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Home My WebLink AboutAmerican Structurepoint, Inc/Eng/Adl Serv #34/371,956/2018 On-Site Utility Coordination – Various Projects American Structurepoint,Inc. Engineering Department-2018 ,,414OVt Appropriation#2016 COIT Bond,2017 LOIT Bond Fund;P.O.#101585, 101586 Contract Not To Exceed$371,956.00 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into by and between the City of Carmel and American Structurepoint, Inc. (the "Professional"), as City Contract dated April 6, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit"A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA American Structurepoint, Inc. by and through its Board of Public Works and Safety By: By: Ko4- iaf5epA.-f— h,4 (, ‘,....."/ James Brainard, Presiding Officer Authorized Signature ate: i&L— SZg ____ Printed Name Mary An Burke, Memo Date: b 07 Exce e..+;rc v;t A. -PcY-$;J,.ct" Title Lori S.Watson tpber FIDITIN: ss-ii,:,7,317 Date: J _v '1 i Last Four of SSN if Sole Proprietor: ATTEST: C /et/A:tLi) {4a:t' Date: t/—2'(-. o I s Christine Paul y, lerk-Treasurer Date: �" ? outer 0,,,,...,,,„,...&Gaal Svcs'Ea1iancmp13018Umencu,Swcarc3nial lac.ASA 034.da:4/I82018 3.51 PM] C) AMERICAN STRUCTUREPOINT, INC. EXHIBIT"A" SERVICES BY PROFESSIONAL A. ENGINEERING PERSONNEL For the fulfillment of all Services outlined in Section B below,the Professional will provide one full-time Resident Project Representative to perform utility coordination activities for transportation projects throughout the City of Cannel The qualifications and experiences of personnel provided by the Professional are subject to approval by the City,and no personnel will be assigned to the project until the City's approval is obtained. The full-time Resident Project Representative will report to the City on all matters concerning utility coordination and administration. The full-time Resident Project Representative will coordinate project activities with City's project manager. B. DESCRIPTION OF SERVICES 1. Notice of Intent: Verify Notice of Intent letters and verification letters are sent to the applicable utilities by the designer. 2. Contact: Verify all known utilities have been contacted. 3. PFC: Attend preliminary field check and utility coordination meetings for each project. 4. Cooperate: Cooperate with the designer to confirm the receipt of work plans. 5. Assist: Assist the design engineer in acquiring work plans from unresponsive utilities. 6. Review: Perform constructability review of construction plans. 7. Coordinate: Coordinate with utility company representatives on the priority of projects and verify utility representatives have access to plans. Coordinate with utility representatives for relocations of any unforeseen conflicts. 8. Confirm: Confirm right-of-way clearing and staking has been completed before utilities arrive. Notify responsible parties when clearing and staking is required. 9. Verify: Verify property acquisition has been completed prior to notice to proceed being issued. 10. Schedule: Schedule and conduct monthly utility meetings to inform utilities of upcoming projects, check status of current projects,and overall discussion. 11. Timing: Review utility relocation schedules and notify all parties when work is getting off schedule. 12. Construction: Assist project representatives with utility issues encountered during construction. 13. Meetings: Attend weekly meetings with the City to inform representatives about status of utility coordination activities throughout the City. Attend project progress meeting to provide updates about utility relocations. 14. If directed by the City,the Professional shall prepare,as needed,design,survey,right-of-way,and other services consistent with the previous services that have been performed by the Professional on this project. These services will be performed and paid for based on an amendment to this agreement to be negotiated between the City and the Professional. 15. If the City requests services beyond the scope of this agreement and capabilities of the Professional, Professional will prepare an amendment to provide these services through a subconsultant approved by the City. Exhibit 2015.0210 1 O AMERICAN STRUCTUREPOINT, INC. INFORMATION AND SERVICES TO BE FURNISHED BY CITY The City shall furnish the Professional with the following: 1. A City's representative with decision-making authority on all inquiries 2. Assistance to the Professional by placing at its disposal all available information pertinent to the projects Exhibit Ar,r, 2. 2015.02101 Q AMERICAN STRUCTUREPOINT, INC. SCHEDULE The Professional will be prepared to begin the work under this Agreement within five (5) days after a letter of notice to proceed is received from the City. The estimated time for completion of these services is December 31, 2018. Exhibit 3 n.P<6 2015.02101 0 AMERICAN STRUCTUREPOINT, INC. COMPENSATION A. ' mount of Payment The Professional will receive payment for the work performed under this Agreement as follows, unless a modification of the Agreement is approved in writing by the City. 1. Project improvements, excluding water main inspection a. For those services performed by the Professional,the Professional will be paid on the basis of actual hours of work performed by essential personnel exclusively on this Agreement at the flat rate per category as depicted in Exhibit"D-1." b. The total compensation under this Agreement shall not exceed$371,956.00 unless approved in writing by the City. c. A breakdown of estimated costs for the project is as indicated in Exhibit"D-1". B. Method of Payment 1. Payment shall be made monthly to the Professional upon submission to the City of an invoice. The Professional shall furnish copies of time sheets for all personnel when submitting invoices. City shall pay Professional for all undisputed services rendered and stated on such invoice within 45 days after the date of City's receipt of same. If the undisputed portion of an invoice amount is not paid within 30 days of its receipt, Professional shall so notify City in writing. If such undisputed portion of the invoice amount is not thereafter paid within 15 business days after receipt of such written notice,then a late charge in a sum equal to one percent of such unpaid and undisputed invoice amount shall accrue and be immediately due and payable as a separate debt for each month same remains unpaid. In the event an invoice amount is disputed, City shall so notify Professional. If such dispute is not resolved to City's satisfaction within ten business days after notice of such dispute is sent by City to Professional,City shall pay such amount,under protest,into the City Court of Carmel, which Court shall hold such money until notified of a resolution signed by both parties hereto or the entry of a final judgment thereon. 2. Professional shall maintain accurate payroll cost records acceptable for audit procedures by the City. 3. In order for the Contractor to comply with the Contract Plans and Specifications and complete the work within the time required, it is often necessary for the Contractor to work more than an 8-hour day and more than a 5-day week. This in turn may require the Resident Project Representative and inspectors to work over 40 hours per week. 4. In the event the Professional is directed by the City to perform inspection not included in the description of work in this contract, the Professional shall prepare a supplemental agreement to be approved by the City prior to commencement of such additional services. Exhibit 2015.02101 0 AMERICAN STRUCTUREPOINT, INC. 5. In the event the project is delayed or extended beyond the anticipated completion date and the construction inspection services fee is depleted prior to the completion of all inspections and final paperwork, the Professional shall discontinue work until an approved supplemental agreement for additional services from the City is received. Exhibit 2015.02101 FEE JUSTIFICATION MANHOURS BY CLASSIFICATION OWNER: City of Carmel DESCRIPTION: 2018 Program Management-On-Site Utility Coordination LETTING: NA NOTICE TO PROCEED: January 1,2018 CONTRACT COMPLETION DATE: December 21,2018 PRECONSTRUCTION ACTIVITIES: to = 0.00 weeks CONSTRUCTION ACTIVITIES: 1/1/2018 to 12/28/2018 = 52.00 weeks POST-CONSTRUCTION ACTIVITIES: to = 0.00 weeks 52.00 weeks Exhibit .�' 201502101 LABOR PROJECT MANAGER: Regular time: 52 weeks @ 1 hours/week = 52 hours PROJECT MANAGER = 52 hours SENIOR RESIDENT PROJECT REPRESENTATIVE: Regular time: 52 weeks @ 2 hours/week = 104 hours SENIOR RESIDENT PROJECT REPRESENTATIVE = 104 hours UTILITY COORDINATOR Preconstruction Activities: Regular lime: - weeks @ 40 hours/week = - hours Construction Activities: Regular lime: 52 weeks @ 40 hours/week = 2,080 hours Overtime(assume 25%) 2,080 @ 25% = 520 hours Post-Construction Activities: Regular Time: - weeks @ 40 hours/week = - hours UTILITY COORDINATOR TOTAL REGULAR HOURS = 2,080 hours UTILITY COORDINATOR TOTAL OVERTIME HOURS = 520 hours Exhibit 7of{,/ 201502101 FEE SUMMARY UTILITY COORDINATION SERVICES CUENT: City of Carmel DESCRIPTION: 2018 Program Management-On-Site Utility Coordination Rai@ p ita am Project Manager $ 185.00 52 $ 9,620.00 Senior Resident Project Representative $ 130.00 104 $ 13,520.00 Utility Coordinator $ 130.00 2,080 $ 270,400.00 Utility Coordinator(Overtime) $ 150.80 520 $ 78,416.00 TOTAL FEE $ 371,956.00 Exhibit /��y/_ �v f V 201502101 INDIANA RETAIL TAX EXEMPT Page 1 of 1 City ®f IarrTn1e1 CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 101585 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,A/P CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 4/17/2018 00350562 Project 16-ENG-91;Contract Date 04.06.16 AMERICAN STRUCTURE POINT, INC City Engineering's Office VENDOR 7260 SHADELAND STATION SHIP 1 Civic Square TO Carmel, IN 46032- INDIANAPOLIS, IN 46256--3957 Kate Lustig PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 25083 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Fund: 0 2017 LOIT Bond Fund Account: 94-650.04 1 Each ASA 33-2018 On-Site Utility Coordination-Various Projects $223,173.60 $223,173.60 Sub Total $223,173.60 OF _.... Sit I Send Invoice To: Jill Newport CrossRoad Engineers, P.C. 3417 Sherman Drive Beech Grove, IN 46107 Email:jnewport@crossroadengineers.com PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $223,173.60 SHIPPING INSTRUCTIONS 'AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN *SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL /� p 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 � % `-'� C �I AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Jeremy Kashman James Crider TITLE Director Administration CONTROL NO. 1 01 585 CLERK-TREASURER v INDIANA RETAIL TAX EXEMPT Page 1 of 1 CIIi City of Cnrniie]J_ CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 1 01 586 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,A!P CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 4/17/2018 00350562 Project 16-ENG-91;Contract Date 04.06.16 AMERICAN STRUCTURE POINT, INC City Engineering's Office VENDOR 7260 SHADELAND STATION SHIP 1 Civic Square TO Carmel, IN 46032- INDIANAPOLIS, IN 46256--3957 Kate Lustig PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 25084 QUANTITY r UNIT OF MEASURE I DESCRIPTION I UNIT PRICE EXTENSION Department: 2200 Fund: 0 COIT Bond Fund Account: 94-650.04 1 Each ASA 33-2018 On-Site Utility Coordination-Various Projects $148,782.40 $148,782.40 Sub Total $148,782.40 feit,e'-'-- cii) 4,te ,,7.,.. hi 1:4( 0 F Cil A "41 " Itt Send Invoice To: Skip Tennancour American Structurepoint, Inc. 8425 Wicklow Way Brownsburg, IN 46112 2016 COIT Bond PLEASE INVOICE IN DUPLICATE DEPARTMENT I ACCOUNT PROJECT I PROJECT ACCOUNT I AMOUNT PAYMENT $148,782.40 SHIPPING INSTRUCTIONS 'A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL /� 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 -�� ic- --y C z'a AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Jeremy Kashman James Crider TITLE Director Administration CONTROL NO. 1 01586 CLERK-TREASURER