HomeMy WebLinkAboutBPW 4-4-18Board of Public Works and Safety Meeting
MINUTES
Wednesday, April 4, 2018 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10: 00 a. m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present.
Mayor James Brainard was not present.
MINUTES
Minutes for the March 21, 2018, Regular Meeting were approved 2-0
BID/QUOTE OPENINGS AND AWARDS
Bid Award for Brookshire Golf Clubhouse & Bath House/Pool; Bob Higgins, General
Manager/Superintendent, Brookshire Golf Course. Item was TABLED.
Bid Opening for City of Carmel Fleet Leasing and Management Program; Board Member Burke
opened the quotes and read them aloud:
Contractor
Enterprise
$22,090.00
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BP W-04-04-18-01; Indiana Spine Group; Storm Water Control; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BP W-04-04-18-02; Westmont Section 1; Interior Sidewalks (Builder); Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Gordon Flesch Company, Inc.; ($656.19 per annum);
Copier Rental; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Collective Publishing, LLC; ($11,880.00); Carmel
Monthly Magazine Advertising for the Year; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services A&F Engineering Co, Inc; ($61,630. 00); Maintain
Traffic Signal Records and On -Call Services - 2018; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Angel Oak Tree Care — Angel's Touch Lawn Care, Inc;
($24,995. 00); Tree Removal and Other Landscape Services; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Artists Development Company, LLC; ($40,550. 00);
Booking Entertainment Services and Gallery Walk & Holiday in the Arts District Entertainment;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Blunk Safety Systems, Inc; ($123,919.38); Vehicle
Emergency Lighting and Utility Cabinets; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Hoosier Portable Restrooms, Inc; ($20,250. 00); Unit
and Handwashing Station for Events; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Arc Acquisition (US), Inc; ($130,383.72); Laptops,
Adapters Docking Stations, etc. for Police Vehicles; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Weston Nicholson; ($12,500. 00); Agreement for
Individual Contracted Services; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Gradex, Inc; ($10,112.94); Culvert #43 Hoover Road
Over Clay Creek - Project #16 -SW -08; CO #1; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Rieth-Riley Construction Co, Inc; ($28,938.48);
Rangeline Road & City Center RAB - Project #16 -ENG -50; CO #5; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Rieth-Riley Construction Co, Inc; ($30,807.43); River
Road Reconstruction Phase II - Project #16 -ENG -80; CO #1; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; HIS Constructors; ($65,641.26); Carmel Small
Structures Culvert 936 - Project #16 -SW -08; CO #1; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase off Goods and Services; Rieth-Riley Construction Co, Inc; ($61, 754.48);
Rangeline Road and 4` Street RAB - Project #16 -ENG -31; CO #5; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Rieth-Riley Construction Co, Inc; ($556,312.82);
Veterans Way Construction - Project #17 -ENG -01; CO #4; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use/Close City Streets; Community Block Party; September 22, 2018; 3: 30 p. m. — 7:30
p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
Request to Use/Close City Streets; Art of Wine; July 21, 2018; 9:00 a.m. —11:59 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Gazebo; Group Dinner; August 17, 2018; 5: 00 p. m. —10: 00 p. m.; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use/Close City Streets; Taste of Hope; August 11, 2018; 5: 00 p. m. — 9: 00 p. m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use/Close City Streets; Yoga Fundraiser; May 19, 2018; 9:00 a.m. —1: 00 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Spray Paint Temporary Road Markers on City Streets; Bicycle Ride; April 6 and 7, 2018,-
Early
018;Early Morning; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
OTHER
Resolution BPW-04-04-I8-03; A Resolution Requesting the Financing, Construction, and Dedication
of Certain Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit Against the
Payment of Parks and Recreation Impact Fees ("PRIF') and Approving a PRIF Credit Agreement;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Technical Standards Variances; Kent Project; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Technical Manual Variance; Aldi of Weston Park; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Curb Cut/Curb Cut VacationlSidewalk Closure; 301 American Way; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Median Curb Cut; Towne Road; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Temporary Construction Entrance/Curb Cut/Pathway Closure; Towne Road; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Temporary Construction Entrance; 3650 West 141 St Street; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restriction/Open Pavement Cut, West 116th Street for CTR WD Project #1707;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane RestrictionlSidewalk Closure; 1032 East Main Street; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
Request for Replat; Lot I and Part of Lot 2 in North American Park; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10: 04 a.m.
`Ehristine S Pa ey —Clerk-Treas r
Approved
James Brainard
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