HomeMy WebLinkAbout324172 04/18/18 CITY OF CARMEL, INDIANA VENDOR: 372374
CHECK AMOUNT: $*******350.00*
a; � a• ONE CIVIC SQUARE WILLIAM GRAY
4, CARMEL, INDIANA 46032 1314 W.CAMINO PABLO DRIVE CHECK NUMBER: 324172
4y�roN"�� PUEBLO.WEST CO 81007 CHECK DATE: 04/18/18
t`
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1120 4359000 i 350.00 SPECIAL PROJECTS
VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995)
ALLOWED 20 ACCOUNTS PAYABLE VOUCHER
Vendor# 372374
WILLIAM GRAY IN SUM OF$ CITY OF CARMEL
1314 W. CAMINO PABLO DRIVE An invoice or bill to be properly itemized must show:kind of service,where performed,dates service
rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc.
PUEBLO WEST, CO 81007
Payee
$350.00
Purchase Order#
ON ACCOUNT OF APPROPRIATION FOR
Carmel Fire Terms
Date Due
PO# ACCT# DATE INVOICE# DESCRIPTION
DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT
0 43-590.00 $350.00 1 hereby certify that the attached invoice(s),or 4/17/18 0 Peer Team Site Visit $350.00
1120 101 1120 101
bill(s)is(are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Tuesday,April 17,2018
David Haboush
Fire Chief
I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have
audited same in accordance with IC 5-11-10-1.6
, 20—
Cost
20Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer
CITY OF CARMEL
FIRE DEPARTMENT
DATE: April 16,2018
TO: Clerk Treasurer Christine Pauley
Connie Murphy '
FROM: David Haboush,Fire Chief
Attached you will find a claim for the Accreditation Peer Team Site Visit. The team will be here beginning
on Sunday,April 29,2018 and will depart on Thursday,May 3, 2018. Per the attached CPSE Policy,the
Peer Team Per Diem is$70 per day. You will find a claim for William Gray, Jodie Marsigliano, Stephen
Thompson and Michael Hanuscin. Please reimburse these individuals in the amount of$350.00 per the
attached claims.
If you have any questions,please feel free to contact me.
Snyder, Denise W
From: Will Gray <jc_freak175@msn.com> on behalf of Will Gray
Posted At: Thursday, March 29, 2018 17:35
Conversation: Travel Needs
Posted To: Carmel FD,IN -Agency/Peer Team Discussion
Subject: Travel Needs
Denise,
I know we have discussed this informally, but I wanted to cover it one more time. The following is needed by
the peer team:
1. Flights from the airport of their choice to Indy.
2. Hotel reservations,preferably in a sprinkled building,preferably in a sprinkled building
3. A vehicle for the team to use on site for our travels to lunch.and dinner.
4. Per them according to the CFAI Policy ManualAppaRr4CM,-iffiffie—arge
R. 7_)
5. Reimbursement when we return home for airpo to the airport, and luggage fees (if not
included when you make the flight reservations).
Please call with any questions or concerns. Thanks,
Will
1
APPENDICES
Appendix A- Peer Team Reimbursement
The Center for Public Safety Excellence Board of Directors have established the following criteria for the
reimbursement of CFAI Peer Team members. Agencies seeking accreditation through CFAI will follow
this guidance.
1. Privately owned vehicles (POV) may be used for official corporate business. POV travel shall be
reimbursed at the cost per mile rate prescribed by the federal government at the time the expense
is incurred. Reimbursement for mileage shall not exceed the cost of a round trip coach airfare to
the same location.
2. Travel by scheduled airlines or passenger trains shall be reimbursed at the round trip coach fare
rate.
3. Ground Transportation Expenses:
a. Automobile rentals should only be used if either public or agency transportation is not available
from point of arrival to destination and back. Reimbursement for automobile rental shall not
exceed the cost of an economy or compact car at the travel location. The Executive Director
shall approve automobile rentals for staff, instructors and other corporate members. The
President shall approve automobile rentals for the Executive Director.
b. Tolls, taxi fares, shuttle fares and parking fees are reimbursable expenses.
4. Lodging expenses shall be reimbursed at the single rate for the hotel/motel room plus applicable
taxes. No other expenses shall be charged to the room or reimbursed by the Corporation. Lodging
shall be in hotels/motels equipped with sprinklers and smoke alarms, whenever available.
5. The established per diem or daily rate for meal reimbursement is $60.00 per day, including tips. A
full-day rate will be applicable when the individual departs for the business-related activity and
returns to the place of departure twenty-four hours later. Otherwise, partial reimbursement for
meals and tips will be as follows:
a. Breakfast $12.00
b. Lunch $15.00
c. Dinner $33.00
6. Travel incidentals are reimbursed at$10.00 a day.
CFAI Policy and Procedures 38
7. CPSE does not sanction or reimburse for the`purchase of alcoholic beverages, tobacco products,
drugs, gambling and other personal pleasure purchases.
8. Peer assessors shall receive reimbursement for actual travel costs incurred from the applicant
agency. The team leader shall make arrangements with the agency accreditation
manager/coordinator.
9. For purposes of the on-site peer assessment team visit, the corporation has established this policy
on travel costs and per diem, so that an agency can use these established limits in planning their
costs. The team leader shall make arrangements with the agency's accreditation
manager/coordinator for the preferred manner in which to seek reimbursement by the peer
assessors from the agency.
10.The team leader's costs, related to representing the agency at a CFAI commission meeting, shall
be paid for by the agency.
11.DoD Site Visits: All costs covered are based on the current year contract with the DoD. This
includes travel, lodging, and meals. The CPSE Program Director must be contacted for a
breakdown of costs for all DoD site visits.
CFAI Policy and Procedures 39