HomeMy WebLinkAboutAT&T Corporation/Eng/6,000/Preliminary Engineering Agreement – Monon Boulevard from Main Street to 2nd Street SW nd O.010
PRELIMINARY ENGINEERING AGREEMENT
Agreement Amount: S6,000.00
Agreement Type: Preliminary Engineering Agreement
Work Description: Preliminary engineering work Road: Moron Blvd from Main Street to Second
Street SW. County: Hamilton County
This Agreemen- made and entered into this 5'h day of September, 20I 7, by and between
AT&T Corp 90'
Attention Larry Smith
Right of Way Management
Room#162-014
%3450 Riverwood Parkway SE
Atlanta,GA. 30339
(hereinafter referred to as AT&T)and
City of Carmel
I Civic Square
Cannel.Indiana 46032
(hereinafter referred to as City of Carmel),together referred to as the parties.
WITNESSETH:
WHEREAS,City of Cannel desires to improve and/or maintain the condition of the above
referenced road and has determined the referenced work as necessary for the improvement and/or
maintenance of the above referenced roadway; and
WHEREAS,City of Carmel has determined AT&T to be eligible for reimbursement;
WHET AS,due to said roadway construction certain adjustments,removals,alterations,and/or
relocations of the AT&T's existing facilities will have to be made;
WHEREAS,it is in the best interest of AT&T and City of Cannel for AT&T to make the
necessary prelit••inary investigations,plans,specifications,and estimates for the adjustments,removals,
alterations and/or relocations of its existing facilities with AT&T's regular engineering forces or by an
approved Engineering Consultant,or to perform exploratory excavation by using a contractor paid under
a contract let by AT&T with the approval of City of Cannel.
NOW TI IERFORE, in consideration of the premises and the mutual agreements and covenants
herein contained(the adequacy of which considerations as to each of the parties to this agreement is
hereby mutually acknowledged),and other good and valuable considerations,the receipt of which is
hereby acknowl:Aged and intending to be legally bound,the parties hereby covenant and agree as
follows:
SECTION 1 —DESCRIPTION OF WORK AND ITEMIZED COST ESTIMATE
AT&T with its regular engineering staff personnel at its standard schedule of salaries,wages and
working hours or by an approved Engineering Consultant,will complete the necessary survey,
preliminary investigations,and engineering and develop final plans,specifications,and cost estimates for
the adjustments, removals,alterations,and/or relocations of its existing facilities.
AT&T may elect to use an approved contractor to perform all or part of the exploratory
excavation as is required to determine alignment and elevation of existing facilities.
AT&T has authority under this agreement to perform or have performed engineering work
involving the investigation of present facilities,conferring with City of Carmel personnel and duly
authorized personnel of engineering organizations or contractors doing work for City of Carmel,
determining alternate schemes for proposed relocation of facilities and making"rough"design,and
"rough"estimates for comparative purposes.
The itemized cost estimate for preliminary engineering work is set forth in attached Exhibit"A",
incorporated by reference.
SECTION 2—WORK COMMENCEMENT
AT&T, or its selected consultants and/or contractors,shall not start any preliminary engineering
work until written authorization has been given AT&T by City of Cannel.
SECTI•DN 3—PAYMENTS
All payments shall be made in arrears in conformance with State fiscal policies and procedures
and,as required by IC 4-13-2-14.8,by electronic funds transfer to the financial institution designated by
AT&T in writing unless a specific waiver has been obtained from the Auditor of City of Carmel. No
payments will be made in advance of receipt of the goods or services that are the subject of this
agreement except as permitted by IC 4-13-2-20.
SECTION 3 (A)—STANDARD PAYMENT METHOD
City of Cannel shall reimburse AT&T according to the terms of this agreement for any item of
work or expense involved if performed at the written direction of City of Carmel. City of Cannel shall
reimburse AT&T for the actual cost of the work completed upon presentation of a detailed itemized bill.
AT&T may submit one bill per month for work covered by this agreement. AT&T shall attach an
itemization of cost incurred. The itemization of cost shall appear in the same form and manner as the
estimate for preliminary engineering work shown in Exhibit"A".
Within forty-five(45)days after receipt of the itemized bill from AT&T and the approval thereof
by City of Carnal,City of Cannel will reimburse AT&T for its actual expense. If City of Cannel does
not agree with the amount billed by AT&T, City of Carmel will send AT&T a letter by regular mail and
list the differences. The letter will be sent to AT&T's address as shown on page 1 of this agreement,or
such subsequent address that AT&T may give City of Cannel's authorized representative.
Making a partial payment shall not abrogate City of Cannel's right to dispute in good faith
AT&T's claim for compensation. Such good faith disputes shall be resolved upon presentation of Utility's
final billing and the resolution of any audit performed according to Section 6 of this agreement.
SECTION 4 - COST INCREASES
Should the accumulated cost of the preliminary engineering work materially exceed the itemized
cost estimate shown in Exhibit"A",due to conditions not known or anticipated at the time of estimate
preparation,and no substantial change in the scope of the engineering work has taken place,AT&T shall
notify City of Carmel in writing of such fact and the reasons therefore as promptly as possible.
City of Cannel shall make every effort to expedite the payment of any approved cost increase
above the amount originally agreed upon.
SECTION 5-FINAL BILL
AT&T shall present its final bill accompanied by an itemized cumulative bill within ninety(90)
clays of completion of the preliminary engineering work. All documents required to substantiate any
claims for payment shall be submitted with this final bill. Such supporting documentation shall include,
but shall not be limited to,copies of material invoices,time sheets,consultant and/or contractor invoices
and other such documentation as may be deemed necessary by City of Carmel to support such final bill.
SECTION 6- RECORDS
The accounts and records of AT&T and any consultant and/or contractor involved in carrying out
the proposed preliminary engineering work shall he kept in such manner that they may be readily audited
and actual cost determined,and such accounts shall be available for audit by auditors of City of Carmel
for a period of not less than three(3)years from the date final payment has been received by AT&T. In
the event of a dispute with regard to the allowable expenses or any other issue under this Agreement,
AT&T shall thereafter continue to maintain the accounts and records until that dispute has been finally
decided and the time for all available challenges or appeals of that decision has expired.
SECTION 7-NON-DISCRIMINATION
Pursuant to I.C.2-9-1-10, AT&T and its Contractor and subcontractors,if any,shall not discriminate
against any employee or applicant for employment,to be employed in the performance of this Contract,
with respect to hire,tenure, terms,conditions or privileges of employment or any mater directly or
indirectly related to employment,because of race,color, religion,sex,disability,national origin or
ancestry. Breach of this covenant may be regarded as a material breach of this Contract.
SECTION 8-GENERAL LIABILITY PROVISIONS •
AT&T for itself, its employees,agents and representatives,shall indemnify,protect and save
harmless the City of Carmel from and against any and all legal liabilities and other expenses,claims,
cost,losses,suits or judgements for damages, or injuries to or death or persons or damage to or
destruction of property(hereafter"Claim"),arising out of intentional tortious acts or whether clue in
whole or in part to the negligent acts of omissions of AT&T, its employees or Consultant and/or
Contractor, in relation to or in connection with any work performed or to be performed pursuant to this
agreement,provided however,that where City of Cannel has been found liable by a court,tribunal or
governing body entitled to make such a determination for intentional tortious acts and/or negligence with
respect to the occurrence or occurrences giving rise to the Claim,AT&T shall have no duty to indemnify,
protect,or save harmless the City of Carmel
Notwithstanding the preceding provisions of this Section,if applicable to AT&T, I.C. 34-13-3
will be controlling.
SECTION 9-PENALTIES/INTEREST/ATTORNEY'S FEES
City of Cannel will in good faith perform its required obligations hereunder and does not agree to
pay any penalties,liquidated damages,interest, and/or attorney's fees,except as required by Indiana law.
SECTION 10—COMPLIANCE WITH LAWS; APPLICABLE LAW
AT&T agrees to comply with all federal,state,and local laws,rules,regulations,or ordinances
that are applicable at the time AT&T's services pursuant to this Contract are rendered,and all provisions
required thereby to be included herein are hereby incorporated by reference. The enactment of any
Indiana or federal statue or the promulgation of regulations there under after execution of this Contract
shall be reviewed by City of Cannel and AT&T to determine whether the provisions of this Contract
require formal amendment.
This contract shall be construed in accordance with and governed by the laws of the State of
Indiana and suit, if any, must be brought in the State of Indiana.
SECTION 11 -BINDING UPON SUCCESSORS OR ASSIGNS
This agreement shall be binding upon the parties and their successors and assigns.
SECTION 12—FUNDING CANCELLATION
When City of Carmel makes a written determination that funds are not appropriated or otherwise
available to support continuation of performance of a contract, the contract shall be cancelled. A
determination by City of Cannel that funds are not appropriated or otherwise available to support
continuation of performance shall be final and conclusive.
SECTION 13—NON-COLLUSION AND ACCEPTANCE
The undersigned attests,subject to the penalties for perjury,that he/she is the contracting party,or
that he/she is the representative,agent,member or officer of the contracting party, that he/she has not, nor
has any other member,employee, representative,agent or officer of the firm,company,corporation or
partnership represented by him/her,directly or indirectly, to the best of his/her knowledge,entered into or
offered to enter into any combination,collusion or agreement to receive or pay,and that he/she has not
received or paid,any sum of money or other consideration for the execution of this agreement other than
that which appears upon the face of the agreement.
[The remainder of this page is intentionally left blank.]
IN WITNESS HEREOF the parties hereto separately and severally have caused this instrument
to be executed in their respective names by and through their duly authorized officers.
THE UTLITY: ATTEST:
AT c Car . l
(Utility Name) (Secretary of y-Signature)
og• RA.LIkaa Gat
(Signature of Officer) N Name, Printed or Typed)
At V;Y1 s. R: (Ala rri Son
(Officer's Name, Printed or Typed)
r . Tech. Pr-4 J e(4- M9n,th
(Officer's Position)
ACKNOWLEDGEMENT
State of NU kiteStki County of orxa( t SS:
Before me,the undersigned Notary Public in and for said County and State, personally appeared
Alvin S. A ka.ro_Sb C�t.oC, RA•chstid,A. IQoceJuin,.
(Names and offices of signers of Utility)
Ai C2rp.
(Name of Utility) 5J da,
and acknowledged the execution of the foregoing contract on this / y of kbattly, 20 / r
Witness my hand and seal the said last day. •
My Commission Expires
(Signature)
(Seal) (Printed or Typed) (Notary Public)
Theresa A.PisoloW
NOTARY PUBLIC OF NEW JERSEY
My Commission Expire 4111A019
FOR:
City of Carmel
BY: ATTEST:
��. n a
(Typed r Printed Name
(Typ d or Pr nted Name)
v — A 141
( d o Prir 1 Name
l c� S (A2d C3� _
(Typed or Printed Name)
ACKNOWLEDGEMENT
State of India'ta, County of -M((,r-O .\ , SS:
Before me, the undersigned Notary Public in and for the County and State, personally appeared
l d s W Lim. .r,A-CMA-1-e
and acknowledged the execution of the foregoing contract on this 2- day of trti , 20 O.
My Commission Expires 6-2 ( 2-3 muertta_
Connie e.Murpny (Signature)
Notary Public
Seal
Hamilton County,State of Indiana
Commission No.669761
My Commission Expires 8-29-2023
eAlkhkief., /rttit.p*
(seal) (Printed or Typed) (Notary Public)
This document prepared by:
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0 INDIANA RETAIL TAX EXEMPT Page 1 of 1
I1.itC 1 ItY ®f cIarrnie1 CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 1 01 61 5
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP
CARMEL,INDIANA 46032-2584 VOUCHER,DEUVERY MEMO,PACKING SUPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
4/24/2018 372392 Project 16-ENG-32
AT&T City Engineering's Office
VENDOR 3450 RIVERWOOD PKWY SE SHIP 1 Civic Square
ROOM#162-014 TO Carmel, IN 46032-
ATLANTA,GA 30339- Kate Lustig
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
25393
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 2200 Fund: 202 Local Road&Street Fund
Account: 43-509.00
1 Each Preliminary Engineering Agreement-Monon Blvd from Main $6,000.00 $6,000.00
Street to 2nd Street SW
Sub Total $6,000.00
77(/)'9---------F-1:111C1
I , t 0 f -,
Z ni q s s n t n LL t f h
tAl '. rl a i . 1 .
Send Invoice To: \ , — " ''
City Engineering's Office
Kate Lustig
J
1 Civic Square : !rA —...-- r
Carmel, IN 46032- -'"+... I iki4 .f
PLEASE INVOICE IN DUPLICATE
L_ DEPARTMENT 1 ACCOUNT I PROJECT I PROJECT ACCOUNT I AMOUNT
PAYMENT $6,000.00
SHIPPING INSTRUCTIONS *A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
*C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER,
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 194E ',--- s.--srl C`,t f
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL NO. 1 01615 CLERK-TREASURER