HomeMy WebLinkAbout324734 04/30/18 CITY OF CARMEL, INDIANA VENDOR: 363028:t;
d i1 ONE CIVIC SQUARE VICTORY SUN INC CHECK AMOUNT: 5"'"3,825.00'
a' CARMEL, INDIANA 46032 PO BOx,19s114 CHECK NUMBER: 324734
Mirox a�� INDIANAPOLIS IN 46219 CHECK DATE: 04/30/18
DEPARTMENT ACCOUNT . PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1203 R4359003 100351 2018005 3,825.00 LATE NIGHT ON MAIN 20
VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995)
Vendor# 363028 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER
VICTORY SUN INC IN SUM OF$ CITY OF CARMEL
PO BOX 199114 An invoice or bill to be properly itemized must show:kind of service,where performed,dates service
rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc.
INDIANAPOLIS, IN 46219
Payee
$3,825.00
ON ACCOUNT OF APPROPRIATION FOR Purchase Order#
Community Relations Terms
Date Due
PO# ACCT# DATE INVOICE# DESCRIPTION
DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT
100351 2018005 43-590.03 $3,825.00 1 hereby certify that the attached invoice(s),or 4/13/18 2018005 $3,825.00
1203 Encumbered 101 1203 101
bill(s)is(are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Tuesday,April 24,2018
`�,6�,wrcW �• ��
Heck, Nancy
Director
I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have
audited same in accordance with IC 5-11-10-1.6
120—
Cost
20Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer
Victory Sun Inc.
P.O. Box 1,99:114. v: . C:. .O R :Y .. 5-O N.
Indianapolis,-IN 46219
PR a DVER.T-ISING EVENTS
v8tiles@wearevictorysun.com
INVOICE
BILL TO INVOICE4:201.8005._ -
.-Megan WVicker' DATE. 04/13/2018 .
City of.:Carniel. DUEPATE. 05%13/201.8
One Civic.Square TE RMS Net 30
Carmel, IN 46032
I DATE ACTIVITY ACTJVITY AMOUNT
03/.01/201.8 - ':= : Public Relations Media Planning 3,825:00:. . .
BA
LANCE DUE
$3,825.00
Thank you for choosing Victory Sun.
Winning relationships make-you THE star!
Victory Sun Inc.
City of Carmel
Activity: March 2018
Activity
Date Product/Service Memo/Description Duration., Amount
- .
03/02/2018 Public Relations: Social Media 2/26-3/2 2.75 247.50
Brett Wiscons re: answer his
03/06/2018 Public Relations: Email questions re: summer possible 0.25 22.50
events
AOW: Band selection-review
03/06/2018 Public Relations: Research option from MOKB; email Josh 0.75 67.50
feedback, forward info and notes
on artist to MM
03/06/2018 Public Relations: Meeting prep Develop agenda for 3/7 1 90.00
03/07/2018 Public Relations: Email AOW: Prospective winery 0.25 22.50
03/07/2018 Public Relations: Meeting prep Print materials for mtg 0.25 22.50
03/07/2018 Public Relations: Client 2.25 202.50
Meeting
03/08/2018 Public Relations: Email AOW: Band from Porchfest 0.25 22.50
AOW: Re-write and start mail
03/08/2018 Public Relations: Writing Misc. merge letter to wineries to go 0.5 45.00
with full registration packet
AOW: Complete letter to
03/09/2018 Public Relations: Writing Misc. wineries, merge, complete labels 1.5 135.00
and send to MM
03/09/2018 Public Relations: Social Media Week of 3/5-3/9 3 270.00
03/09/2018 Public Relations: Email AOW: MM and band inquiry 0.25 22.50
03/12/2018 Public Relations: Phone call AOW: Josh at MOKB re: 0.25 22.50
thoughts on band scouted
03/12/2018 Public Relations: Phone call AOW: MM re: time changes to 0.25 22.50
Winery instructions
Public Relations: Event AOW: Bids for glasses; compile
03/12/2018 Logistics bid specs & send to MM for use; 0.5 45.00
email to vendor to request bid
Public Relations: Event AOW: Save winery packet to
03/13/2018 files and confirm w/ MM status of 0.25 22.50
Logistics emailing wineries
03/13/2018 Public Relations: Event AOW: Winery recruitment; 0.25 22.50
Logistics answer email from Cedar Creek
03/13/2018 Public Relations: Email AOW: Start emailing packet to 1.25 112.50
wineries
03/14/2018 Public Relations: Email AOW: respond to winery 0.25 22.50
questions
03/14/2018 Public Relations: Email AOW: answer question from 0.25 22.50
Harmony Winery
03/14/2018 Public Relations: Event AOW: Complete emails to 0.75 67.50
Logistics wineries with packet
AOW: paperwork received and
Public Relations: Tracking & provide to full team for tracking;
03/14/2018 Communication email winery confirmation 0.25 22.50
received
AOW: Email to Urban Vines re:
Public Relations: Tracking & confirmation received, updated
03/15/2018 Communication winery spreadsheet and team of 0.75 67.50
status to date; emails to Mallow
Run, Quebble & Traders Point
03/15/2018 Public Relations: Email AOW: Address electrical 0.25 22.50
requests from prospective winery
Public Relations: Tracking & AOW: Prepare binder and add
03/16/2018 Communication Cedar Creek 0.75 67.50
Public Relations: Tracking & AOW: Email winery confirmation
03/16/2018 Communication of paperwork rec'd and update 0.5 45.00
spreadsheet
03/16/2018 Public Relations: Event AOW: glass bid 0.25 22.50
Logistics
03/16/2018 Public Relations: Art Direction AOW: email graphic designer re: 0.25 22.50
10th anniversary logo
03/16/2018 Public Relations: Social Media 3/11-3/16 3 270.00
03/16/2018 Public Relations: Email AOW: Wine glass vendor re: art 0.25 22.50
set-up charge
03/18/2018 Public Relations: Tracking & AOW: planning timeline 0.5 45.00
Communication
03/19/2018 Public Relations: Art Direction AOW: Email graphic designer re: 0.25 22.50
10th anniversary logo update
AOW: Follow-up with Kate at
03/19/2018 Public Relations: Email Story Inn re: Indiana Wine Fair 0.5 45.00
partnership
Public Relations: Tracking & AOW: Update spreadsheet of
03/19/2018 Communication wineries as per responses from 0.25 22.50
wineries
03/19/2018 Public Relations: Event AOW: Contact caricature artist 0.25 22.50
Logistics for 7/21 availability
03/20/2018 Public Relations: Email AOW: email w/ Easley 0.25 22.50
AOW: Listen to band prospect,
03/20/2018 Public Relations: Research review the fan base and history.Email assessment and info to 1 90.00
MM for review/thoughts
03/20/2018 Public Relations: Research AOW: Research plan for 10th 0.75 67.50
lanniversary enhancements
03/20/2018 Public Relations: Email AOW: Mallow Run 0.25 22.50
03/21/2018 Public Relations: Email AOW:Email Josh at MOKB re: 0.25 22.50
band
03/21/2018 Public Relations: Tracking & AOW: Update winery binder 0.25 22.50
Communication
Public Relations: Event AOW: Confirm Kim for caricature
03/21/2018 Logistics art and answer questions 0.25 22.50
03/21/2018 Public Relations: Phone call Phone call MM re: August 2018 0.25 22.50
activity
Public Relations: Event AOW: First Miracle paperwork
03/22/2018 Logistics received; Notify MM update 0.5 45.00
spreadsheet
03/23/2018 Public Relations: Social Media Week of 3/19-3/23 2.75 247.50
03/26/2018 Public Relations: Research AOW: Colony House music, 0.5 45.00
email MOKB re: band availability
03/26/2018 Public Relations: Email AOW: NH & MM re: feedback on 0.5 45.00
Monon Blvd grey water station
03/26/2018 Public Relations: Email AOW: MM re: Colony House 0.25 22.50
booking status
03/27/2018 Public Relations: Phone call AOW: Urban Vines; email her 0.75 67.50
map of 2017 event
03/27/2018 Public Relations: Meeting prep Start agenda for 3/28 mtg 1.25 112.50
03/28/2018 Public Relations: Meeting prep Complete agenda for mtg 0.5 45.00
03/28/2018 Public Relations: Email AOW: Story Inn 0.25 22.50
03/28/2018 Public Relations: Client 2 180.00
Meeting
03/29/2018 Public Relations: General PR AOW: Work w/ MM re: Story Inn 0.25 22.50
giveaway
WTTS sales rep answers to her
03/29/2018 Public Relations: Media Buys questions 0.25 22.50
Date for BR Art Fair and Brunch
03/29/2018 Public Relations: Media Buys Run as per WTTS added value 0.5 45.00
opportunities
03/29/2018 Public Relations: Tracking & AOW: wrong license forwarded 0.5 45.00
Communication from winery
03/30/2018 Public Relations: Art Direction Update deadline dates for 0.25 22.50
pocket calendar
03/30/2018 Public Relations: Social Media 3/26-3/30 2.75 247.50
03/30/2018 Public Relations: Media Buys WTTS email 0.25 22.50
03/30/2018 Public Relations: Tracking & AOW: Confirmed Wineries 0.25 22.50
Communication
Start spreadsheet for 2018
03/30/2018 Public Relations: Media Buys summer spending and develop 1 90.00
questions to review w/ MM
3,825.00
Key
AOW Art of Wine
BR Broad Ripple
CCC Carmel City Center
FB Facebook
IUHNH IU Health North Hospital
JB Josh Baker
JS Jimia Smith
KA Kayla Arnold
MM Megan McVicker
MOKB is the name of the
MOKB company
NH Nancy Heck
mtg meeting
ROS Run of Station
WFYI WFYI
WTfS jWTrs