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325310 05/18/18
CITY OF CARMEL, INDIANA VENDOR: 027850 g ONE CIVIC SQUARE JAMES`BRAINARp CHECK AMOUNT: $***""3,155.95" 9 ;?� CARMEL, INDIANA 46032 CHECK CHECK DAME ER: 3253100 / 8 t- roe i� DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1160 4343003 2,013.45 TRAVEL & LODGING 1160 4343004 292.50 TRAVEL PER DIEMS 1160 4357004 850.00 EXTERNAL INSTRUCT FEE VOUCHER NO. WARRANT NO. Prescribed by state Board of Accounts City Form No.201(Rev.1995) Vendor# 027850 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER JAMES BRAINARD IN SUM OF$ CITY OF CARMEL An invoice or bill to be properly itemized must show!kind of service,where performed,dates service rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. Payee $3,155.95 ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Mayor's Office Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION' DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT EXPENSE 43-570.04 $850.00 1 hereby certify that the attached invoice(s),or 5/16/18 EXPENSE $850.00 REPORT REPORT 1160 101 bill(s)is(are)true and correct and that the 1160 101 EXPENSE 43-430.04 $292.50 5/16/18 EXPENSE $292.50 REPORT materials or services itemized thereon for REPORT 1160 101 which charge is made were ordered and 1160 101 EXPENSE 43-430.03 $36.00 5/16/18 EXPENSE $36.00 REPORT received except REPORT 1160 101 1160 101 EXPENSE 43-430.03 $1,977.45 5/16/18 EXPENSE $1,977.45 REPORT REPORT 1160 101 1160 101 Wednesday, May 16,2018 Kibbe, Sharon Executive Office Manager I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 ,20 Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer m OF PT\fRipiq,� e_ CITY OF CARMEL Expense Report (required for all travel expenses) EXHIBIT A EMPLOYEE NAME: James. Brainard DEPARTURE DATE: 1/2 3/2 018 TIME: 11 :21 AM PM DEPARTMENT: Mayor RETURN DATE: .1/29/2018 TIME: 10 :25 MPM. REASON FOR TRAVEL: USCM Winter .Meeting DESTINATION CITY: Washington, D.C. EXPENSES ARE FOR(check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT X TRAVEL PER DIEM X Transportation Gas/Tolls/ Meals Date Lodging Misc. Total Air-fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem 12/28/17 USCM 2018 Winter Meeting Registration $850.00. , $850.00 1/23/18 $12:34 $65.00 $77.34 1/23/18 $8.66 $8.66 1/24/18 $65.00 $65.00 1/25/18 $65:00 =$65.00 1/26/18 $9.59 $65.00 $74.59 1/27/18 $32.50 $32.50 . 1 1/28/18 $0.00 1/29/18 $457.10 $80.00 $1,409.76 $1,946.86 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0,.00 $0.00 0.00 Total $467.101 , $0.001 $30.59 $80.00 $1,40916 $0.001 $0.001 $0.001 $0.001 $292.501 $850.00 DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget. Director Signatur 6` c Date: 1— !i—aft 1 Yl(la.�r7t. .v� City of Carmel Form#ER06 Revision Date 5/16/2018 Page 1. For-advance payments, claim form must be submitted ten(10) business days in advance of travel. Claim will not be processed without the following documentation: 1) Conference or course registration form, if applicable 2) Travel,itinerary or car rental agreement, if applicable 3) Original itemized receipts for all expenses(or affidavits if appropriate), except for meal per diems (which require hotel receipt) Prorated meal allowance: For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in-state travel and $65 for out-of-state travel For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in-state travel and$32.50 for out-of-state travel For travel that ends before 1:00 p.m. (flight arrival time, if.traveling by air), $25 for in-state travel and$32.50 for out-of-state travel For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in-state travel.and$65 for out-of-state travel EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: I hereby acknowledge receipt of$ , such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen. understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to: 1) Submit original itemized receipts to the office of the Clerk-Treasurer documenting all meal expenditures; and 2) Return all unused funds to the office of the Clerk-Treasurer I further understand that failure to provide the required.documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds(total advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return. Employee Signature: Date: City of Carmel Form#ER06 Revision Date 5/16/2018 Page 2 Page 1 of 1 Transaction Details Prepared for AMBNtQW James C Brainard owa8ss Account Number XXXX-XXXXXX-31002 —i(DATE DESCRIPTION CARD MEMBER AMOUNT EC282017 US CONF OF MAYORS 0056-WASHINGTON,DC JAMES C BRAINARD $850.00 Doing business as: I US CONFERENCE OF MAYORS Membership Rewards®Points 850 1620 1 ST NW LOWR 40 Transaction Details WASHINGTON Description DC CONTRIBUTIONS/DONAT 20006 UNITED STATES 202.293.7330 Additional Information:1 S W nter38 202-293-7330 202-293-7330 Reference:320173630339143142 Category:Other-Charities https://online.americanexpress.com/myca/shared/summary/estatement/print_doc20l 6-R1.html 5/1/2018 Kibbe, Sharon From: Martin, Candy Sent: Tuesday, May 01, 2018 10:35 AM To: Kibbe, Sharon Subject: FW:86th Winter Meeting Confirmation Hopefully this helps!Thanks Candy Martin City of Carmel Office of the Mayor 317-571-2401 Direct 317-844-3498 Fax From: USCM/Globetrotter Travel [mailto:mayors@)cilobetrottermgmt.coml Sent:Thursday, December 28, 2017 2:10 PM To: Brainard,James C; Martin, Candy Subject: 86th Winter Meeting Confirmation 20,18"Winter Meeting anuary=24-26; 2018 Washin#gton, DC Your Registration Confirmation Number: 18Winter38167 James Brainard Mayor City of Carmel 1 Civic Square Carmel, IN 46032 3175712401 j brainardkcarmel.in.gov cmartin&carmel.in.gov egistration Information Registration Date/Time: 12/28/2017 2:00:20 PM Registration Type: MayorMember Badge Name: Jim First Time?:No Special Accommodations?:No Payment Amount:.$850 Payment Method: CreditCard Pa id?: Yes i Hotel'information. The Capital Hilton 16th&K Streets,NW, Washington,DC 20036 (202) 393-1000 Room: Single/Double ($307 per night) Arrival Date: 1/23/2018 Departure Date: 1/26/2018 Card Type: AMEX Expiration Date: 09/22 King Bed: Yes Notes: Mayor Brainard is staying over in Washington DC after the meeting, is there away to request that his stay be until Monday, January 29th. He will pay the difference for the extra days knowing that any special rate will not be applied to the room. If I need to work directly with the hotel for those extra days please let me know. Thank you. AdditionaTInformation Changes in arrival and departure dates may be -made online here or you may contact Globetrotter Travel by fax at 301-57079514 or by phone at 1-888-29 MAYOR/ 1-888-296-2967 2 Kibbe, Sharon Subject: HOLD - USCM Winter Meeting -Washington DC January 24-26,2018 CONFIRM#: 18Winter38167 Location: Washington DC Start: Tue 1/23/2018 12:00 AM End: Tue 1/30/2018 12:00 AM Show Time As: Free Recurrence: (none) Organizer: Brainard,James C Categories: Purple Category About the 86th Winter Meeting The United States Conference of Mayors' 86th Winter Meeting will take place January 24-26,2018 in Washington,DC. It will be presided over by New Orleans Mayor Mitch Landrieu and is hosted by District of Columbia Mayor Muriel Bowser. . 2018 xWinter Meeting January 2.4-26;201,8 Washih on;DC' Your Registration Confirmation Number: 18Winter38167 James Brainard Mayor City of Carmel 1 Civic Square Carmel, IN 46032 3175712401 ibrainardQcarmel.in. oovv cmartin@carmel.in.gov i Page 1 of 1 Transaction Details Prepared for James C Brainard mwnEss Account Number XXXX-XXXXXX-31002 iDATE DESCRIPTION CARD MEMBER -AMOUNT JAN232018 VTS YELLOW CAB COMPA VTS YELLOW CAB-WASHINGTON,DC v v JAMES C SRAINARD $8.66 Doing business as: I YELLOW CAB Membership Rewards®Points l View Details an Mamhant'Nebsite ,9 i Transaction Details 1636 BLADENSBURG RD NE Description i 1 WASHINGTON TAXI SVC WASHINGT j DC I 1859 20002 19:02 UNITED STATES 202.546.7900 I Additional Information:00560311946 202-546-7900 f 202-546-7900 j/ Reference:320180240715796946 Category:Transportation-Taxis&Coach i https://online.americanexpress.com/myca/shared/summary/estatement/print_doc20 l 6-R l.h... 4/27/2018 Page 1 of 1 Transaction Details Prepared for nntsarow James C Brainard BEAM Account Number XXXX-XXXXXX-31002 ATE DESCRIPTION CARD MEMBER AMOUNT r- — — IJAN232018 BAY CAB-BOWIE,MD JAMES C BRAINARD $12.34 Doing business as: BAY CAB Membership Rewartls®Poinls 112 I 15904 PILMONT LA BOWIE � MID 20716 UNITED STATES OF AMERICA(THE) Additional Information:JNSGBM squareup.comlreceipts squareup.com/receipts I Reference:3201BO230695171800 Category:Transportation-Taxis&Coach https://online.ainericanexpress.com/myca/shared/summary/estatement/print_doc20l 6-R1.h... 4/27/2018 Kibbe, Sharon From: Brainard,James C Sent: Friday,January 26, 2018 8:27 AM To: Kibbe, Sharon Subject: Return from Dutch Ambassador dinner to hotel Sent from my iPhone Begin forwarded message: From: "Uber Receipts" <uber.us c(e,uber.com> Date: January 25, 2018. at 10:20:08 PM EST To: <Brainardjc@aol.com> Subject: Your Thursday evening trip with Uber � r _ U 5t'NW - y"PugA-V .. 41 zi P S7 Nt'd _ rn WN 1 �1,3u:hil ia'korlf -M-St ItiY��q d v `—✓—V -•,�.... _ - _ _ _ - - •¶a • H`:t N'N tvlap cJata @2018 Google f � $9.59 Thanks for choosing Uber, James January 25, 2018 uberXL 1 C 10:12pm 12346 S St NW, Washington, DC 10:19pm 11528 K St NW, Washington, DC You rode with Ozkanii 1.43 00:07:01 uberXL miles Trip time Car Add a tip Did you know you can order food delivery through Uber?Try Uber Eats and get 20%off your first order with the code 20ubereats. Download the app today. Your Fare Trip fare 9.59 Subtotal $9.59 CHARGED 2 1 Personal ••.• 8007 Receipt ID#6d21 dd07-e73e-438o-a8bb-acbff2a1 fe36 Invite your friends and family. Get a free ride worth up to $5 when you refer a friend to try Uber. Share code: 8g4jh Need help? Tap - . in your app to contact us with questions about your trip. somethingLeave .- • down. 3 Page 1 of 1 Transaction Details Prepared for a+nBAtow James C Brainard owAEss Account Number XXXX-XXXXXX-31002 'DATE DESCRIPTION CARD MEMBER AMOUNT 1 IAN272.18 AMERICAN AIRLINES 45107440-800-433-7300,TX JAMES C BRAINARD W457.10 ! Doing business as: AMERICAN AIRLINES I � Membership Rewards@)Points j View Details on Merchant Website I I 2,285 i ,You lamed 5X points at Airfarel 1 4333 AMON CARTER BLVD Base FORT WORTH a57 TX Bonus 11,828 76155 Tota UNITED STATES 2,285 i Flight Details 800.433.7300 FAdditional Information:20180128 AA.COM I { WASHINGTON NATIONA t / I INDIANAPOLIS,IND[ AMERICAN AIRLINES I Reference:320180280773190959 i Category:Travel-Airline Passenger Name:BRAINARD/JAMES C Dale of Departure:01/28 Ticket Number:0012169860099 i Document Type:PASSENGER TICKET https:Honline.aTnericanexpress.com/myca/shared/summary/estatement/print_doc20l 6-Rl.html 5/1/2018 Check in for your flight Page 1 of 2 From: American Airlines<americanairlines@checkin.email.aa.com> To: brainardjc<brainardjc@aol.com> Subject: Check in for your flight Date: Mon,Jan 22,2018 1:55 pm Tuesday,January23,2018 at 11:21 am View on the web American Airlines Hello James Brainard, AAdvantage#: 8C18R24 - to check CHECK IN NOW Record locator: WTEZRQ IND to DCA Tuesday, January 23, 2018 11 :21 AM 12:59 PM Indianapolis, IN Washington Reagan Nat'l, DC AA 4460 https://mail.aol.com/webmail-std/en-us/PrintMessage 5/1/2018 Check in for your flight Page 2 of 2 Important Information ® Traveling with a smart bag? Ensure the battery is removable. Smart bags with non-removable batteries will not be allowed on board. LAST CHANCE TO SAVE ON CAR RENTAL. Activate a new-sprint account Up to 35%off base rates. and earn apto3g000Miles. Ssgn yap!or CPds 4Cter3 ne F3 Budget* Free entertainment a Relax before dr�yot�>�flight the runway a4 Hgwtts watch LZ Join Bhe AdmiraIs Club i Contact us Privacy policy Get the American Airlines app Store_App .. i Play Please do not reply to this email address as it is not monitored.This email as sent to brainardjc@aol.com oneworld is a registered trademark of oneworld Alliance, LLC, ©American Airlines, Inc.All Rights Reserved. https://mail.aol.com/webmail-std/en-us/PrintMessage 5/1/2018 Your trip confirmation-WTEZRQ 28JAN Page 1 of 4 From: American Airlines<no-reply@notify.email.aa.com> To: BRAINARDJC<BRAINARDJC@AOL.COM> Subject: Your trip confirmation-WTEZRQ 28JAN Date: Sat,Jan 27, 2018 10:34 pm American Airlines Hello James Brainard! Issued: Jan 27, 2018 Your trip confirmation and receipt Record locator: WTEZRQ View your trip Sunday, January 28, 2018 DCA IND Seats: 16C 10:00 PM 11 :53 PM Class: Economy (M) Meals: Washington Reagan Indianapolis American Airlines 4512 OPERATED BY REPUBLIC AIRLINES AS AMERICAN EAGLE. James Brainard AAdvantage# 8C1 8R24 Ticket#0012169860099 https://mail.aol.com/webmail-std/en-us/PrintMessage 5/1/2018 Your trip confirmation-WTEZRQ 28JAN Page 2 of 4 Your trip receipt Exchange, American Express XXXXXXXXXXXXX007 James Brainard FARE-USD $ 361.86 TAXES AND CARRIER-IMPOSED FEES $ 55.64 TICKET TOTAL $ 417.50 ADDITIONAL FARE COLLECTION $ 257.10 ----------------- ..........-....--.---------------.- - ---------- - - ------------- -------------- TICKET CHANGE AD fekurr I—;Lwols. $ 200.00 M W&_V "k 10d,5 O for um& r11a v�o5 Unotik �o Dbkd%n ul A*A i •ne,ruY� 1Ctccip'r. 0 o PO Book a car Book a hotel Buy trip insurance SuperShuttle Up to 35% off base � , , , � . , .. t=;�fes-+=1-0.0.G_m i les � e .; stay TJ KTA, ,,e P3 Budget'- INNS 16 SUITZ.5 Free entertainment - Boo - an on your flight � { �. . r —ftite]-5-worldwddo - HoultOwatch LW ( Search <.F r Contact us Privacy policy Get the American Airlines app 0 Download an ihr App,Store ... • . Additional Services are subject to credit card approval at time of ticketing. Additional Services may appear on multiple accompanied documents as a matter of reference. https://mail.aol.com/webmail-std/en-us/PrintMessage 5/1/2018 Your trip confirmation-WTEZRQ 28JAN Page 3 of 4 Baggage Information Baggage charges for your itinerary will be governed by American Airlines BAG ALLOWANCE -DCAIND-No free checked bags/American Airlines 1STCHECKED BAG FEE-DCAIND- USD25.00/American Airlines/UP TO 50 LB/23 KG AND UP TO 62 LINEAR IN/158 LINEAR CM 2NDCHECKED BAG FEE-DCAIND-USD35.00/American Airlines/UP TO 50 LB/23 KG AND UP TO 62 LINEAR IN/158 LINEAR CM ADDITIONAL ALLOWANCES AND/OR DISCOUNTS MAY APPLY You have purchased a NON-REFUNDABLE fare. The itinerary must be canceled before the ticketed departure time of the first unused coupon or the ticket has no value. If the fare allows changes, a fee may be assessed for changes and restrictions may apply. You have up to 24 hours from the time of ticket purchase to receive a full refund if you booked at least 2 days before departure. You must log in on aa.com or Contact Reservations to cancel. Once cancelled, your refund will be processed automatically.Refund Policy>>. Some American Airlines check-in counters do not accept cash as a form of payment. For more information,visit our Airport Information page. eeA E-agamtss i UthIum 8attana ESI Sives Mensal Flamm Radloaaly Corosivrs .Some everyday productg,'like e-cigarettes and aerosol spray starch, can be dangerous when transported on the aircraft in carry-on and/or checked baggage. Changes in temperature or pressure can cause some items to leak, generate toxic fumes or start a fire. Carriage of prohibited items may result in fines or in certain cases imprisonment. Please ensure there are no forbidden hazardous materials in your baggage like: Some Lithium batteries (e.g. spares in checked baggage, batteries over a certain size), Explosives/Fireworks, Strike anywhere matches/ Lighter fluid, Compressed gases/Aerosols Oxygen bottles/Liquid oxygen, Flammable liquids, Pesticides/Poison, Corrosive material. There are special exceptions for small quantities (up to 70 ounces total) of medicinal and toilet articles carried in your luggage, spare lithium batteries for most consumer electronic devices in carry-on baggage, and certain smoking materials carried on your person. Certain items are required to be carried with you onboard the aircraft. For example, spare lithium batteries for portable electronic devices, cigarette lighters and e-cigarettes must be removed from checked or gate-checked baggage and carried onboard the aircraft. However, e-cigarettes may not be used on-board the aircraft. Traveling with medical oxygen, liquid oxygen, mobility aids and other assistive devices may require airline pre-approval or be restricted from carriage entirely. Passengers requiring these items should contact the airline operator for information on use of such devices. To change your reservation, please call 1-800-433-7300 and refer to your record locator. NOTICE OF INCORPORATED TERMS OF CONTRACT Air Transportation, whether it is domestic or international (including domestic portions of international journeys), is subject to the individual terms of the transporting air carriers, which are herein incorporated by reference and made part of the contract of carriage. Other carriers on which you may be ticketed may have different conditions of carriage. International air transportation, including the carrier's liability, may also be governed by applicable tariffs on file with the U.S. and other governments and by the Warsaw Convention, as amended, or by the Montreal Convention. Incorporated terms may include, but are not restricted to: 1. Rules and limits on liability for personal injury or death, 2. Rules and limits on liability for baggage, including fragile or perishable goods, and availability of excess valuation charges, 3. Claim restrictions, including time periods in which passengers must file a claim or bring an action against the air carrier, 4. Rights on the air carrier to change terms of the contract, 5. Rules on reconfirmation of reservations, check-in times and refusal to carry, 6. Rights of the air carrier and limits on liability for delay or failure to perform service, including schedule changes, substitution of alternate air carriers or aircraft and rerouting. You can obtain additional information on items 1 through 6 above at any U.S. location where the https://mail.aol.com/webmail-std/en-us/PrintMessage 5/1/2018 Your trip confirmation-WTEZRQ 28JAN Page 4 of 4 transporting air carrier's tickets are sold. You have the right to inspect the full text of each transporting air carrier's terms at its airport and city ticket offices. You also have the right, upon request, to receive (free of charge) the full text of the applicable terms incorporated by reference from each of the transporting air carriers. Information on ordering the full text of each air carrier's terms is available at any U.S. location where the air carrier's tickets are sold or you can click on the Conditions of Carriage button below. Air transportation on American Airlines and the American Eagle carriers®is subject to American's conditions of carriage.. NOTICE: This email and any information, files or attachments are for the exclusive and confidential use of the intended recipient(s). This message contains confidential and proprietary information of American Airlines (such as customer and business data)that may not be read, searched, distributed or otherwise used by anyone other than the intended recipient. If you are not an intended recipient, please do not read, distribute, or take action in reliance upon this message. If you suspect you have received this email in error, please notify the sender and promptly delete this message and its attachments from your computer. N R I D: 3360156658272721340408800 https://mail.aol.com/webmail-std/en-us/PrintMessage 5/1/2018 Your activity—AAdvantage program—American Airlines Page 1 of 2 Home Hello,JAMES . English . Search aa.cOm UO American Airlines Plan Travel Travel Information AAdvantage r Your activity Back to your account JAMES C BRAINARD AAdvantage member Award miles: Million Miler' balance: Member since Jun 3,1988 Your miles What do you want to do? 0 Activity date range (• Required) From• To• JarO 20 [v 2010 JanO 31 0 2010 Search AAdvantage program updates» Description Elite Qualifying Award miles Miles(EQMs) SegmentsDollars(EQDs) Base miles Bonus miles Total (EQSs) 1�ra DCA.- IND _9,1Ticket 00121.69924999 2018 O Flight details DCA- IND Jan 29,2018•AA 4460 Economy(M) Posted:Jan 31,2018 Method:Fare Million miler: 499 tan 1; IND - - _ Ticke_t:.#-0017033750677 2018 O Flight details https://www.aa.com/loyalty/profile/activity 5/11/2018 Your activity—AAdvantage program—American Airlines Page 2 of 2 Description Elite Qualifying Award miles Miles(EQMs) Segments Dollars(EQDs) Base miles Bonus miles Total (EQSs) IND - DCA Jan 23,2018-AA 4460- Economy(Q) Posted:Jan 24,2018 Method:Fare Million miler: 499 Transactions may take up to 2 weeks to post. Showing 2 of 2 Help About American Extras Contact American About us Business programs Receipts and refunds Careers dr,31 Gift cards E01 FAQs Investor relations American Airlines credit card Bud Miles Agency reference Newsroom LOCI Trip insurance Buy miles up to 35%obi Cargo 03 Legal,privacy,copyright CoBrowse Sale ends May X Bag and optional fees Browser compatibility Mudge`' Customer service and Web accessibility Up to 35%off base rat 41,000 bonus mile., contingency plans. Conditions of carriage 0:1 Link opens in new window.Site may not meet accessibility guidelines. MW h4s://www.aa.com/loyalty/Profile/activity 5/11/2018 Refund I Receipt Page 1 of 1 Search aa.com a American Airlines Refunds-Start Over Help BRAI NAR D, JAMES C Thank you for choosing American Airlines,a member of the oneworldo Alliance.We are happy to provide a copy of your ticket receipt. Itinerary Information Origin City Destination City Airline Flight Booking Flight Date Flight Status Fare Base Number Class Time 88� DCA IND AA 4460 M 0112912018 08: 0 f� ' USED MOAIZRNI Receipt Passenger Ticket# Fare Taxes and Carrier Ticket Total BRAINARD,JAMES C 0012169924999 385.12 USD 48.28 USD 442.40 USD Sale Form of Payment Payment Type Number Exchange Ticket 0012169860099 Print https://prefunds.aa.com/refunds/requestedReceipt 5/11/2018 THE CAPITAL HILTON 1001 16TH STREET NW WASHINGTON,DC 20036 Hilt®n United States of America TELEPHONE 202-393-1000 •FAX 202-639-5784 HOTELS&RESORTS Reservations www.hilton.com or 1 800 HILTONS BRAINARD,JAMES Room No: 692/K1D Arrival Date: 1/23/2018 1:15:00 PM 12662 ROYCE CT Departure Date: 1/29/2018 1:52:00 PM Adult/Child: 1/0 CARMEL IN 46033-2477 Cashier ID: DGORD UNITED STATES OF AMERICA Room Rate: 307.00 AL: DL 070913146 HH# VAT# Folio No/Che 1569010 A Confirmation Number:3409525826 THE CAPITAL HILTON 4/27/2018 4:49:00 PM DATE IDESCRIPTION ID REF NO CHARGES CREDIT BALANCE 1/23/2018 GUEST ROOM INEK 8135778 $307.00 1/23/2018 ROOM TAX INEK 8135778 $45.44 1/24/2018 GUEST ROOM INEK 8136960 $307.00 1/24/2018 ROOM TAX INEK 8136960 $45.44 1/25/2018 GUEST ROOM INEK 8138132 $307.00 1/25/2018 ROOM TAX INEK 8138132 $45.44 F 1/26/2018 GUEST ROOM INEK 8139580 $307.00 1/26/2018 ROOM TAX INEK 8139580 $45.44 1/29/2018 AX*8007 TTHO 8141748 ($2,152.65) 1/29/2018 AX*8007 INEK 8141964 ($42.23) **BALANCE** $0.00 THANK YOU FOR STAYING WITH US AT THE CAPITAL HILTON. At> xy\a\-w' ' -br6 A-V 6- CREDIT CARD DETAIL APPR CODE 199374 MERCHANT ID 4410109011 CARD NUMBER AX*8007 EXP DATE 09/22 TRANSACTION ID 8141748 TRANS TYPE Sale Page 1 of 1 Transaction Details Prepared for •„ James C Brainard owRFss Account Number XXXX-XXXXXX-31002 DATE DESCRIPTION CARD MEMBER AMOUNT 'JAN292018 INDIANAPOLIS AIRPO 542929805342714-INDIANAPOLIS,IN JAMES C BRAINARD $112.00 Doing business as: INDIANAPOLIS AIRPORT AUTHORITY Membership Rewards®Paints View Details on Merchant Website 1712 Transaction Details 7800 COL H WEIR COOK MEM j Description Price { STE 38 AUTO PARKING LOTS A $112.00 INDIANAPOLIS I• IN 46241-8004 j j UNITED STATES 317.487.9594 1 l Additional Information:12964226708 3174679594 I 3174879594 j { Reference:320180300803942046 '. Category:Other-Government Services ��w,bu►�- YV1uv��r �rrJ da�S Q%r vo,A-- "vurV-'"5 https://online.americanexpress.com/myea/shared/summary/estatement/print doc2016-RI.html 5/1/2018 `.�OF C4)9* s CITY OF CARMEL Expense Report (required for all travel expenses) No�pNa EXHIBIT A EMPLOYEE NAME:.. James Brainard DEPARTURE DATE: 1/17/2018 TIME: 7 : 00 AM PM DEPARTMENT: Mayor. RETURN DATE: 1/17/2018 TIME: 7 : 00 ' - -AMPM speaker at SmartCities International REASON FOR TRAVEL: Symposium & Exhibition DESTINATION CITY: Chicago, IL EXPENSES ARE FOR(check all that apply)` TRAVEL ADVANCE TRAVEL REIMBURSEMENT X TRAVEL PER DIEM Transportation Gas/Tolls/ Meals Date Lodging.- Misc. Total Air-fare .Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem $0.00 . 1/17/18 $36.00 $36.00 10.00 $0.00 $0.00 $0'00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0:00 $0.00 40.00 $0.00 $0.00 $0.00 $0.00 $0.00, 0.00 Total $0.00 $0.001 $0.001 $36.0,01 $0.001 $0.001 $0.001 $0,001 $0.001 $0,001 $0.00 DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget. Director Signature: " I trhDate: 5-- Ib—QD I b M"FL City of Carmel Form#ER06 Revision Date 5/16/2018 Page 1 For advance payments, claim form must be submitted ten (10) business days in advance of travel. Claim will not be processed without the following documentation: 1) Conference or course registration form, if applicable 2) Travel itinerary or car rental agreement, if applicable 3) Original itemized receipts for all expenses(or affidavits if appropriate), except for meal per diems (which require hotel receipt) Prorated meal allowance: For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in-state travel and$65 for out-of-state travel For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in-state travel and$32.50 for out-of-state travel For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in-state travel and$32.50 for out-of-state travel For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in-state travel and$65 for out-of-state travel EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: hereby acknowledge receipt of$ , such funds being advanced to me by the City of Carmel solely for the purpose of,purchasing meals while by to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen. understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to: 1) Submit original itemized receipts to the office of the Clerk-Treasurer documenting all meal expenditures; and 2) Return all unused funds to the office of the Clerk-Treasurer further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds(total advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return. Employee Signature: Date: City of Carmel Form#ER06 Revision Date 5/16/2018 Page 2 Page 1 of 1 Transaction Details Prepared for amsnrow James C Brainard samEss Account Number XXXX-XXXXXX-31002 DATE DESCRIPTION CARD MEMBER AMOUNT j w IJAN172018 ST CLAIR-ONTARIO GPRK058402 GPRK-CHICAGO,IL JAMES C BRAINARD $36.00 { 1 Doing business as: I Memb..h,p Rewards®Points i f ST CLAIR-ONTARIO 136 I 620 N ST CLAIR Transaction Details r f CHICAGO Description Price IL PARKING FEES $36.00 60611 UNITED STATES Additional Information:000009359 3129352800 3129352800 Reference:320180180625063184 Category:Transportation-Parking Charges https:Honline.americanexpress.com/myca/shared/summary/estatement/print_doc20l 6-R1.h... 4/27/2018 2nd Smart Cities International Symposium&Exhibition 2018 Page 1 of 14 1 2nd Annual $_ Smart pities international Symposium & Exhibition January 17-18, 2018 0 Chicago 4Sha re Note:Subject to change. Addition/speakers to be announced. Wednesday, January 17, 2018 7:15 - 8:15 am Continental Breakfast 7:30 am - 5:00 pm Registration Open Opening Keynote Session 8:15 -9:30 am Bob Bennett Chief Innovation Officer City of Kansas City, Missouri View bio Mrinalini (Lani) Ingram Vice President, Smart Communities Verizon View bio Chris Davis = Vice President, Smart Cities and Strategic Alliances CIMCON Lighting View bio t Gordon Feller Co-Founder http://smartcities-symposium.com/agenda.htn 4/27/2018 2nd Smart Cities International Symposium&Exhibition 2018 Page 2 of 14 Meeting of the Minds View bio 10 9:30 - 10:00 am Networking Coffee Break Building Tomorrow's Cities for Tomorrow's Citizens 10:00- 10:30 am Smart cities represent some of the most ambitious technology projects ever.As intelligent devices spread, physical infrastructure is becoming digitized and the general population is becoming tech-savvy. Based on recent research from CompTIA,this presentation will look at the possibilities and challenges that governments face in building smart cities, and it will also present viewpoints from the citizens' perspective that can impact decision making..Key Takeaways: • Smart city projects that are gaining popularity Obstacles that cities are most struggling with • How citizens view smart city initiatives Seth Robinson Senior Director,Technology Analysis CompTIA View bio Delivering the Promise of Smart Cities Through Urban Efficiency Outcomes 10:30-11:00 am Successful smart cities are those who recognize the importance of bringing together technology and sharing data in a holistic fashion,which in turn creates a safer and more pleasurable environment for residents and visitors alike.At the same time, city leaders will start to see economic growth, reduced carbon emissions and cost savings.This session will explore some recent smart city research findings from a Johnson Controls-led study of over 150 global city leaders.We will discuss what it takes to create a successful smart city by investing in a results-focused approach. Key leaning points: • Understanding of global smart city investment drivers, barriers, and technology trends • Tips on how to get the best plan for building a smart city and how to weigh investment vs outcome when it comes to technology solutions http://smartcities-symposium.com/agenda.htm 4/27/2018 2nd Smart Cities International Symposium&Exhibition 2018 Page 3 of 14 - Ideas on how to improve the quality of life for city residents by taking an outcomes- focused view of smart cities - Real life examples of cities that have used this model and the success they have seen Lisa Brown Senior National Director, Local Government and Municipal Infrastructure Johnson Controls View bio Key Lessons from Smart City Mayors 11:15 am - 12:30 pm Cities across the country and around the world are examining what it means to truly be a . "smart city." Going beyond technology, Smart City mayors are looking at service delivery and other strategies to improve the quality of life for all who live,work or visit their city.This panel will shed light on the latest thinking of mayors that are working daily'to make their city a 21st century home for all.Areas of discussion will include: equity, health,inclusion, infrastructure, prosperity, resilience, safety and sustainability. Moderator- Tom Dallessio President, CEO &Publisher NextCity View bio Marita Garrett Mayor City of Wilkinsburg, Pennsylvania View bio �T 1 . .Marilyn Strickland mayor , City of Tacoma,Washington View bio Jim Brainard Mayor y' City of Carmel, Indiana View bio http://smartcities-symposium.com/agenda.htm 4/27/2018 2nd Smart Cities International Symposium&Exhibition 2018 Page 4 of 14 Cory Mason Mayor City of Racine,Wisconsin View bio 12:30- 1:30 pm Networking Luncheon The MaaS Effect on the Business of Transport 1:30-2:30 pm You've heard the term MaaS, but do you really know what it means in the transportation industry?Go ahead, admit it, mobility is on your mind.The excitement in Mobility-as-a-Service (Maas) is beyond the norm. MaaS isn't just a nice concept anymore- it's an international reality changing the way people think about mobility within the urban environment. It is not about how we transfer people from their cars to public transport, but more about a user centric view that allows the better planning and management of all modes of transport.A journey is no longer from A to B via a single mode, but can be considered as multiple single trips combined into one easy, pain-free journey. In this session, we'll define the sharing economy, access economy, on-demand economy-terms used interchangeably,though not always fully understood. We'll dive into the recent socio-economic shift that reinvented how and what we consume.And if that didn't hook you, how about we face reality and really hone in on the elephant in the room -a world where usage trumps possession, access rather than ownership is king and where consumers' immediate needs can be satisfied with the tap of an app.You in?Good. See you there. f David Leopold Director, Project Management UI Labs View bio David Katcher General Manager, Chicago Lyft View bio http://smartcities-symposium.com/agenda.htm 4/27/2018 2nd Smart Cities International Symposium&Exhibition 2018 Page 5 of 14 Andy Taylor Strategy Director Cubic Transportation View bio Adam Hecktman Director of Technology and Civic Innovation for Chicago Microsoft View bio - Georg Polzer as Chairman and Chief Product Officer j Teralytics. `r View bio er 2:30- 3:00 pm. Networking Coffee Break Fast-Forward Digital Progress - America's Needed Communications -Upgrade 3:00- 3:30 pm A dramatic acceleration in connectivity is underway.The number and types of network- connected devices are multiplying, with far-reaching implications on the ecosystem of wired and wireless technologies, products, and services.We see,insatiable demand for media and information delivered anytime, anywhere, and flowing through any number of platforms and devices-from smartphones and wearables to smart cars and IoT-enabled sensors, lights, and meters.We are seeing smaller and less expensive chipsets leading to improved economics and more connections. 5G is rapidly approaching where cell sites will be better architected to manage the explosion in data and connections. As the future of connectivity takes shape, it creates new demands on policymakers,the suppliers of connectivity, and solution providers.An estimated $130-150 billion in fiber infrastructure is needed over the next 5-7 years to densify networks in our shift to 5G, improve competition, and help reduce the digital divide. Cities and policymakers will play a critical role.in tackling these challenges and actualizing these goals.This session will discuss: • Roles of local government and service providers who are bridging the connectivity gap • New business models for operating/.deploying communications services http://smartcities-syinposium.com/agenda.htm 4/27/2018 2nd Smart Cities International Symposium&Exhibition 2018 Page 6 of 14 • Potential economic equation and considerations of public-private investments Dan Littmann Principal,Technology, Media &Telecommunications Deloitte View bio Jack Fritz Future of Connectivity US Leader Senior Manager Deloitte View bio Going Native: Citizens, Smart Cities, and Security 3:30-4:00 pm In this session we will provide a unique point of view, informed by real-world success stories, on how Smart City security can help to maximize the ROI of'smart'_projects while meaningfully engaging citizens. Smart City success will come from many.micro mobile- interactions with the smart infrastructure rather than one monolithic smart-city solution.This usage pattern changes the security user experience for citizens, developers, and those , responsible for smart city security in ways that are important to explicitly highlight. In today's digitally transformed world, Smart City owners need to deeply consider customer experience, especially as it pertains to security and identity. Security cannot be an afterthought or an add-on.Value will be extracted from Smart City infrastructures by software.As more Smart City software is created,we must ask hard security questions: . • What can infrastructure owners do to ensure that the software written delivers the best security experience possible? • How can security officers ensure security and compliance,while enabling developers to create the most secure, native experience,their citizens require? • What is a model for success? David Bressler Vice President, IoT Business ¢. CA Technologies View bio http://sinartcities-symposium.com/agenda.htm 4/27/2018 2nd Smart Cities International Symposium&Exhibition 2018 Page 7 of 14 How Smart Buildings Create Smarter Workers and Workplaces 4:00-4:30 pm Today's buildigs incorporate smart lighting, automated HVAC, mechanical facades and even connected carpets. Despite these advancements, buildings in urban environments still consume up to 48 percent of a city's energy use.As these costs continue to rise, so does the urgency to mitigate building costs and operational expenses.With the rise and continued expansion of the Internet of Things(IoT), modern design and construction professionals will be able to incorporate connected devices into their building plans and operational stratgies.A popular vision is one of software-- particularly mobile apps-- controlling embedded systems- on-a-chip, sensors everywhere,wireless communications and even entire connected offices in an effort to bring greater productivity and efficiency to occupants. In this session, Dr.Tinianov will discuss the increasing need for new innovations in technology for real estate to improve the health,wellness, and productivity of building occupants. He will address how intelligent technologies-- including smart windows, connected thermostats,and other"smart" systems-- can both help remedy the sustainability crisis in buildings as well as enhance the occupant experience. Key learning points include: • The benefits and effects of the latest innovations in green building design and construction • The future of smart systems in the workplace and how they can consistently benefit both the owner and tenant • Case studies of integrating multiple advanced emerging and mature technologies to enhance the occupant experience and reduce building emissions Dr. Brandon Tinianov Advisory Council Vice-Chair, U.S. Green Building.Council !� Principal Investigator, PIER Zero Net Energy Commercial Office Demonstration, California Energy Commission Vice President of Industry Strategy,View Dynamic Glass View bio What is the Future of Smart Cities Technology Innovation, Deployment, and Adoption? 4:30- 5:00 pm This session will explore the new and the next technologies in the smart cities space that have the potential to have a significant impact. From his vantage point at an organization that serves as an investor in early-stage clean energy technologies, Mr. Birkerts will also provide perspective on what investors and customers are looking for in early projects and tips to http://smartcities-symposium.com/agenda.htm 4/27/2018 2nd Smart Cities International Symposium&Exhibition 2018 Page 8 of 14 make these projects successful. Erik Birkerts Chief Executive Officer Clean Energy Trust View bio Wanda Reder Chief Strategy Officer 5&C Electric View bio 5:00- 6:00 pm Networking Drink Reception Thursday, January 18, 2018 7:15 - 8:15 am Continental Breakfast Innovation in Smart City Technology Procurement 8:15 -9:15 am This panel will discuss various ways to change and adapt the public procurement process to better fit IoT and Smart City technology projects. We will discuss the difficulties today,the need for change with the speed of technology and the information gap that exists in many IoT areas for the public sector.We will discuss cities that are piloting various methods from pilots direct to scaling, eliminating RFIs,outcome driven RFPs and separating technology purchasing- from urchasingfrom implementation. Moderator: Andrew Watkins President Marketplace.city. View bio Luke Stowe Chief Information Officer http://smartcities-symposium.com/agenda.htm 4/27/2018 2nd Smart Cities International Symposium&Exhibition 2018 Page 9 of 14- City 4City of Evanston, Illinois View bio David Pope Chief Executive Officer Residence Corporation View bio Chris Crosby - Founder and CEO y Xagt View bio How Cities use Smart Cities Data to Support Climate Action and Sustainability Goals 9:15 - 10:30 am Massive urban population growth has necessitated the development of nontraditional approaches to municipal services.The Smart Cities movement, based on the premise that data is the foundation of continuous improvement,takes a data-driven approach to improve sustainability and resiliency. Cities are preparing with real-time, comprehensive data enabling information sharing between stakeholders and effective decision making in the wake of continuous change.This panel explores the challenges and opportunities that government officials face in designing and implementing urban sustainability programs during times of growth. Panelists will provide real life examples of current and future implementation efforts, challenges and lessons learned concerning: • Measuring and achieving sustainability and climate action program goals • Reducing consumption of scarce resources • Preventing and adapting to climate change • Forecasting and responding to natural disasters • Involving citizens in decision-making process and information sharing Moderator., y Mital Hall, MSc, PMP, LEED AP O+M Program Manager ecoPreserve View bio http://smartcities-symposium.com/agenda.htm 4/27/2018 2nd Smart Cities International Symposium&Exhibition 2018 Page 10 of 14 Danielle DuMerer CIO &Commissioner, Department of Innovation &Technology City of.Chicago View bio Charles Ramdatt Director of Smart Cities and Special Projects City of Orlando View bio Cody Hooven Chief Sustainability Officer City of San Diego View bio Alexa Stone President ecoPreserve View bio 10:30- 11:00 am Networking Coffee Break To Open Smart City Data Or Not? 11:00 am -12:15 pm The Smart City as an urban system generates massive quantities of data at any given minute. Transportation providers, city departments, and citizens via mobile applications are.all participants in this data-production process. It can be said that reusing.these data provides the best method for ensuring value extraction from these data, both for citizens, cities, and companies. But the question remains: should data be reserved for exclusive use by city administrators or should they be opened up to masses of citizens, civil society groups, and startups?There can be security and privacy questions associated with various types of data that provide a strong argument to keep data private, but equally compelling reasons to make these data open.This panel will discuss these questions, drawing upon case studies from Smart City projects in Europe and the United States and suggest a model for Smart City Data sharing in urban environments big and small. Key take-aways include: http://smartcities-symposium.com/agenda.htm 4/27/2018- 2nd Smart Cities International Symposium&Exhibition 2018 Page 11 of 14 • The benefits of a Smart City approach putting Open Data at the center to generate maximum ROI and citizen engagement • The risks facing cities in Smart City Data Silos • What a successful model of including Open Data in a Smart City project can look like to . inspire ideas to be adapted for other cities How to balance privacy and security concerns with regards to Smart City Open Data Jason Hare Open Data Evangelist OpenDataSoft -View bio Paul Baker CEO Webitects View bio Mike Nawrocki -� Vice President of Technology and Solutions I, ATIS g View bio Syed Zaeem Hosain Chief Technical Officer,Aeris Technology Embassador, oneM2M i 4.,9AF View bio 12:15 - 1:15 pm Networking Luncheon Turning Big Data Into Local Insights For Smart Cities 1:15 - 1:45 pm Data generated by-cities today reside mostly in silos and formats with varying quality. Making a city smart, however,will involve-the collection, analysis and sharing of millions of terabytes of vehicular, environmental and physical infrastructure data each year.We must overcome this data fragmentation and that calls for greater collaboration between governments,the public and private sectors, as well as individuals. http://smartcities-symposiwn.com/agenda.htin 4/27/2018 2nd Smart Cities International Symposium&Exhibition 2018 Page 12 of 14 In this session, Ms. Shah will describe best practices learned from her real-world experiences working with automakers,transportation agencies and cities throughout the world (from Iowa to India)on projects to develop vehicle-to-infrastructure communication, real-time congestion monitoring and road network management, and the digital mapping infrastructure needed for automated vehicles. Key learning points include: • No single organization alone can make a city smart-- citizen engagement, data scalability and collaboration are pre-requisite to smarter cities • A framework for transportation agencies to answer important questions about how they prepare for and facilitate the adoption of smarter cities and automated vehicles • Data-driven decision making has moved from desire to,reality. Cities and transportation agencies have more access to the data and tools necessary to make prudent decision • Closing the data loop between vehicles,transport agencies and travelers is imperative . for smarter cities and the successful commercial development of self-driving cars Monali Shah Director of Intelligent Transportation HERE Technologies View bio Effective Strategies for Becoming a Connected Smart City 1:45 - 3:00 pm Becoming a smart city is a complex process that takes a lot of focus, energy, and time to develop and implement. Many municipalities are interested in learning and deploying smart city strategies but do not know where to start. Identifying barriers to success and developing a defensible and implementable plan is key.The panel discussion will outline different strategies that encompass the areas of 1) Planning- defining the vision, 2)Accessibility and electric/autonomous vehicle deployment-charging stations, and 3)Telecommunication/data network infrastructure. Key take-aways include: • Better understanding of planning efforts • Impacts to level of service • Policy needs • Knowledge of potential barriers commonly faced by municipalities • Implementation strategies to overcome barriers • Infrastructure needs Mark Petit Chief Information Officer City of Akron, Ohio, and Summit County View bio http://smartcities-symposium.com/agenda.htm 4/27/2018 2nd Smart Cities International Symposium&Exhibition 2018 Page 13 of 14 A L Mike McGlinchy Senior Project Manager GPD Group View bio 3:00- 3:15 pm Networking Coffee Break Data-Driven Energy Efficiency 3:15 -4:30 pm Advancements in technology are enabling consumers to have more choice and control over their energy sources and usage. However, consumers tend to lack salience or the understanding of how they use energy, leading to a lack of participation in energy efficiency, alternative energy, or energy saving opportunities. For example, a customer participation rate in energy efficiency programs of fewer than 10%tends to be the norm,with many programs far below that level. Given the benefits to customers and society that these programs are meant to confer,there is a need to improve customer adoption. Encouraging uptake of smart energy programs requires something that can provide right-fit-incentives, billing options, and technology presented in the context of their existing, often.more pressing,needs,while aligning to specific customer behaviors, demographics, and socio-economic factors. How can advancements in consumer technology development, program design, and data science, improve the design, delivery, and communication of energy management opportunities to better engage customers and empower them to become their own energy managers? Key learnings include: • The opportunities in collaboration between energy program providers and residents • Current challenges and failures in energy management program design and development • How data science techniques can apply to energy management program design • How a deeper understanding of the resident can drive energy management program adoption and, more importantly, consumer empowerment Alex Frank Program Manager, City Digital UI Labs View bio http://smartcities-symposium.com/agenda.htm 4/27/2018 2nd Smart Cities International Symposium&Exhibition 2018 Page 14 of 14 Deborah Philbrick Research Manager Elevate Energy View bio David W. South Senior Principal, Sustainability, Energy&Utilities Practice West Monroe Partners i View bio • Speaker TBA from ComEd ©Copyright 2016 All Rights Reserved Smart Grid Observer/Site Design Allwebco Design http://smartcities-symposium.com/agenda.htm 4/27/2018