVIC SQUARE DEBRA GRISHAM, ATTORNEY AT LAW CHECK AMOUNT: $` "11,403.60'
i4 CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 323685
CARMEL IN 46032 CHECK DATE: 04/06/18
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
103 5023990 3 .18 998.40 OTHER EXPENSES
106 5023990 3 .18 2,566.20 OTHER EXPENSES
1081 4340000 3 .18 4,173.00 LEGAL FEES
1091 4340000 3 .18 148.20 LEGAL FEES
1125 4340000 3 .18 3,517.80 LEGAL FEES
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
VOUCHER NO. WARRANT NO.
An invoice of bill to be properly itemized must show;kind of service,where performed,dates service rendered,by
Vendor# 115100 Allowed 20_ whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc.
Grisham, Debra M. Payee
Attorney at Law LLC
922 East Greyhound Pass In Sum of$ Purchase Order#
Carmel, IN 46032 115100 Grisham, Debra M. Terms
$ 11,403.60 Attorney at Law LLC Date Due
922 East Greyhound Pass
ON ACCOUNT OF APPROPRIATION FOR Carmel, IN 46032
101 General 1103 Parks Capital/106 Park Impact/108
ESE/109 MCC
PO#or Invoice Description
Dept# INVOICE NO. ACCT#!TITLE AMOUNT Invoice Date Number (or note attached invoice(s)or bill(s)) PO# Amount
1125 3.18 4340000 $ 3,517.80 Board Members 4/2/18 3.18 Legal Services Marl $ 3,517.80
103 3.18 5023990 $ 998.40 2/11/00 3.18 Legal Services Mar'18 $ 998.40
106 3.18 5023990 $ 2,566.20 1 hereby certify that the attached invoice(s),or 4/2/18 3.18 Legal Services Mar'18 $ 2,566.20
1081-99 3.18 4340000 $ 4,173.00 bill(s)is(are)true and correct and that the 4/2/18 3.18 Legal Services Mar'18 $ 4,173.00
1091 3.18 4340000 $ 148.20 materials or services itemized thereon for 4/2/18 3.18 Legal Services Mar'18 $ 148.20
which charge is made were ordered and
received except
Do Not Mail
$ 11,403.60 Total 1 $ 11,403.60
April 4,2018
1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance
IP with IC 5-11-10-1.6
Cost distribution ledger classification if
claim paid motor vehicle highway fund Signature 20_
Accounts Payable Coordinator Clerk-Treasurer
Title
APR 0 3 2018
:.......................
.......
Professional Services Invoice,
FOR SERVICES RENDERED Date:_4/2/20'18'
FROM 3/1/18 THROUGH 3/31/18 1125-1-01-4340000 $ 3,517.80
103-5023990 $ 998.40
Provider: Dem bra M—Grsham,-Attorney-at_Law LLC lob-so23990 $ 2,566.20
Address 922 E Greyhound Pass, 1081-99-4340000 $ 4,173.00
Carmel, IN 46032 1091-4340000 $ W8�zo
rr.
Telephone: 317-690-1597,
To#a1 CityofiCarrriet ,4o3 so
1215-41311 Central Park $ 15.60
Email: dsrishamlaw@gmail.com 1215-481-1 Capital Maintenance $ 343.20
Project Name: General Park Legal and Business Services ,Total clay Township 30*
Invoice No: 3.18 - $ 11,762.40
Hourly'Rate: $156.00 Approval Date
ff
Service Date Description of Service H rs Worked Amount Due
3/1/2018 Communications to CCPR management 0.2 $31.20 (a t
regarding Carmel Clay Park Building
Corporation annual filing requirement.
Met with M Westermeier regarding former 0.5 $78.00 lot
employee and criminal matter.
Pulled and reviewed Monon Community Center 0.7 $109.20
Entrance and Fitness Enhancement Project
("MCCCEFEP") Contract Documents and met
with A Kostrzewa, M Westermeier and M
Klitzing regarding the same. Updated the file.
Worked on file organization for the West Park- 0.8 62.40 $124.80 10-6
the Groves Rebid Project("WP-TGRP") and the G*Mi2 I d C.
Monon Trail Rehabilitation- Phase I Project
("MTR-P1 P").
Communications with litigation counsel 0.8 $124.80 1,01
regarding the Leyndyke lawsuit pleadings.
Communications with M Westermeier, M
Klitzing and S Young regarding the same.
Updated the file.
Received and reviewed Umbaugh's proposed 0.5 $78.00 lot
impact fee update process under the PROS
PSA for the Comprehensive Master Plan and
communications with M Westermeier and to J
Molitor regarding the same.
1
Service Date Description of Service Hours Worked Amount Due
3/2/2018 Communications to J Ruble regarding the WP- 0.2 $31.20 °4
TGRP.
Briefly reviewed MCMI insurance documents 0.5 $78.00 1
and multiple communications with the MCMI
insurance agent regarding the same.
Communications with litigation counsel and S 0.2 $31.20 1 a 1
Young regarding the Leyndyke lawsuit.
Communications with litigation counsel 0.3 $46.80 1 0�
regarding status of the Webb lawsuit. Updated
the file.
Met with M Westermeier regarding various park 0.6 $93.60 o
matters including former employee and criminal
matter and personnel matters.
Worked on general file organization. [1 Hour 1.3 $202.80 10
NC.]
Communications with J Molitor, M Westermeier 0.2 $31.20 l o
and S Young regarding the Umbaugh proposal
for the Park impact fee update.
3/3/2018 Communications to M Westermeier regarding 0 $0.00 1 d i
the Umbaugh proposal for the Park impact fee
update. [.2 Hour NC.]
3/5/2018 Prepared for and attended the Agenda meeting 1.5 $234.00 10 1
with Senior Park officials and Park Board
President and Vice President for the 3-13-2018
Regular Park Board meeting.
Communications with M Westermeier regarding 0.2 $31.20 lot
City of Carmel Statement of Economic Interests.
Communications with L Russell regarding 0.2 $31.20 10 L
former employee and criminal conduct matter.
2
Service Date Description of Service Hours Worked Amount Due
Reviewed letter from West Park neighbors 1.1 $171.60 10
regarding the design of the WP-TGRP and
communications with M Westermeier regarding
the same. Reviewed Project Manual for clarity
of the performance incentive provisions and
communications with J Ruble and M
Westermeier regarding the same and worked
on and provided revised provisions to J Ruble
for inclusion in Addendum No. 1.
Communications to Eastern Engineering and J
Ruble regarding the same. Communications
from newspaper regarding WP-TGRP and
communications to A Kostrzewa regarding the
same. [1 Hour NC.]
3/6/2018 Received communications regarding personnel 2 $312.00 [a-61 -11
medical leave matter, met with M Westermeier
and started research regarding the same.
Met with M Westermeier regarding various park 1 7s. 0 $156.00
matters including the City of Carmel Statement
of Economic Ethics, WP-TGRP and Personnel I Oil
matters. ��
Communications with K Baumgartner regarding 0.2 $31.20 to
Tort Claim CPWCGPFBX4728. Updated the
file.
Communications with J Molitor regarding impact 0 $0.00 lot
fee meeting. [.2 Hour NC.]
3/7/2018 Communications with insurance adjuster 0.2 $31.20 I v I
regarding Tort Claim CPWCGPFBX4728.
3/8/2018 Met with M Westermeier regarding various park 0.5 3R. 00 $78.00
matters including personnel and MCC 3q,pa
operations. IaSI
Reviewed low bid materials for WP-TGP and 0.5 $78.00 1 o V
communications to insurance agent, J Ruble
and M Westermeier regarding the same.
3/9/2018 Met with M Westermeier regarding personnel 2.5 $390.00
matters, medical leave legal requirements and
continued research and review of CCPR
policies regarding the same. Updated the file.
Communications with M Westermeier regarding 0.8 $124.80 I o
the WP-TGP.
3
Service Date Description of Service Hours Worked Amount Due
3/12/2018 Met with M Westermeier and M Klitzing 1.5 $234.00
regarding personnel matters. Prepared for and
met with L Russell, M Westermeier and M
Klitzing regarding employee FMLA leave matter.
Reviewed proposed Active contract 0.5 $78.00
amendment, discussed the same with M
Westermeier and provided revision
recommendations.
Worked on review of bid documents for the 0.6 $93.60 [ 0 3
.MTR-PIP, communications to M Krosschell and
met with M Westermeier and M Klitzing
regarding the same.
Worked on review of bid documents for the WP- 0.6 $93.60 I �,
TGP and communications with J Fink and met
with M Westermeier and M Klitzing regarding
the same.
Communications with M Klitzing, L Hood, D 0.5 $78.00
Spellbring and B Bosma regarding the Carmel
Clay Parks Building Corporation insurance
requirements.
3/13/2018 Worked on review of bids for the WP-TGP and 1 $156.00 dal,
multiple communications with J Fink and met
with M Westermeier and M Klitzing and
communications with B Bosma regarding the
same.
Worked on review of bids for the MTR-PIP and 0.9 $140.40 l �3
multiple communications with M Krosschell and
met with M Westermeier and M Klitzing and
communications with B Bosma regarding the
same.
Prepared for and attended meeting on 1.6 $249.60
personnel matter involving the CCPR leave
policies. Worked on communications summary
and updated the file.
Prepared for and attended Regular Park Board 1.8 $280.80 I a t
meeting.
3/14/2018 Communications to M Krosschell regarding 0.3 $46.80 Io 3
acceptance of the Smith Projects bid for the
MTR-PIP and communications with M Allen, M
Klitzing, M Westermeier and M Krosschell
regarding specific project detail costs and other
matters.
4
Service Date Description of Service Hours Worked Amount Due
Communications with M Allen regarding the 1.3 $202.80 1 d l
Leyndyke lawsuit pleadings. Prepared for and
met with litigation counsel, M Westermeier and
M Klitzing regarding litigation matters and after
the meeting, started review of pleadings for M
Westermeier signature. Met with M
Westermeier and M Klitzing regarding the
same. [1 Hour NC.]
Worked on communications piece and fact 1 $156.00 i DBI-941
summary regarding personnel leave matter and
communications with outside counsel regarding
the same.
Started working on draft of Gibraltar Agreement 0.7 $109.20 ko
for the WP-TGP.
Communications to several Park Board 0.4 $62.40 o
members regarding the City of Carmel
Statement of Economic Interests("SEI").
3/15/2018 Met with M Westermeier regarding personnel 0.5 $78.00 101;s]-9�
matters. Updated the file.
Worked on and met with L Russell regarding 1.8 $280.80 I d-1_gal
facts of employee leave matter in preparation
for and communications with outside counsel
regarding the same. Worked on communication
piece and fact summary.
Reviewed and worked on draft of EZChildTrack 1 $156.00
Contract Additional Terms.
Started working on Conflict of Interest 0.2 $31.20 1
Statement ("COI")for W Franklin and
communications with A Kostrzewa regarding the
same.
3/16/2018 Worked on and completed draft of 2 $312.00 13%1
EZChildTrack Contract Additional Terms and
provided the same to M Klitzing for his review.
Met with M Westermeier and A Kostrzewa 0.3 $46.80 ► ®l
regarding personnel matters.
Worked on W Franklin COI. 0.7 $109.20 1
Reviewed Contractor Agreement prepared by M 0.7 $109.20 i 3
Krosschell for the MTR-PIP and
communications to M Krosschell regarding the
same. Updated the file.
5
Service Date Description of Service Hours Worked Amount Due
Set up call with outside counsel regarding 1.5 $234.00
personnel matters on 3/18/2018 and
communications with M Westermeier and M
Klitzing regarding the same. Started work on
fact summary for discussion. Updated the file.
IJ t
3/18/2018 Completed and delivered fact summary to 0.5 ;5q•OD $78.00
outside counsel in preparation for 3/18/2018 .a
conference call with M Westermeier, M Klitzing
and K Baumgartner.
3/19/2018 Worked on the Gibraltar Agreement draft for the 2.2 $343.20 I o(,
WP-TGP and multiple communications with J
Fink and Eastern Engineering regarding
contract documents necessary to complete the
same.
Worked on W Franklin COI and 0.2 $31.20 l 1
communications with W Franklin regarding the
same.
Met with S Young to arrange filing of multiple 0.7 $109.20 (�
Park Board members' SEI. Followed up with
others about their statements.
Communications with M Krosschell, M 0.3 $46.80 1 3
Westermeier, M Klitzing and M Allen regarding
MTR-PIP schedule of values. Updated the file.
a05.9D lot
Prepared for and met with L Russell and 3.4 $530.40 )_gS
conference call with M Westermeier, M Klitzing, �bS•2�
K Baumgartner and outside counsel regarding,
leave and personnel matters. Updated the file.
Worked with L Russell regarding leave letter
and provided the same to outside counsel for
review. Updated the file. [.5 Hour NC.]
3/20/2018 Met with M Westermeier, M Klitzing and L 2.2 $343.20
Russell regarding leave and personnel matters.
Participated in call with outside counsel and L
Russell and completed leave letter. Updated
the file. [.5 Hour NC.]
Communications with Park Board member L 0.2 $31.20 (d 1
Rude regarding SEI.
Communications with litigation counsel 0.2 $31.20
regarding Webb appeal status and
communications to park officials regarding the
same. Updated the file.
6
Service Date Description of Service Hours Worked Amount Due
Worked on the Gibraltar Contact for the WP- 0.9 $140.40 1.0 le
TGP.
3/21/2018 Completed Gibraltar contract for the WP-TGP 1.6 $249.60 I jL,
and delivered the same to J Fink with
instructions for Gibraltar. Updated the file. [.5
Hour NC.]
Met with M Westermeier, M Klitzing and L 0.7 $109.20
Russell regarding leave and personnel matters.
Discussed communications piece, finalized the
same and delivered to M Klitzing for further
distribution. Updated the file.
Communications with M Westermeier and 0.4 $62.40 i X41-g�
officials of EZChildTrack regarding the
Additional Terms.
Communications with M Krosschell regarding 0.5 $78.00 I a 3
the MTR-PIP Smith Agreement and contract
document delivery status.
Communications with Park Board member J 0.2 $31.20
Kristunas regarding SEI.
Communications with M Klitzing regarding an 0.2 $31.20 I aS 1
MCC incident reported by M Whirley on behalf
of SK. Created file.
Completed review and provided comments to 1 $156.00 I d t
litigation counsel regarding Leyndyke pleadings.
3/22/2018 Communications with L Russell regarding the 1.3 $202.80
Personnel leave matter and communications
with M Westermeier, M Klitzing regarding the
same. Worked with L Russell on
communications regarding the same. [.5 Hour
NC.]
Communications with litigation counsel 0.4 $62.40 la
regarding the Leyndyke lawsuit.
Communications with M Miller, M Westermeier, 0.6 $93.60 I'
M Klitzing and M Allen regarding the Leyndyke
lawsuit pleadings.
Communications with A Kostrzewa regarding 0.5 $78.00 /v t
the park real estate status and started work on
adding the purchase price and/or valuation of
the same.
7
Service Date Description of Service Hours Worked Amount Due
Communications with M Wells, Insurance agent 0.3 $46.80 12-I5-ySy
regarding receipt of the MCMI insurance policy
regarding coverage of the (PPRP.
3/23/2018 Reviewed Smith Projects revised Certificate of 0.3 $46.80 03
Insurance and met with M Westermeier
regarding the same. Communications with
Smith Projects regarding the same.
Reviewed, revised and provided to outside 1 $156.00 1011 gg
counsel a personnel leave letter draft and
communications to L Russell and M
Westermeier regarding the same. Discussed
personnel matter with outside counsel and met
with M Westermeier regarding the same.
Updated the file.
Completed review of documents for updated 1.1 $171.60 I.�
purchase prices and values of CCPR park
properties.
Communications with Park Board member J 0.2 $31.20 id
Engledow regarding filing of City of Carmel
Statement of Economic Interests.
3/26/2018 Prepared for and participated in conference call 1 $156.00 I )re
with M Klitzing and GTSoft, Inc. principal and
attorney regarding the EZChildTrack Software
contract. Provided word document to GTSoft,
Inc. attorney. Updated the file. [.5 Hour NC.]
Met with M Klitzing and M Westermeier 0.4 $62.40
regarding personnel matters.
Met briefly with L Russell and later with M 0.2 $31.20
Westermeier regarding personnel matters.
Communications with Park Board member J 0.2 $31.20
Kristunas regarding filing of City of Carmel
Statement of Economic Interests.
Worked on updating real estate tax document to 1.3 $202.80 d
include purchase price, appraisal price and/or
valuation.
3/27/2018 Provided an original Smith Projects Agreement 0.5 $78.00 3
for the MTR-PIP, Bonds and Certificate of
Insurance to A Kostrzewa, scanned the Smith
Projects Agreement and provided the same to
M Krosschell. Updated the file.
8
Service Date Description of Service Hours Worked Amount Due
Received, reviewed and communications with 1 $156.00 iv (p
Gibraltar's insurance agent regarding the WP-
TGP Certificate of Insurance and multiple
communications with J Fink, M Westermeier
and M Klitzing regarding the status of the
contract documents and specifically, the
Agreement, the bonds, the pre-construction
meeting as well as the project permits.
Communications with J Fink, M Westermeier
and M Klitzing regarding the permit process for
the WP-TGP. Communications with Gibraltar's
insurance agent and status thereof to J Fink, M
Westermeier and M Klitzing.
Received, reviewed, redlined suggested 0.5 $78.00 Ja
changes and communications to M Miller
regarding the pleadings for the Leyndyke
lawsuit.
Communications with M Krosschell regarding 0.2 $31.20 103
the MTR-PIP Smith Projects Agreement and
contract document delivery status.
3/28/2018 Reviewed the revised pleadings for the 0.5 $78.00
Leyndyke lawsuit and multiple communications
with outside counsel office and M Westermeier
regarding the same.
Communications with J Fink and M Dovalina 0.7 $109.20 j
regarding the permit process status for the WP-
TGP and communications with M Westermeier
and M Klitzing regarding the same.
Communications regarding a typo on page 13 of
the Agreement and provided a correction of the
same. Communications with J Fink and the
contractor regarding the Gibraltar contract and
addressed questions regarding the same. [.2
Hour NC.]
Communications with M Wells regarding the 0.5 $78.00 2,1 S�y 6C4
IPPRP insurance coverage provided by MCCI
insurance agent. Updated the file.
Completed and communications with A 1.5 $234.00
Kostrzewa regarding the Smith Projects
contract requirements for the MTR-PIP.
Communications with M Molitor and M 0.2 $31.20 J
Westermeier regarding Impact Fee matters.
9
Service Date Description of Service Hours Worked Amount Due
Completed and communications with A 0.5 $78.00 )a
Kostrzewa regarding the CCPR real estate
summary update.
Communications with E Adams regarding the 0.2 $31.20
revised version of the EZChildTrack software
Agreement.
3/29/2018 Multiple communications with J Fink, M 3.8 $592.80
Westermeier and M Klitzing regarding the status
of delivery of the WP-TGP Agreement.
Reviewed the contract documents and multiple
communications with M Westermeier regarding
the same. Received, reviewed and
communications with M Westermeier and D
Perry of Gibraltar regarding the next steps for a
fully executed Agreement and bonds.
Communications to Gibraltar's insurance agent
regarding the builders risk policy. [.5 Hour NC.]
Met with M Westermeier, M Klitzing, B Johnson, 1 $156.00
L Russell and J Garcia regarding an ESE
personnel matter. Communications with L
Russell regarding status of the same. Created
a file.
Communications from and with CCPR 0.2 $31.20
insurance agent regarding the MCMI builders
risk policy for the IPPRP and communications to
MCMI insurance agent regarding the same.
Communications with M Krosschell regarding 0.2 $31.20 i 'a
the MTR-PIP regarding the Notice to Proceed.
3/30/2018 Communications with M Westermeier, Gibraltar 0.7 $109.20 (�
representatives and S Young regarding the
Agreement and Bonds; communications with
Gibraltar's insurance agent and CCPR's
insurance agent regarding Gibraltar's builders
risk coverage.
Communications with M Krosschell and to M 0.1 $15.60
Westermeier and M Klitzing regarding the
Central Park West Commons Phase II Project.
FEE
Totals 75.4,/ $11,762.40 v/
Signature: Deb-rcxlM. qv'i, v
10