324836 05/04/18 CITY OF CARMEL, INDIANA VENDOR: 368793
CHECK AMOUNT: $"*'*"555.68`
ONE CIVIC SQUARE MICHAEL SHEEKS
?� CARMEL, INDIANA 46032 14382 WHISPER WIND DR CHECK NUMBER: 324836
CARMEL IN 46032 CHECK DATE: 05/04/18
F ETON�
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1192 4343001 REIMB 10.00 TRAVEL FEES & EXPENSE
1192 4343002 REIMB 545.68 EXTERNAL TRAINING TRA
VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ALLOWED 2e A
Vendor# 368793 CCOUNTS PAYABLE VOUCHER
MICHAEL SHEEKS IN SUM OF$ CITY OF CARMEL
14382 WHISPER WIND DR An invoice or bill to be properly itemized must show:kind of service,where performed,dates service
rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc.
CARMEL, IN 46032
Payee
$555.68
ON ACCOUNT OF APPROPRIATION FOR Purchase Order#
Dept of Community Service Terms
Date Due
PO# ACCT# DATE INVOICE# DESCRIPTION
DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT
Sheeks 43-430.02 $125.00 1 hereby certify that the attached invoice(s),or 4/26/18 Sheeks Perdiem for 2.5 days $125.00
1192 101 1192 101
Sheeks 43-430.02 $420.68 bill(s)is(are)true and correct and that the 4/26/18 Sheeks Hotel for ICEC Conference in Ft.Wayne April $420.68
1192 101 materials or services itemized thereon for 1192 101 1 25-26,2018
1192 I Sheeks I 43-4300.01 I $10.00 which charge is made were ordered and 4/26/18 I Sheeks I Gas I $10.00
received except
Wednesday, May 02,2018
Mike Hollibaugh
Director
I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have
audited same in accordance with IC 5-11-10-1.6
120-
Cost
20Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer
CITY OF CARMEL Expense Report (required for all travel expenses)
EMPLOYEE NAME: Mike Sheeks DEPARTURE DATE: 24-Apr TIME: 4:00 PM
DEPARTMENT: Building RETURN DATE:.26-Apr TIME: 5:30 PM
REASON FOR TRAVEL: Education DESTINATION CITY: Fort Wayne
EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT_ JG
Date Transportation Gas/Tolls/ Lodging Meals Misc. Total
Air-fare Car Rental Other Parking Breakfast, Lunch Dinner Snacks Per Diem
4/24/18 $25.00 -$253 0
4/25/18 $50.00 $50.00
4/26/18 $10.00 $420.68 $50.00 $480.68
$0.00
'1 $0.00
$0.00
$0:00
$0.00
$0.00
$0.00
$0:00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
.$0.00
$0.00
$0.00
0.00
Total $0.00 $0.00 $0.00 $10.00 $420.68 $0.00 $0.00 . $0.00 $0.00 $125.00 $0.00 .:
DIRECTOR'S STATEMEN erebyr
listed conform to the City's travel policy and are within my department's appropriated budget.
�� � g
Director Signature: Date:
City of Carmel Form#ER06 Revision Date 5/1/2018 Page 1
For advance payments, claim form must be submitted ten (10) business days in advance of travel.
Claim will not be processed without the following documentation:
1) Conference or course registration form, if applicable
2) Travel itinerary or car rental agreement, if applicable
3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt)
Prorated meal allowance:
For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in-state travel and $60 for out-of-state travel
For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in-state travel and $30 for out-of-state travel
For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in-state travel and $30 for out-of-state travel
For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in-state travel and $60 for out-of-state travel
EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES:
I hereby acknowledge receipt of$_ 555.68
while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen.
I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to:
1) Submit original itemized receipts to the office of the Clerk-Treasurer documenting all meal expenditures; and
2) Return all unused funds to the office of the Clerk-Treasurer
I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first
paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total
advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return.
Employee Signature: Date: �'��fug
City of Carmel Form#ER06 Revision Date 5/1/2018 Page 2
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Apr 26,2018
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PHOTOGRAPHY
Apr 25, 2018
--------MEIIER# 130
Sale $149.29 >
----------------------- ------------------------------------
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BP#9017161 RICKERS#11 (0
$ 10.00
Rewards e 10.00
Transaction date Apr 26, 2018
Posted date Apr 27,2018
Transaction type Sale
Merchant info BP#9017161 RICK
ERS #11,
ANDERSON, IN
460130000 US
Method In-person
transaction
Sheeks,Mike 419/K1
4/24/2018 6:55:00 PM
4/26/2018
2/0
184.50
Rate Plan: PGARP3
HH# 811429302 BLUE
AL:
Car:
Confirmation Number:3437171036
4/26/2018
4/24/2018 3126388 GUEST ROOM $184.50
4/24/2018 3126388 STATE TAX $12.92
4/24/2018 3126388 OCCUPANCY TAX $12.92
4/25/2018 3127306 GUEST ROOM $184.50
4/25/2018 3127306 STATE TAX $12.92
4/25/2018 3127306 OCCUPANCY TAX $12.92
4/26/2018 3127781 VS*7945 ($420.68)
**BALANCE** $0.00
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VS*7945 4/26/2018 685262 A
Sheeks,Mike 03740C
-420.68
Sheeks, Mike
From: Motz, Lisa
Sent: Tuesday,April 17, 2018 8:23 AM
To: Sheeks, Mike
Subject: RE:ICEC conference in Fort Wayne
You are good to go. Thanks for calculating the costs.
-----Original Message-----
From:Sheeks, Mike
Sent: Monday,April 16, 2018 9:05 PM
To: Motz, Lisa
Subject: ICEC conference in Fort Wayne
Hi Lisa,
The ICEC conference is coming up next week.As you know, I'm on the IABO Education Committee. Ive been asked to
come up and help with the conference Wednesday and Thursday as well as attend a class on Thursday.After the class, I
would attend the IABO Annual Business Meeting of which I would represent the committee in the area of writing grants.
The grant I wrote for the class (and all of the others for the conference) I would like to attend would cut my cost down
from$175 to about$90.
1 don't think I will attend any more of these but would like to attend at least one. I was talking to Brent and think he said
he was thinking about attending for one day at the beginning of the conference. Going up Tuesday after work will keep
me from having to get up at 4:30am to make it by registration time. So, here is the break down of costs.
Conference hotel-just under$400 after my AARP discount and tax taken off. Class will be$175 minus the grant amount.
So about$700.00 total with per-diem. Leave Tues evening and return Thursday about dinner time. I would be taking the
city car and not claiming mileage. Bill and Jim both have indicated that they are both good with it.What do you think
and do I need to run this by Mike H.?
A quick note though, if this cuts the budget for attending an out of state training this year, I think I will pass on the
opportunity.
Thank you,
Michael Sheeks
City of Carmel
Building and Code Services
0-317.571.2476
msheeks@carmel.in.p,ov