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Home My WebLink About324734 04/30/18 CITY OF CARMEL, INDIANA VENDOR: 363028:t; d i1 ONE CIVIC SQUARE VICTORY SUN INC CHECK AMOUNT: 5"'"3,825.00' a' CARMEL, INDIANA 46032 PO BOx,19s114 CHECK NUMBER: 324734 Mirox a�� INDIANAPOLIS IN 46219 CHECK DATE: 04/30/18 DEPARTMENT ACCOUNT . PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1203 R4359003 100351 2018005 3,825.00 LATE NIGHT ON MAIN 20 VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995) Vendor# 363028 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER VICTORY SUN INC IN SUM OF$ CITY OF CARMEL PO BOX 199114 An invoice or bill to be properly itemized must show:kind of service,where performed,dates service rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. INDIANAPOLIS, IN 46219 Payee $3,825.00 ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Community Relations Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 100351 2018005 43-590.03 $3,825.00 1 hereby certify that the attached invoice(s),or 4/13/18 2018005 $3,825.00 1203 Encumbered 101 1203 101 bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Tuesday,April 24,2018 `�,6�,wrcW �• �� Heck, Nancy Director I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 120— Cost 20Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer Victory Sun Inc. P.O. Box 1,99:114. v: . C:. .O R :Y .. 5-O N. Indianapolis,-IN 46219 PR a DVER.T-ISING EVENTS v8tiles@wearevictorysun.com INVOICE BILL TO INVOICE4:201.8005._ - .-Megan WVicker' DATE. 04/13/2018 . City of.:Carniel. DUEPATE. 05%13/201.8 One Civic.Square TE RMS Net 30 Carmel, IN 46032 I DATE ACTIVITY ACTJVITY AMOUNT 03/.01/201.8 - ':= : Public Relations Media Planning 3,825:00:. . . BA LANCE DUE $3,825.00 Thank you for choosing Victory Sun. Winning relationships make-you THE star! Victory Sun Inc. City of Carmel Activity: March 2018 Activity Date Product/Service Memo/Description Duration., Amount - . 03/02/2018 Public Relations: Social Media 2/26-3/2 2.75 247.50 Brett Wiscons re: answer his 03/06/2018 Public Relations: Email questions re: summer possible 0.25 22.50 events AOW: Band selection-review 03/06/2018 Public Relations: Research option from MOKB; email Josh 0.75 67.50 feedback, forward info and notes on artist to MM 03/06/2018 Public Relations: Meeting prep Develop agenda for 3/7 1 90.00 03/07/2018 Public Relations: Email AOW: Prospective winery 0.25 22.50 03/07/2018 Public Relations: Meeting prep Print materials for mtg 0.25 22.50 03/07/2018 Public Relations: Client 2.25 202.50 Meeting 03/08/2018 Public Relations: Email AOW: Band from Porchfest 0.25 22.50 AOW: Re-write and start mail 03/08/2018 Public Relations: Writing Misc. merge letter to wineries to go 0.5 45.00 with full registration packet AOW: Complete letter to 03/09/2018 Public Relations: Writing Misc. wineries, merge, complete labels 1.5 135.00 and send to MM 03/09/2018 Public Relations: Social Media Week of 3/5-3/9 3 270.00 03/09/2018 Public Relations: Email AOW: MM and band inquiry 0.25 22.50 03/12/2018 Public Relations: Phone call AOW: Josh at MOKB re: 0.25 22.50 thoughts on band scouted 03/12/2018 Public Relations: Phone call AOW: MM re: time changes to 0.25 22.50 Winery instructions Public Relations: Event AOW: Bids for glasses; compile 03/12/2018 Logistics bid specs & send to MM for use; 0.5 45.00 email to vendor to request bid Public Relations: Event AOW: Save winery packet to 03/13/2018 files and confirm w/ MM status of 0.25 22.50 Logistics emailing wineries 03/13/2018 Public Relations: Event AOW: Winery recruitment; 0.25 22.50 Logistics answer email from Cedar Creek 03/13/2018 Public Relations: Email AOW: Start emailing packet to 1.25 112.50 wineries 03/14/2018 Public Relations: Email AOW: respond to winery 0.25 22.50 questions 03/14/2018 Public Relations: Email AOW: answer question from 0.25 22.50 Harmony Winery 03/14/2018 Public Relations: Event AOW: Complete emails to 0.75 67.50 Logistics wineries with packet AOW: paperwork received and Public Relations: Tracking & provide to full team for tracking; 03/14/2018 Communication email winery confirmation 0.25 22.50 received AOW: Email to Urban Vines re: Public Relations: Tracking & confirmation received, updated 03/15/2018 Communication winery spreadsheet and team of 0.75 67.50 status to date; emails to Mallow Run, Quebble & Traders Point 03/15/2018 Public Relations: Email AOW: Address electrical 0.25 22.50 requests from prospective winery Public Relations: Tracking & AOW: Prepare binder and add 03/16/2018 Communication Cedar Creek 0.75 67.50 Public Relations: Tracking & AOW: Email winery confirmation 03/16/2018 Communication of paperwork rec'd and update 0.5 45.00 spreadsheet 03/16/2018 Public Relations: Event AOW: glass bid 0.25 22.50 Logistics 03/16/2018 Public Relations: Art Direction AOW: email graphic designer re: 0.25 22.50 10th anniversary logo 03/16/2018 Public Relations: Social Media 3/11-3/16 3 270.00 03/16/2018 Public Relations: Email AOW: Wine glass vendor re: art 0.25 22.50 set-up charge 03/18/2018 Public Relations: Tracking & AOW: planning timeline 0.5 45.00 Communication 03/19/2018 Public Relations: Art Direction AOW: Email graphic designer re: 0.25 22.50 10th anniversary logo update AOW: Follow-up with Kate at 03/19/2018 Public Relations: Email Story Inn re: Indiana Wine Fair 0.5 45.00 partnership Public Relations: Tracking & AOW: Update spreadsheet of 03/19/2018 Communication wineries as per responses from 0.25 22.50 wineries 03/19/2018 Public Relations: Event AOW: Contact caricature artist 0.25 22.50 Logistics for 7/21 availability 03/20/2018 Public Relations: Email AOW: email w/ Easley 0.25 22.50 AOW: Listen to band prospect, 03/20/2018 Public Relations: Research review the fan base and history.Email assessment and info to 1 90.00 MM for review/thoughts 03/20/2018 Public Relations: Research AOW: Research plan for 10th 0.75 67.50 lanniversary enhancements 03/20/2018 Public Relations: Email AOW: Mallow Run 0.25 22.50 03/21/2018 Public Relations: Email AOW:Email Josh at MOKB re: 0.25 22.50 band 03/21/2018 Public Relations: Tracking & AOW: Update winery binder 0.25 22.50 Communication Public Relations: Event AOW: Confirm Kim for caricature 03/21/2018 Logistics art and answer questions 0.25 22.50 03/21/2018 Public Relations: Phone call Phone call MM re: August 2018 0.25 22.50 activity Public Relations: Event AOW: First Miracle paperwork 03/22/2018 Logistics received; Notify MM update 0.5 45.00 spreadsheet 03/23/2018 Public Relations: Social Media Week of 3/19-3/23 2.75 247.50 03/26/2018 Public Relations: Research AOW: Colony House music, 0.5 45.00 email MOKB re: band availability 03/26/2018 Public Relations: Email AOW: NH & MM re: feedback on 0.5 45.00 Monon Blvd grey water station 03/26/2018 Public Relations: Email AOW: MM re: Colony House 0.25 22.50 booking status 03/27/2018 Public Relations: Phone call AOW: Urban Vines; email her 0.75 67.50 map of 2017 event 03/27/2018 Public Relations: Meeting prep Start agenda for 3/28 mtg 1.25 112.50 03/28/2018 Public Relations: Meeting prep Complete agenda for mtg 0.5 45.00 03/28/2018 Public Relations: Email AOW: Story Inn 0.25 22.50 03/28/2018 Public Relations: Client 2 180.00 Meeting 03/29/2018 Public Relations: General PR AOW: Work w/ MM re: Story Inn 0.25 22.50 giveaway WTTS sales rep answers to her 03/29/2018 Public Relations: Media Buys questions 0.25 22.50 Date for BR Art Fair and Brunch 03/29/2018 Public Relations: Media Buys Run as per WTTS added value 0.5 45.00 opportunities 03/29/2018 Public Relations: Tracking & AOW: wrong license forwarded 0.5 45.00 Communication from winery 03/30/2018 Public Relations: Art Direction Update deadline dates for 0.25 22.50 pocket calendar 03/30/2018 Public Relations: Social Media 3/26-3/30 2.75 247.50 03/30/2018 Public Relations: Media Buys WTTS email 0.25 22.50 03/30/2018 Public Relations: Tracking & AOW: Confirmed Wineries 0.25 22.50 Communication Start spreadsheet for 2018 03/30/2018 Public Relations: Media Buys summer spending and develop 1 90.00 questions to review w/ MM 3,825.00 Key AOW Art of Wine BR Broad Ripple CCC Carmel City Center FB Facebook IUHNH IU Health North Hospital JB Josh Baker JS Jimia Smith KA Kayla Arnold MM Megan McVicker MOKB is the name of the MOKB company NH Nancy Heck mtg meeting ROS Run of Station WFYI WFYI WTfS jWTrs