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HomeMy WebLinkAbout324906 05/09/18 CITY OF CARMEL, INDIANA VENDOR: 115100 ONE CIVIC SQUARE DEBRA GRISHAM,ATTORNEY AT LAW CHECK AMOUNT: $*"'*8,642.40' CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 324906 CARMEL IN 46032 CHECK DATE: 05/09/18 t rbr+° DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 103 5023990 4 .18 156.00 OTHER EXPENSES 106 5023990 4. 18 3,806.40 OTHER EXPENSES 1081 4340000 4.18 1,248.00 LEGAL FEES 1091 4340000 4 .18 1,076.40 LEGAL FEES 1125 4340000 4 .18 2,355.60 LEGAL FEES ACCOUNTS PAYABLE VOUCHER . OF CITY CARMEL VOUCHER NO. WARRANT NO. An"invoice of bill to be properly:itemized must show;kind of service,where performed,dates service rendered,by Vendor# " 115100 Allowed. 20 whorn,sates per day,number of hours,rate per hour,number of units,price per unit,etc. Grisham, Debra M. Payee . Attorney at Law LLC 922.East Greyhound Pass In Sum of$ Purchase Order.# CarmeljN 46032 . . : :115100 Grisham,-Debra-M.- Terms: . $. 8,642.40 . Attomey:at Law.LLC.'. Date Due 922.East Greyhound.Pass ON ACCOUNT OF APPROPRIATION FOR• Carmel, [N,46032' 101 General 1103 Parks Capital 1106 Park Impact 1.108 ESE 1109 MCC . 'PO#or nvolce _ _-Description. INVOICE NO.'. ACCT#/TITLE AMOUNT Depf# Invoice Date ' Number (or note attached.invoice(s)or bill(s)). PO# Amount 1125 4.18. '4340000 i $ 2,355.60 Board Members 5/1/18 4.18 Legal Services Ape18 $ 2,355.60 103 4.18 :5023990: $ 156.00 5/1/18 .4.18. Legal Services Apr'18. . $ 156.00 106 4.18 5023990 $ 3,806.40 1 hereby certify that the attached invoice(s),or 5/1/18 4.1a Legal Services Apr'18 " $ 3,806.40 1081-99 4.18 4340000:' $ 1,248.00 bill(s)is(are)true and correct and that the 5/1/18 4:18. Legal Services Ape 18 $ 1,248.06 1091 4.18 4340000 $ 1,076.40 materials or services itemized thereon for 5/1/18 4.18 Legal.Services Apr'l 8 $ 1,076.40 which charge is.made were ordered and" ,received except. Do Not Mail .8,642.40 Total $ 8,642.40 is May 2,2018 I hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and l have audited same in accordance With IC 5-11-10-1.6 Cost distribution,le.dger classification if claim paid motor vehicle highway'fund Signature. .20_ .. Accounts Payable Coordinator Clerk,Treasurer Title Professional Services Invoice LegaJ 5erv�ces;te4ar i8 /�PPZ t8 r`y., FOR SERVICES RENDERED Da et 5%172Q18 FROM 4/1/18 THROUGH 4/30/18 1125-1-01-4340000 $ 2,355.60 i `"` 103-5023990 $ 156.0011/ Provider::°Debra<M Gnsham,irAttorn@y atlaw,LLC 106-5023990 $ 3,806.40 Address, 922 E_G,reyhound Pass--,77-7 1081-99-4340000 $ 1,248.00 -6armel;IN 46032 10914340000 $107640 Telephone: 317-690-1597 Totat`clty aCarme� „$ 664240 1215-41311 Central Park $ 202.80 Email: dsrishamlaw@I=mail.com 1215-4131-1 Capital Maintenance $ 234.00 Project Name: General Park Legal and Business Services 1215-481 Inlow Park $ 156.00 Invoice;No=4.-18 Total Clay Township $ 592 80' Hourly Rate: $156.00 Approva 9,235.20 Date C� t-- Service Date Description of Service /Hoers Worked Amount Due 4/2/2018 Received and reviewed scans of Gibraltar's 0.6 $93.60 I performance and payment bonds regarding West Park-The Groves Rebid Project ("WP- TGRP"). Communications from J Fink of SmithGroupJJR regarding various construction related permits and discussed the same with M Westermeier. Started review of the revised version of the 0.2 $31.20 1 oaf-gg EZChildTrack Software Agreement received from GTSoft, Inc. Reviewed pertinent provisions of Indiana law regarding the same. Communications from K Baumgartner regarding 0.6 $93.60 o work performed at the Monon Community Center("MCC") by Conserv Building Automation Systems, Troy Franklin's employer, pertinent to Wendy Franklin's Conflict of Interest Disclosure ("COID") Worked on recommended language regarding the same. Prepared for and attended the Agenda meeting 1.2 $187.20 i o t with Senior Park officials and Park Board Vice President for the 4-10-2018 Regular Park Board meeting. RECEIVED By pschlemmer,of 9:4f01 ay 0?, 20?8 Service Date Description of Service Hours Worked Amount Due 4/3/2018 Communications from J Fink regarding WP- . 1.3 $202.80 1^, TGRP construction related permits and proposed agenda for the preconstruction meeting with J Fink, Gibraltar representatives and Park Officials. Communications with J Fink and A Kostrzewa regarding the Park Board's tax exempt certificate. Received, reviewed and communications to M Wells regarding, the certificate of insurance received from Gibraltar's insurance agent. Provided to M Wells all pertinent contract documents regarding insurance requirements. Multiple communications from and with 1 $156.00 12-15'- insurance 2l5'-insurance agent representing Myers Construction Management, Inc. ("MCMI") regarding the required builders risk policy for the Inlow Park Playground Rebid Project ("IPPRP"). Multiple communications with the CCPR insurance agent regarding the same. Continued review of the revised version of the 2 $312.00 EZChildTrack Software Agreement against my comments and discussion notes. [.5 Hour NC.] Communications to Park Board member W 0.2 $31.20 Iv Franklin regarding conflict of interest disclosure. Updated the file. 4/4/2018 Provided to M Wells all pertinent contract 2.5 $390.00 k, documents regarding insurance requirements for the WP-TGRP and multiple communications with M Wells regarding the same. Communications with Gibraltar's insurance agent regarding clarifications of the insurance coverages. Communications with M Westermeier and M Klitzing regarding the same. Prepared duplicate original Contract for M Westermeier to deliver to Gibraltar with instructions regarding receipt of original bonds and talking points regarding insurance requirements and discussed the same with M Westermeier. Prepared for participation in the April 5, 2018 meeting with Architects to be followed by the preconstruction meeting with Gibraltar representatives, the Architect and Park Officials. Updated the file. [.5 Hour NC.] 2 Service Date Description of Service Hours Worked Amount Due Worked on Park Board member W Franklin 1 $156.00 1,0 COID matters including calls with T Franklin, his employer, CCPR staff and secretary of state business search and worked on draft recommendation. Updated the file. 4/5/2018 Prepared for and attended the meeting with 3.8 $592.80 o b Architects and Park officials in preparation for the preconstruction meeting with Gibraltar representatives. Attended meeting with Architects, Park officials and Gibraltar representatives. Communications to Gibraltar's insurance agent. Provided to Architects a scanned copy of the Gibraltar contract and summary status of insurance matters on which the Notice to Proceed is waiting. Updated and organized the file. [.5 Hour NC.] Received and reviewed revised City proposed 0.8 $124.80 1 oq security services at Central Park during the summer season. Worked on comments for M Klitzing's review and direction. 4/6/2018 Multiple communications regarding permit 1.6 $249.60 P a status update regarding WP-TGRP. Multiple communications with Gibraltar's insurance agent regarding the status of compliance with the Project's insurance requirements. Communications to J Fink, M Westermeier and M Klitzing regarding insurance status relevant to issuance of Notice to Proceed. Communications with M Krosschell and to M 0.5 $78.00 gA Westermeier and M Klitzing regarding the Certificate of Substantial Completion for the Central Park West Commons Phase 11 Project ("WCPIIP"). Received and discussed with M Westermeier the punch list items and April completion deadline for the same. Completed and provided to M Klitzing and M 0.7 $109.20 (a9 � Westermeier comments about, and suggested changes to, the City proposed security services at Central Park during the summer season. 3 Service Date Description of Service Hours Worked Amount Due Worked on matters related to Park Board 1 $156.00 I o member W Franklin's conflict of interest disclosure and communications with W Franklin and T Franklin regarding the same. Updated. the file. 4/9/2018 Received from T Franklin, Park Board member 0.3 $46.80 I o W Franklin's conflict of interest disclosure statement and met with M Westermeier regarding the same. Updated the file. Multiple communications from J Fink of 1.3 $202.80 o SmithGroupJJR regarding permit status report and preconstruction meeting minutes and reviewed the same. Updated the file. Received and reviewed the revised Certificate of Insurance for discussion with M Westermeier and K Baumgartner. Communications M Westermeier and Gibraltar's insurance agent. Worked on EZChildTrack file review. 1.1 $171.60 4/10/2018 Met with M Westermeier regarding Carey Grove 0.4 $62.40 o development history, reviewed the file and provided the history to M Westermeier. Continued work on suggested redline revision of 2 $312.00 v81-9� the EZChildTrack Software Agreement including review of pertinent Indiana law provisions regarding confidentiality and provided the same to M Klitzing for review and direction. Met with M Klitzing regarding the same and communications to EZChildTrack attorney to set up a conference call to discuss CCPR's position on various provisions and suggestions. [.5 Hour NC.] Met with K Baumgartner regarding matters 0.4 $62.40 I related to W Franklin's COID. Updated W Franklin on status. Updated the file. Communications with CCPR's insurance agent 0.8 $124.80 regarding Gibraltar's insurance policy for the WP-TGRP. Worked on Tort Claim CPWCGPFBX4728. 0.4 $62.40 Communications with M Westermeier, M 0.3 $46.80 Klitzing and M Krosschell regarding the WCPIIP Certificate of Substantial Completion and outstanding issues. Updated the file. 4 Service Date Description of Service Hours Worked Amount Due Prepared for and attended Regular Park Board 1.5 $234.00 Jo 1 meeting. 4/11/2018 Multiple communications with EZChildTrack 0.3 $46.80 attorney regarding conference call to discuss contract revisions. Worked on review of proposed draft of the City 1.3 $202.80 I a� of Carmel law enforcement services agreement (the "Police Services Agreement") and reviewed pertinent public documents regarding the same. Multiple communications with K Baumgartner regarding the same. [.5 Hour NC.] Communications to Gibraltar's insurance agent 2 $312.00 I (� and CCPR's insurance agent regarding insurance coverage requirements. Multiple communications from and to Gibraltar's D Perry regarding Rule 5 Notice of Intent. Communications from J Fink regarding post- preconstruction meeting action items. Multiple communications with M Krosschell 0.5 $78.00 124:' regarding the WCPIIP Certificate of Substantial Completion and outstanding issues; communications to A Kostrzewa regarding the same. 4/12/2018 Multiple communications with Gibraltar's 1.9 $296.40 insurance agent and the CCPR insurance agent regarding insurance requirements. Multiple communications to, from and with J Fink,A Kostrzewa, M Westermeier, M Klitzing and Gibraltar's D Perry regarding the Rule 5 Permit Application. Worked on the Notice to Proceed draft and communications with J Fink regarding the same. Organized and updated the file. Worked on the Police Services Agreement 1.2 $187.20 l a ot, including review of the coverage timeframes and communications with K Baumgartner regarding the same. Delivered draft of revised redlined agreement to M Klitzing and K Baumgartner for review and direction. Communications with EZChildTrack attorney 0.2 $31.20 regarding contract discussions. 4/13/2018 Communications with D Perry regarding Rule 5 0.3 $46.80 1 filing confirmation and updated the file. 5 Service Date Description of Service Hours Worked Amount Due Communications with K Baumgartner regarding 0.3 $46.80 v Tort Claim CPWCGPFBX4728. Updated the file. Multiple communications with Gibraltar's 1 $156.00 insurance agent and the CCPR insurance agent regarding WP-TGRP insurance requirements. Finalized the Notice to Proceed and delivered to -- M Klitzing and K Baumgartner for signature and distribution to appropriate parties. Updated the file. [.5 Hour NC.] Met with M Klitzing and K Baumgartner 1.4 $218.40 ( 8 regarding the draft Police Services Agreement, City of Carmel 2018 Salary Ordinance, reviewed and discussed with K Baumgartner holiday pay requirements in the collective bargaining agreement and revised the draft agreement accordingly. Delivered draft of revised redlined agreement to M Klitzing and K Baumgartner for review and direction. Communications regarding status summary of 0 $0.00 v CCPR projects. [.2 Hour NC.] 4/14/2018 Gathered and documents and otherwise 0 $0.00 [v [ prepared to review Personnel manual revisions. [.5 Hour NC.] 4/16/2018 Received and reviewed Gibraltar's insurance 0.5 $78.00 i endorsement regarding WP-TGRP and communications to M Klitzing, K Baumgartner and M Westermeier regarding the insurance status and the Notice to Proceed. Multiple related communications. Communications from J Fink regarding Gibraltar's construction operation documents as well as the Change Order form; reviewed and addressed the same with J Fink. 4/17/2018 Communications with J Fink regarding 0.3 $46.80 1 Gibraltar's construction operation documents and the Change Order form. 4/18/2018 Communications from J Fink regarding the WP- 0.2 $31.20 TGRP permit status. 4/19/2018 Communications from J Fink and with M Klitzing 0.7 $109.20 regarding WP-TGRP permits. 6 Service Date Description of Service Hours Worked Amount Due Communications from M Klitzing regarding the 0.2 $31.20 10 Eppley Institute nondisclosure agreement for the Asset Management Plan. 4/20/2018 Reviewed the Change order form language for 2.4 $374.40 I a le the WP-TGRP, discussed the business services information needs with A Kostrzewa, revised the same and provided a revised copy to J Fink and A Kostrzewa. Addressed Gibraltar's construction operation documents with J Fink. Met with M Klitzing regarding the status of the construction permits and communications with City of Carmel Engineering Department, Fire Department and Development Services. Organized the file and provided the insurance documents to A Kostrzewa for CCPR file. Communications with K Baumgartner regarding 0.3 $46.80 1 ,01 Tort Claim CPWCGPFBX4728. Updated the file. Checked on Webb appeal status. Updated the 0.3 $46.80 �S\ file. Met with M Klitzing regarding the construction 0.7 $109.20 13 status of the Monon Trail Rehabilitation - Phase I Project ("MTRPIP"), the Master Plan, EZChildTrack and the Police Services Agreement. Updated files. 4/23/2018 Communications from J Fink regarding status of 2.1 $327.60 l O4 the WP-TGRP permits. Met with M Westermeier and K Baumgartner regarding the WP-TGRP contract compliance matters. Met with S Young regarding scheduled 0.5 $78.00 l 0%1 _c6 conference call with representatives of GTSoft, Inc. to discuss requested changes to the EZChildTrack Software Agreement. Communications to all conference call participants to reschedule. Communications to K Baumgartner and M 0.5 $78.00 p Krosschell regarding Tort Claim CPWCGPFBX4728. Met with M Westermeier and K Baumgartner regarding the same. Updated the file. Communications with A Kostrzewa regarding 0.2 $31.20 1 to receipt of the newspaper proof of publication status for the WP-TGRP. Updated the file. 7 Service Date Description of Service Hours Worked Amount Due 4/24/2018 Received and filed the WP-TGRP Indy Star 0.1 $15.60 10cr Proof of Publication. Communications regarding recurring progress meetings with Gibraltar. [.2 Hour NC.] Communications to M Westermeier regarding 0.1 $15.60 10 , W Franklin's COID. Multiple communications with M Krosschell, M 2.6 $405.60 l Westermeier, M Klitzing and M Allen regarding Tort Claim CPWCGPFBX4728. Assembled and worked on summary of facts. Communications to insurance adjuster regarding the status. Updated the file. 4/25/2018 Continued fact gathering for communications to 1 $156.00 i l insurance adjuster regarding Tort Claim CPWCGPFBX4728 including an on site visit to the West Commons and discussed the same with M Westermeier. Communications from Gibraltar and J Simpson 0.4 $62.40 regarding the removal of log obstruction of construction work for the WP-TGRP from the West Park Tree Clearing Project. Communications from J Fink regarding construction documents. Communications regarding the Monon 0.4 $62.40 1143--J iDP 4 Community Center Entrance and Fitness Enhancement Project ("MCCEFE Project") closeout paperwork and reviewed contract documents regarding the same and the Certificate of Substantial Completion for discussion with M Westermeier and M Klitzing. 4/26/2018 Communications from M Klitzing and D Perry of 0.3 $46.80 )OG Gibraltar regarding status of the WP-TGRP permits. Multiple communications from J Fink and D Perry regarding submittals, permit comments, status of response. Continued to work on summary of facts 0.8 $124.80 IJ l regarding Tort Claim CPWCGPFBX4728. Prepared for and participated in conference call 0.9 $140.40 1A with M Klitzing, K Baumgartner and GTSoft, Inc. principal and attorney regarding the EZChildTrack Software contract. 8 Service Date Description of Service Hours Worked Amount Due Met with M Westermeier regarding various park 0.3 $46.80 12}S',-to(4 matters including the Certificate of Substantial Completion and close out documents for the MCCEFE Project. Communications from and met briefly with M 0.2 $31.20 I d-7 Klitzing, K Baumgartner and M Westermeier regarding, the Police Services Agreement terms. 4/27/2018 Continued to work on summary of facts 0.7 $109.20 1,91 regarding Tort Claim CPWCGPFBX4728 and discussed the same with K Baumgartner. Completed and distributed the same. Started work on the revisions to the 0.4 $62.40 EZChildTrack Software contract. Received, filed with insurance agent and 0.3 $46.80 I o51 notified M Westermeier, K Baumgartner and M Klitzing regarding new Tort Claim MCCSKFCU5374. Created file. Multiple communications from D Perry and J 0.4 $62.40 [0 4 Fink regarding submittals, permit comments, status of response, state plan release status, geotechnical recommendations and scheduling of ongoing construction status meetings. Communications from M Klitzing regarding the 0 $0.00 1.03 MTRPIP status. [.2 Hour NC.j 4/30/2018 Prepared for and attended Agenda and Project 1.4 $218.40 lot Status meeting for May 9, 2018 Regular Park Board meeting. Worked on draft of a resolution for the MCCEFE 0.8 $124.80 tit S- t-} Project close out terms. Met with M Westermeier and M Klitzing 0.3 $46.80 I d 3 regarding various park matters including Park Board governance and the MTRPIP status. Communications with insurance adjuster 0.2 $31.20 I-IM l regarding Tort Claim MCCSKFCU5374. Met with M Westermeier regarding the WP- 0.3 $46.80 v(o TGRP change order request from D Perry for lime stabilization of entrance road area, City permit status. Received, distributed and reviewed the Webb 0.5 $78.00 104, Appellate Court decision. 9