HomeMy WebLinkAbout324906 05/09/18 CITY OF CARMEL, INDIANA VENDOR: 115100
ONE CIVIC SQUARE DEBRA GRISHAM,ATTORNEY AT LAW CHECK AMOUNT: $*"'*8,642.40'
CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 324906
CARMEL IN 46032 CHECK DATE: 05/09/18
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DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
103 5023990 4 .18 156.00 OTHER EXPENSES
106 5023990 4. 18 3,806.40 OTHER EXPENSES
1081 4340000 4.18 1,248.00 LEGAL FEES
1091 4340000 4 .18 1,076.40 LEGAL FEES
1125 4340000 4 .18 2,355.60 LEGAL FEES
ACCOUNTS PAYABLE VOUCHER
.
OF
CITY CARMEL
VOUCHER NO. WARRANT NO.
An"invoice of bill to be properly:itemized must show;kind of service,where performed,dates service rendered,by
Vendor# " 115100 Allowed. 20 whorn,sates per day,number of hours,rate per hour,number of units,price per unit,etc.
Grisham, Debra M. Payee .
Attorney at Law LLC
922.East Greyhound Pass In Sum of$ Purchase Order.#
CarmeljN 46032
. . : :115100 Grisham,-Debra-M.- Terms: .
$. 8,642.40 . Attomey:at Law.LLC.'. Date Due
922.East Greyhound.Pass
ON ACCOUNT OF APPROPRIATION FOR• Carmel, [N,46032'
101 General 1103 Parks Capital 1106 Park Impact 1.108
ESE 1109 MCC
. 'PO#or nvolce _ _-Description.
INVOICE NO.'. ACCT#/TITLE AMOUNT
Depf# Invoice Date ' Number (or note attached.invoice(s)or bill(s)). PO# Amount
1125 4.18. '4340000 i $ 2,355.60 Board Members 5/1/18 4.18 Legal Services Ape18 $ 2,355.60
103 4.18 :5023990: $ 156.00 5/1/18 .4.18. Legal Services Apr'18. . $ 156.00
106 4.18 5023990 $ 3,806.40 1 hereby certify that the attached invoice(s),or 5/1/18 4.1a Legal Services Apr'18 " $ 3,806.40
1081-99 4.18 4340000:' $ 1,248.00 bill(s)is(are)true and correct and that the 5/1/18 4:18. Legal Services Ape 18 $ 1,248.06
1091 4.18 4340000 $ 1,076.40 materials or services itemized thereon for 5/1/18 4.18 Legal.Services Apr'l 8 $ 1,076.40
which charge is.made were ordered and"
,received except.
Do Not Mail
.8,642.40 Total $ 8,642.40
is
May 2,2018
I hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and l have audited same in accordance
With IC 5-11-10-1.6
Cost distribution,le.dger classification if
claim paid motor vehicle highway'fund Signature. .20_ ..
Accounts Payable Coordinator Clerk,Treasurer
Title
Professional Services Invoice
LegaJ 5erv�ces;te4ar i8 /�PPZ t8 r`y.,
FOR SERVICES RENDERED Da et 5%172Q18
FROM 4/1/18 THROUGH 4/30/18
1125-1-01-4340000 $ 2,355.60
i `"` 103-5023990 $ 156.0011/
Provider::°Debra<M Gnsham,irAttorn@y atlaw,LLC 106-5023990 $ 3,806.40
Address, 922 E_G,reyhound Pass--,77-7 1081-99-4340000 $ 1,248.00
-6armel;IN 46032 10914340000 $107640
Telephone: 317-690-1597 Totat`clty aCarme� „$ 664240
1215-41311 Central Park $ 202.80
Email: dsrishamlaw@I=mail.com
1215-4131-1 Capital Maintenance $ 234.00
Project Name: General Park Legal and Business Services 1215-481 Inlow Park $ 156.00
Invoice;No=4.-18 Total Clay Township $ 592 80'
Hourly Rate: $156.00 Approva 9,235.20
Date C� t--
Service Date Description of Service /Hoers Worked Amount Due
4/2/2018 Received and reviewed scans of Gibraltar's 0.6 $93.60 I
performance and payment bonds regarding
West Park-The Groves Rebid Project ("WP-
TGRP"). Communications from J Fink of
SmithGroupJJR regarding various construction
related permits and discussed the same with M
Westermeier.
Started review of the revised version of the 0.2 $31.20 1 oaf-gg
EZChildTrack Software Agreement received
from GTSoft, Inc. Reviewed pertinent
provisions of Indiana law regarding the same.
Communications from K Baumgartner regarding 0.6 $93.60 o
work performed at the Monon Community
Center("MCC") by Conserv Building Automation
Systems, Troy Franklin's employer, pertinent to
Wendy Franklin's Conflict of Interest Disclosure
("COID") Worked on recommended language
regarding the same.
Prepared for and attended the Agenda meeting 1.2 $187.20 i o t
with Senior Park officials and Park Board Vice
President for the 4-10-2018 Regular Park Board
meeting.
RECEIVED
By pschlemmer,of 9:4f01
ay
0?, 20?8
Service Date Description of Service Hours Worked Amount Due
4/3/2018 Communications from J Fink regarding WP- . 1.3 $202.80 1^,
TGRP construction related permits and
proposed agenda for the preconstruction
meeting with J Fink, Gibraltar representatives
and Park Officials. Communications with J Fink
and A Kostrzewa regarding the Park Board's tax
exempt certificate. Received, reviewed and
communications to M Wells regarding, the
certificate of insurance received from Gibraltar's
insurance agent. Provided to M Wells all
pertinent contract documents regarding
insurance requirements.
Multiple communications from and with 1 $156.00 12-15'-
insurance
2l5'-insurance agent representing Myers
Construction Management, Inc. ("MCMI")
regarding the required builders risk policy for
the Inlow Park Playground Rebid Project
("IPPRP"). Multiple communications with the
CCPR insurance agent regarding the same.
Continued review of the revised version of the 2 $312.00
EZChildTrack Software Agreement against my
comments and discussion notes. [.5 Hour NC.]
Communications to Park Board member W 0.2 $31.20 Iv
Franklin regarding conflict of interest disclosure.
Updated the file.
4/4/2018 Provided to M Wells all pertinent contract 2.5 $390.00 k,
documents regarding insurance requirements
for the WP-TGRP and multiple communications
with M Wells regarding the same.
Communications with Gibraltar's insurance
agent regarding clarifications of the insurance
coverages. Communications with M
Westermeier and M Klitzing regarding the
same. Prepared duplicate original Contract for
M Westermeier to deliver to Gibraltar with
instructions regarding receipt of original bonds
and talking points regarding insurance
requirements and discussed the same with M
Westermeier. Prepared for participation in the
April 5, 2018 meeting with Architects to be
followed by the preconstruction meeting with
Gibraltar representatives, the Architect and Park
Officials. Updated the file. [.5 Hour NC.]
2
Service Date Description of Service Hours Worked Amount Due
Worked on Park Board member W Franklin 1 $156.00 1,0
COID matters including calls with T Franklin, his
employer, CCPR staff and secretary of state
business search and worked on draft
recommendation. Updated the file.
4/5/2018 Prepared for and attended the meeting with 3.8 $592.80 o b
Architects and Park officials in preparation for
the preconstruction meeting with Gibraltar
representatives. Attended meeting with
Architects, Park officials and Gibraltar
representatives. Communications to
Gibraltar's insurance agent. Provided to
Architects a scanned copy of the Gibraltar
contract and summary status of insurance
matters on which the Notice to Proceed is
waiting. Updated and organized the file. [.5
Hour NC.]
Received and reviewed revised City proposed 0.8 $124.80 1 oq
security services at Central Park during the
summer season. Worked on comments for M
Klitzing's review and direction.
4/6/2018 Multiple communications regarding permit 1.6 $249.60 P a
status update regarding WP-TGRP. Multiple
communications with Gibraltar's insurance
agent regarding the status of compliance with
the Project's insurance requirements.
Communications to J Fink, M Westermeier and
M Klitzing regarding insurance status relevant to
issuance of Notice to Proceed.
Communications with M Krosschell and to M 0.5 $78.00 gA
Westermeier and M Klitzing regarding the
Certificate of Substantial Completion for the
Central Park West Commons Phase 11 Project
("WCPIIP"). Received and discussed with M
Westermeier the punch list items and April
completion deadline for the same.
Completed and provided to M Klitzing and M 0.7 $109.20
(a9 �
Westermeier comments about, and suggested
changes to, the City proposed security services
at Central Park during the summer season.
3
Service Date Description of Service Hours Worked Amount Due
Worked on matters related to Park Board 1 $156.00 I o
member W Franklin's conflict of interest
disclosure and communications with W Franklin
and T Franklin regarding the same. Updated.
the file.
4/9/2018 Received from T Franklin, Park Board member 0.3 $46.80 I o
W Franklin's conflict of interest disclosure
statement and met with M Westermeier
regarding the same. Updated the file.
Multiple communications from J Fink of 1.3 $202.80 o
SmithGroupJJR regarding permit status report
and preconstruction meeting minutes and
reviewed the same. Updated the file.
Received and reviewed the revised Certificate
of Insurance for discussion with M Westermeier
and K Baumgartner. Communications M
Westermeier and Gibraltar's insurance agent.
Worked on EZChildTrack file review. 1.1 $171.60
4/10/2018 Met with M Westermeier regarding Carey Grove 0.4 $62.40 o
development history, reviewed the file and
provided the history to M Westermeier.
Continued work on suggested redline revision of 2 $312.00 v81-9�
the EZChildTrack Software Agreement including
review of pertinent Indiana law provisions
regarding confidentiality and provided the same
to M Klitzing for review and direction. Met with
M Klitzing regarding the same and
communications to EZChildTrack attorney to set
up a conference call to discuss CCPR's position
on various provisions and suggestions. [.5 Hour
NC.]
Met with K Baumgartner regarding matters 0.4 $62.40 I
related to W Franklin's COID. Updated W
Franklin on status. Updated the file.
Communications with CCPR's insurance agent 0.8 $124.80
regarding Gibraltar's insurance policy for the
WP-TGRP.
Worked on Tort Claim CPWCGPFBX4728. 0.4 $62.40
Communications with M Westermeier, M 0.3 $46.80
Klitzing and M Krosschell regarding the WCPIIP
Certificate of Substantial Completion and
outstanding issues. Updated the file.
4
Service Date Description of Service Hours Worked Amount Due
Prepared for and attended Regular Park Board 1.5 $234.00 Jo 1
meeting.
4/11/2018 Multiple communications with EZChildTrack 0.3 $46.80
attorney regarding conference call to discuss
contract revisions.
Worked on review of proposed draft of the City 1.3 $202.80 I a�
of Carmel law enforcement services agreement
(the "Police Services Agreement") and reviewed
pertinent public documents regarding the same.
Multiple communications with K Baumgartner
regarding the same. [.5 Hour NC.]
Communications to Gibraltar's insurance agent 2 $312.00 I (�
and CCPR's insurance agent regarding
insurance coverage requirements. Multiple
communications from and to Gibraltar's D Perry
regarding Rule 5 Notice of Intent.
Communications from J Fink regarding post-
preconstruction meeting action items.
Multiple communications with M Krosschell 0.5 $78.00 124:'
regarding the WCPIIP Certificate of Substantial
Completion and outstanding issues;
communications to A Kostrzewa regarding the
same.
4/12/2018 Multiple communications with Gibraltar's 1.9 $296.40
insurance agent and the CCPR insurance agent
regarding insurance requirements. Multiple
communications to, from and with J Fink,A
Kostrzewa, M Westermeier, M Klitzing and
Gibraltar's D Perry regarding the Rule 5 Permit
Application. Worked on the Notice to Proceed
draft and communications with J Fink regarding
the same. Organized and updated the file.
Worked on the Police Services Agreement 1.2 $187.20 l a ot,
including review of the coverage timeframes
and communications with K Baumgartner
regarding the same. Delivered draft of revised
redlined agreement to M Klitzing and K
Baumgartner for review and direction.
Communications with EZChildTrack attorney 0.2 $31.20
regarding contract discussions.
4/13/2018 Communications with D Perry regarding Rule 5 0.3 $46.80 1
filing confirmation and updated the file.
5
Service Date Description of Service Hours Worked Amount Due
Communications with K Baumgartner regarding 0.3 $46.80 v
Tort Claim CPWCGPFBX4728. Updated the
file.
Multiple communications with Gibraltar's 1 $156.00
insurance agent and the CCPR insurance agent
regarding WP-TGRP insurance requirements.
Finalized the Notice to Proceed and delivered to --
M Klitzing and K Baumgartner for signature and
distribution to appropriate parties. Updated the
file. [.5 Hour NC.]
Met with M Klitzing and K Baumgartner 1.4 $218.40 ( 8
regarding the draft Police Services Agreement,
City of Carmel 2018 Salary Ordinance, reviewed
and discussed with K Baumgartner holiday pay
requirements in the collective bargaining
agreement and revised the draft agreement
accordingly. Delivered draft of revised redlined
agreement to M Klitzing and K Baumgartner for
review and direction.
Communications regarding status summary of 0 $0.00 v
CCPR projects. [.2 Hour NC.]
4/14/2018 Gathered and documents and otherwise 0 $0.00 [v [
prepared to review Personnel manual revisions.
[.5 Hour NC.]
4/16/2018 Received and reviewed Gibraltar's insurance 0.5 $78.00 i
endorsement regarding WP-TGRP and
communications to M Klitzing, K Baumgartner
and M Westermeier regarding the insurance
status and the Notice to Proceed. Multiple
related communications. Communications
from J Fink regarding Gibraltar's construction
operation documents as well as the Change
Order form; reviewed and addressed the same
with J Fink.
4/17/2018 Communications with J Fink regarding 0.3 $46.80 1
Gibraltar's construction operation documents
and the Change Order form.
4/18/2018 Communications from J Fink regarding the WP- 0.2 $31.20
TGRP permit status.
4/19/2018 Communications from J Fink and with M Klitzing 0.7 $109.20
regarding WP-TGRP permits.
6
Service Date Description of Service Hours Worked Amount Due
Communications from M Klitzing regarding the 0.2 $31.20 10
Eppley Institute nondisclosure agreement for
the Asset Management Plan.
4/20/2018 Reviewed the Change order form language for 2.4 $374.40 I a le
the WP-TGRP, discussed the business services
information needs with A Kostrzewa, revised the
same and provided a revised copy to J Fink and
A Kostrzewa. Addressed Gibraltar's
construction operation documents with J Fink.
Met with M Klitzing regarding the status of the
construction permits and communications with
City of Carmel Engineering Department, Fire
Department and Development Services.
Organized the file and provided the insurance
documents to A Kostrzewa for CCPR file.
Communications with K Baumgartner regarding 0.3 $46.80 1 ,01
Tort Claim CPWCGPFBX4728. Updated the
file.
Checked on Webb appeal status. Updated the 0.3 $46.80 �S\
file.
Met with M Klitzing regarding the construction 0.7 $109.20 13
status of the Monon Trail Rehabilitation - Phase
I Project ("MTRPIP"), the Master Plan,
EZChildTrack and the Police Services
Agreement. Updated files.
4/23/2018 Communications from J Fink regarding status of 2.1 $327.60 l O4
the WP-TGRP permits. Met with M
Westermeier and K Baumgartner regarding the
WP-TGRP contract compliance matters.
Met with S Young regarding scheduled 0.5 $78.00 l 0%1 _c6
conference call with representatives of GTSoft,
Inc. to discuss requested changes to the
EZChildTrack Software Agreement.
Communications to all conference call
participants to reschedule.
Communications to K Baumgartner and M 0.5 $78.00 p
Krosschell regarding Tort Claim
CPWCGPFBX4728. Met with M Westermeier
and K Baumgartner regarding the same.
Updated the file.
Communications with A Kostrzewa regarding 0.2 $31.20 1 to
receipt of the newspaper proof of publication
status for the WP-TGRP. Updated the file.
7
Service Date Description of Service Hours Worked Amount Due
4/24/2018 Received and filed the WP-TGRP Indy Star 0.1 $15.60 10cr
Proof of Publication. Communications
regarding recurring progress meetings with
Gibraltar. [.2 Hour NC.]
Communications to M Westermeier regarding 0.1 $15.60 10 ,
W Franklin's COID.
Multiple communications with M Krosschell, M 2.6 $405.60 l
Westermeier, M Klitzing and M Allen regarding
Tort Claim CPWCGPFBX4728. Assembled and
worked on summary of facts. Communications
to insurance adjuster regarding the status.
Updated the file.
4/25/2018 Continued fact gathering for communications to 1 $156.00 i l
insurance adjuster regarding Tort Claim
CPWCGPFBX4728 including an on site visit to
the West Commons and discussed the same
with M Westermeier.
Communications from Gibraltar and J Simpson 0.4 $62.40
regarding the removal of log obstruction of
construction work for the WP-TGRP from the
West Park Tree Clearing Project.
Communications from J Fink regarding
construction documents.
Communications regarding the Monon 0.4 $62.40 1143--J iDP 4
Community Center Entrance and Fitness
Enhancement Project ("MCCEFE Project")
closeout paperwork and reviewed contract
documents regarding the same and the
Certificate of Substantial Completion for
discussion with M Westermeier and M Klitzing.
4/26/2018 Communications from M Klitzing and D Perry of 0.3 $46.80 )OG
Gibraltar regarding status of the WP-TGRP
permits. Multiple communications from J Fink
and D Perry regarding submittals, permit
comments, status of response.
Continued to work on summary of facts 0.8 $124.80 IJ l
regarding Tort Claim CPWCGPFBX4728.
Prepared for and participated in conference call 0.9 $140.40 1A
with M Klitzing, K Baumgartner and GTSoft, Inc.
principal and attorney regarding the
EZChildTrack Software contract.
8
Service Date Description of Service Hours Worked Amount Due
Met with M Westermeier regarding various park 0.3 $46.80 12}S',-to(4
matters including the Certificate of Substantial
Completion and close out documents for the
MCCEFE Project.
Communications from and met briefly with M 0.2 $31.20 I d-7
Klitzing, K Baumgartner and M Westermeier
regarding, the Police Services Agreement
terms.
4/27/2018 Continued to work on summary of facts 0.7 $109.20 1,91
regarding Tort Claim CPWCGPFBX4728 and
discussed the same with K Baumgartner.
Completed and distributed the same.
Started work on the revisions to the 0.4 $62.40
EZChildTrack Software contract.
Received, filed with insurance agent and 0.3 $46.80 I o51
notified M Westermeier, K Baumgartner and M
Klitzing regarding new Tort Claim
MCCSKFCU5374. Created file.
Multiple communications from D Perry and J 0.4 $62.40 [0 4
Fink regarding submittals, permit comments,
status of response, state plan release status,
geotechnical recommendations and scheduling
of ongoing construction status meetings.
Communications from M Klitzing regarding the 0 $0.00 1.03
MTRPIP status. [.2 Hour NC.j
4/30/2018 Prepared for and attended Agenda and Project 1.4 $218.40 lot
Status meeting for May 9, 2018 Regular Park
Board meeting.
Worked on draft of a resolution for the MCCEFE 0.8 $124.80 tit S- t-}
Project close out terms.
Met with M Westermeier and M Klitzing 0.3 $46.80 I d 3
regarding various park matters including Park
Board governance and the MTRPIP status.
Communications with insurance adjuster 0.2 $31.20 I-IM l
regarding Tort Claim MCCSKFCU5374.
Met with M Westermeier regarding the WP- 0.3 $46.80 v(o
TGRP change order request from D Perry for
lime stabilization of entrance road area, City
permit status.
Received, distributed and reviewed the Webb 0.5 $78.00 104,
Appellate Court decision.
9