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Home My WebLink AboutDLZ Indiana, LLC/Eng/38,781/Adl Serv #1a/126th Street and 136th Street and Gray Road RAB and Gray Road Culvert – Construction InspectionDLZ Indiana, LLC Engineering Department - 2018 Appropriation # 2016 COIT Bond Fund, 2016 Storm Water Bond Fund; P.O. #100224, 100225 Contract Not To Exceed $38,781.00tO ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement') entered into by and between the City of Carmel and DLZ Indiana, LLC (the `Professional"), as City Contract dated March 31, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: ccs ames Brainard, Presiding Officer, r- -.V1 Mary Ann urke, Memb r Date: �/ Lori 5. Wat tuber Date: A E� hristine Pauley,; k-Tr�/ s r Date: /� jS:'C,-V W S... a r,.. S S—W.g--g\zoi eTu m,n.,.. u.c ASA.ao AWY2oie 8.43 a1,11 DLZ Indiana, LLC By: Authorized Signature Laurie D. Johnson, PE Printed Name Vice President Title FID/TIN: 31-1741713 Last Four of SSN if Sole Proprietor: Date: 4-10-2018 WDLZ ARCHITECTURE• ENGINEERING• PLANNING SURVEYING • CONSTRUCTION SERVICES November 20, 2017 Mr. Jeremy Kashman, PE City Engineer City of Carmel, Indiana One Civic Square Carmel, IN 46032 INNOVATIVE IDEAS EXCEPTIONAL DESIGN UNMATCHED CLIENT SERVICE Re: Request for Supplement to Construction Observation Services 126th Street and Gray Road RAB, 136th Street and Gray Road RAB, Gray Road Culver - #165 Project Numbers 16 -ENG -16, 16 -ENG -54, 16 -SW -107 Dear Mr. Kashman: Per your phone conversation with Mr. Tom Stoffl, PE, DLZ Indiana, LLC (DLZ) respectfully requests a supplement to our original contract dated March 15, 2017. The schedule of the original agreement was as follows: • Contract Letting Date: February 1, 2017 • Anticipated Notice to Proceed for Construction Observation: February 15, 2017 • Anticipated Road Closure Date: March 15, 2017 • Substantial Completion Date: May 20, 2017 • Final Project Completion Date: June 20, 2017 The original contract construction bid was $3,205,200.00 and DLZ's original fee was $286,408.50 or 8.94%. To date we have completed the culvert installation south of 146th Street, the RAB at Gray Road and 136th Street and anticipate substantial completion of the RAB at Gray Road and 126th Street to be November 24, 2017. To date there have been eleven (11) change orders to the contract, totaling an additional $263,695 and DLZ anticipates at least 5-7 more change orders for an undetermined amount. Due to the extended length of the contract, DLZ has managed our services to extend our contract hours, by reducing inspection personnel when possible and also eliminating mileage charges that were part of the original contract. At this time, we anticipate needing additional hours to complete the responsibilities of the contract inspection, documentation and completion of the additional change orders noted above. Please see the attached manhour spreadsheet included in the supplement document at illustrates the expected time required. Exhibit 157 E Maryland St, Indianapolis, IN 46204-3608 I OFFICE 317.633.4120 I ONLINE WWW,DLZ.COM Akron Burns Harbor Chicago Cincinnati Cleveland Columbus Detroit Fort Wayne Indianapolis Joliet Kalamazoo Lansing Lexington Louisville Madison Melvindale Munster Pittsburgh Saint Joseph South Bend Toledo ray WDLZ ARCHITECTURE• ENGINEERING• PLANNING SURVEYING •CONSTRUCTION SERVICES INNOVATIVE IDEAS EXCEPTIONAL DESIGN UNMATCHED CLIENT SERVICE The following table summarizes the supplemental amount requested: Gray Corridor Construction Observation Request for Supplement Page 2 of 2 Description Amount Original Contract Amount $286,408.50 Total Contract Amount Required for Completion $325,199.50 Total Supplement Amount Requested $38,781.00 Thank you for the continued confidence in our firm. We are pleased to continue working with you to complete the Gray Road corridor projects. If you have any question on this request or wish to discuss the contents, please feel free to contact our office at (317) 6334120 or email at liohnson@dlz.com. Sincerely, Laurie D. Johnson, E Vice President Thomas G. Stoff1, Senior Project Manager Exhibit 260 SUPPLEMENTAL AGREEMENT WITNESSETH WHEREAS, the LPA and CONSULTANT did, on March 31, 2016, enter into an agreement for Professional Services and then amended the agreement on March 15, 2017 provide Construction Observation services for the construction of the 12611 Street and Gray Road Roundabout, 136th Street and Gray Road Roundabout and the Gray Road Culvert Replacement — Culvert #165 (Project Numbers 16 -ENG -16, 16 -ENG -54, 16 -SW -107) and; WHEREAS, the CONSULTANT has provided additional construction observation services needed on the project due to an extension of contract time. NOW THEREFORE, the LPA and the CONSULTANT desire to amend the above referenced Construction Inspection Contract as follows: Revise Section "SCHEDULE" item 4 to read as follows: 4. Based on the letting date of February 1, 2017 and the actual scope of work and contractor schedule, the estimated construction completion date is January 31, 2018. II. Revise Section "COMPENSATION"item 1 to read as follows: 1. The PROFESSIONAL shall receive as payment for the work performed under this Contract the total amount not to exceed $ 325,199.50. III. Add Exhibit "A-1" as follows: Add the attached Exhibit A-1 to show the expected additional manhours required to complete the services needed as part of the supplemental agreement. Exhibit 1 of 1 ; b�c/ Supplemental Agreement Fee Proposal Main Street and Gray Road and Trail along Gray Projects 16 -ENG -55 and 16 -ENG -97 Starting with the week ending 11-17-17 Manhours & Rates 2017-18 E > z ECD CD 0 p Li Total Negotiated I Rates Name Classification Hourly Rate Number of Estimated Manhours Michael Smith, DLZ Construction Observer Manager $125.00 110 160 160 430 $53,750.00 Tom Stoffl, DLZ Senior Project Manager $185.00 6 4 4 14 $2,590.00 Brian Geis Construction Observer $100.00 100 100 $10,000.00 Total Manhours 2017-18 0 0 0 0 216 164 164 0 0 0 0 0 544 $66,340.00 Expenses Rate Estimated Number of Work Mileage Total Expenses $0.00 Total Hours and Fee Proposal to finish Gray Road RAB's @ 126th & 136th including FCR's $66,340.00 Starting with the week ending 11-17-17 City of Car INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT ONE CIVIC SQUARE 35-6000972 CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 IASE ORDER DATE DATE REQUIRED REQUISITION NO. 3/1/2017 DLZ INDIANA, LLC. VENDOR 157 EAST MARYLAND ST INDIANAPOLIS, IN 46204 - PURCHASEID BLANKET CONTRACT 13219 VENDOR NO. 061515 Page 1 of 1 PURCHASE ORDER NUMBER 100224 THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE DESCRIPTION Projects 16 -ENG -16 and 16 -ENG -54; Contract Date 03.31.16 City Engineering's Office SHIP 1 Civic Square TO Carmel, IN 46032 - Kate Lustig PAYMENT TERMS FREIGHT QUANTITY I UNIT OF MEASURE , DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Fund: 0 COIT Bond Fund Account: 94-650.04 1 Each ASA 1 - 126th Street and Gray Road and 136th Street and $311,934.07 $311,934.07 Gray Road RAB - Inspection Sub Total $311,934.07 Send Invoice To: Skip Tennancour American Structurepoint, Inc. 8425 Wicklow Way Brownsburg, IN 46112 2016 COIT Bond DEPARTMENT -I A 2-4L, Li O$ - 50 ASA 1c>- k—cl-e-r.se *IP 351 152- S. 5-4- PLEASE INVOICE IN DUPLICATE ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS 'SHIP PREPAID. 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. PAYMENT $311,934.07 A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. �� ' ORDERED BY � �ei -- - Jeremy Kashman James Crider TITLE Director Administration CONTROL NO. 100224 CLERK -TREASURER Ci ®��INDIANA RETAIL TAX EXEMPT ty �III'1 CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT ONE CIVIC SQUARE 35-6000972 CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 Page 1 of 1 PURCHASE ORDER NUMBER 100225 THIS NUMBER MUST APPEAR ON INVOICES, Alp VOUCHER DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 3/1/2017 061515 Project 16 -SW -107; Contract Date 03.31.16; Increased P.O. 41911 DLZ INDIANA, LLC. VENDOR 157 EAST MARYLAND ST INDIANAPOLIS, IN 46204 - PURCHASEID BLANKET CONTRACT 13220 QUANTITY UNIT OF MEASURE DESCRIPTION Department: 2200 Fund: 0 2016 Storm Water Bond PAYMENTTERMS City Engineering's Office SHIP 1 Civic Square TO Carmel, IN 46032 - Kate Lustig FREIGHT I UNIT PRICE I EXTENSION Account: 94-650.04 1 Each ASA 1 - 126th Street and 136th Street and Gray Road RAB $13,255.43 and Gray Road Culvert - Construction Inspect Send Invoice To: Jill Newport CrossRoad Engineers, P.C. 3417 Sherman Drive Beech Grove, IN 46107 $13,255.43 Sub Total $13,255.43 QririQ� Amou••t- t l0� 000" ASP, 1 a Ir,creade * S, 2sS. x4S Email: jnewport@crossroadengineers.com PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT - I PROJECT ACCOUNT AMOUNT PAYMENT $13,255.43 SHIPPING INSTRUCTIONS ' Alp VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN *SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL *THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Jeremy Kashman James Crider TITLE Director Administration CONTROL NO. 100225 CLERK -TREASURER