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HomeMy WebLinkAbout325916 05/31/18 CITY OF CARMEL, INDIANA VENDOR: 356917 j ONE CIVIC SQUARE MELANIE LENTZ CHECK AMOUNT: $*******440.20* CARMEL, INDIANA 46032 7817 CASTLE LANE CHECK NUMBER: 325916 .qMi iuii-�o• INDPLS IN 46256 CHECK DATE: 05/31/18 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1203 4343002 50.00 EXTERNAL TRAINING TRA 1203 4343004 390.20 TRAVEL PER DIEMS VOUCHER NO. WARRANT NO. Prescribed by state Board of Accounts City Form No.201(Rev.1995) ALLOWED 20 ACCOUNTS PAYABLE VOUCHER Vendor# 356917 MELANIE LENTZ IN SUM OF$ CITY OF CARMEL 7817 CASTLE LANE An invoice or bill to be properly itemized must show:kind of service,where performed,dates service rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. INDPLS, IN 46256 Payee $440.20 Purchase.Order# ON ACCOUNT OF APPROPRIATION FOR Terms Community Relations Date Due PO#. ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT#. FUND# (or note attached invoice(s)or bill(s)) AMOUNT EXPENSE 43-430.04 $390.20 1 hereby certify that the attached invoice(s),or 5/22/18 EXPENSE $390.20 REPORT REPORT 1203 101 bill(s)is(are)true and correct and that the 1203 101 EXPENSE 43-430.02 $50.005/22/18 EXPENSE $50.00 REPORT materials or services itemized thereon for REPORT 1203 101 which charge is made were ordered and 1203 101 received except Tuesday, May 22,2018 Heck, Nancy Director I hereby certify that the attached invoice(s),or bill.(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 ,20— Clerk-Treasurer 20Clerk-Treasurer OF CAyop� �QTtR:1FJjy"K b. CITY OF CARAMEL Expense Report (required for all travel expenses) ,No�pwP EXHIBIT.A EMPLOYEE NAME: Melanie Lentz. DEPARTURE DATE: 5/13/2018 TIME: 5:50 AM/PM DEPARTMENT: Community Relations & Econ. Dev. RETURN DATE: 5/18/2018 TIME: 10:30 AM/PM REASON FOR TRAVEL: Making Cities Liveable.Conference DESTINATION CITY: Ottawa, Canada . EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT V TRAVEL PER DIEM V Transportation . Gas/Tolls/ Meals Date Parkin Lodging Misc. Total Air-fare Car Rental Uber/Other g Breakfast Lunch Dinner Snacks Per Diem 5/13/18 $32.50 $32.50 5/14/18 $65.00 $65.00 5/15/18 $65.00 $65.00 5/16/18 $65.00 $65.00 5/17/18 $65.00 $65.00 5/18/18 $65.00 . $65.00 5/13/18 $25.00 bag fee $25.00 5/18/18 $25.00 bag fee $25.00 5/13/18 $16.35 30 miles $16.35 5/18/18 $16.35 30 miles $16.35 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00 Total $0.001 $0..00 1 $82.70 $0.00 $0.00 $0-onj $0.001 $0.00 $0.00 $357.50 $0.00mgulwAl DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget. Director Signature: ,D Date: 'S t_ City of Carmel Form#ER06 Revision Date 5/22/2018 Page 1 For advance payments, claim form must be submitted ten (10) business days in advance of travel. Claim will not be processed without the followinq documentation: 1) Conference or course registration form, if applicable 2) Travel itinerary or car rental agreement, if applicable 3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt) Prorated meal allowance: For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in-state travel and $65 for out-of-state travel ,For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in-state travel and $32.50 for out-of-state travel For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in-state travel and $32.50 for out-of-state travel For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in-state travel and $65 for out-of-state travel EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: I hereby acknowledge receipt of$ such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen. I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to: 1) Submit original itemized receipts to the office of the Clerk-Treasurer documenting all meal expenditures; and 2) Return all unused funds to the office of the Clerk-Treasurer I further understand that failure to provide the required documentation shall result in'the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return. Employee Signature: Date: City of Carmel Form#ERO6 Revision Date 5/22/2018 Page 2 ° = v4= International Making Cities Livable 1209 SW 6t°Avenue,Suite 404 Portland,Oregon 97204 USA Phone:+1-831-747-4887 E-Mail:Suzanne.Lennard@LivableCities.org Web:www•LivableCities-org invoice Bill To: Ship To: Invoice No.: Carmel Department of 55_4-10-2 Community Relations Customer ID: Attn:Michael Lee Finance Manager mlee Dcarmel.in.gov Date Order No. Terms April 10, 2018 Quantity Description Total 55u'IMCL Conference Registration fee and Discussion Dinner ticket for: $793.50 1 Nancy Heck $793.50 1 Melanie Lentz 1 1 1 Please note: Payment must be received before May 4 to ensure delegates' entry to the conference You may also pay by credit card by calling 831-747-4887 1 Subtotal: 4 $1,587 Tax: Shipping: Miscellaneous: Balance Due: $1,587 Make check payable to: Making Cities Livable Program I International Making Cities Livable Page 1 of 4 Select Language v Powered by Google Translate l� Home I About I Conferences I Articles I Store I Consultation I Blog I Contact Us I Search... CL Conference Program are you Navigator looking for a 55th IMCL Conference on speaker? Invited Speakers Healthy, 10-Minute Neighborhoods Call for Papers Shaw Centre, Ottawa, May 14-18, 2018 Design Awards Program Outline. Competition Suzanne Lennard is Become a Sponsor available to speak,or as a Consultant on Making Registration Cities Healthy and iK s Livable,Child-friendly 55th Conference in r ,t Communities,Public Ottawa „ i rti�n; r+� Places,etc. Panelists and Paper c ', Read more... Presenters Mobile Workshops s Monday, May 14 . "A wonderful Tours Conference.I truly Shaw Centre believe this is the best 1.00-6.00 Registration Conference on cities." Design Competition/Exhibit program Mayor Joseph P.Riley, 2.00-5.30 Tours User login Jr.,City of Chadeston 6.00—7.30 Welcome Reception Username:• Read more... Tuesday, May 15 Shaw Centre Password:• 9.00—9.30 Welcome r --� Documentation 9.30—1.00 Plenary sessions Sets 1.00—2.00 Conference Luncheon Log in ` 2.00-6.00 Concurrent panelslworkshops 8 new sets available: Create new account Wednesday, May 16 > #58 Health and the Request new password Shaw Centre Built Environment 9.00-1.00 Plenary sessions 7 #59 Strategies for Get 2.00-6.00 Concurrent panels/workshops Healthy,Child- 7.00—9.30 Discussion Dinner and Awards Ceremony Friendly Communities Updates! #60 Children and the Thursday, May 17 Urban Environment Stay In the loop]Sign up for the IMCL Newsletter. Shaw Centre Healthy , Transportation,, 9.00-1.00 Plenary sessions Transportation, j sign up 2.00-6.00 Concurrent panels/workshops Planning and Livable Streets 6.30-7.30 Reception o #62 Children and Friday, May 18 Nature Find us on " #63 Nature and the Faeebook 9.00-10.00 Concurrent Workshops:Designing Successful Public Places Sustainable City 10.15—11.30 Final report,plenary session. • #64 Children and 12.00-4.00 Tours Youth Participate in Planning http://www.livablecities.org/conferences/55th-conference-ottawa/program 5/22/2018 Lentz, Melanie J From: Melanie Lentz <melaniel8l@yahoo.com> Sent: Sunday, May 13, 2018 6:49 AM To: Lentz, Melanie J Subject: Fw:Your Flight Receipt - MELANIE JO LENTZ 13MAY18 Sent from Yahoo Mail on Android ----- Forwarded Message ----- From: "Delta Air Lines" <DeltaAirLines@e.delta.corn> To: "melaniel81 @yahoo.com" <melaniel81 @yahoo.com> Sent: Sat, May 12, 2018 at 7:05 PM Subject: Your Flight Receipt - MELANIE JO LENTZ 13MAY18 � s - Your Trip Confirmation #: GSJEJO Sun, 13MAY DEPART ARRIVE , DELTA 4197* INDIANAPOLIS, IN DETROIT Main Cabin (M) 5:50pm 7:11pm DELTA 4272* DETROIT OTTAWA,ON Main Cabin (M) 8:05pm 9:40pm *Flight 4197 Operated by SKYWEST DBA DELTA CONNECTION *Flight 4272 Operated by SKYWEST DBA DELTA CONNECTION NEW SERVICE &SUPPORT ANIMAL REQUIREMENTS Delta welcomes trained service animals, including psychiatric service and emotional support animals on our flights. Effective March 1,2018 we are changing our requirements. For these requirements please go to: delta.com/animals. AUTOMATIC CHECK-IN NOW AVAILABLE 1 We've added Automatic Check-In-to the Fly Delta app to save you time and hassle.This means if you're traveling in the United States,Puerto Rico or the U.S Virgin Islands,we'll automatically check you in 24 hours prior,to your scheduled departure.Just open the app and you'll be on your way. Don't have the app?Click here to download. Learn more about automatic check-in. RESTRICTED HAZARDOUS ITEMS To ensure the safety of our customers and employees, Delta will no longer accept smart bags with non-removable lithium-ion batteries as carry-on or checked baggage on any Delta mainline or Connection flight. For more information, please visit our News Hub. Hoverboards or any lithium battery powered self-balancing personal transportation devices-are also not permitted as both carry-on and checked baggage. Spare batteries for other devices,fuel cells,and e-cigarettes are permitted in carry-on baggage only. If your carry-on bag contains these items and is gate checked,they must be removed and carried in the cabin. Further information and specific guidelines regarding restricted items can be found here. Passenger Info NAME FLIGHT SEAT MELANIE 10 LENTZ DELTA 4197 08A DELTA 4272 12C Visit delta.com or use the Fly Delta app to view, selector change your seat. If you purchased a Delta Comfort+TM seat or a Trip Extra, please visit My Trips to access a receipt of your purchase. Flight Receipt Ticket#: 0067136833787 Place of Issue: Delta Ticketing Office Ticket Issue Date: 16APR18 Ticket Expiration Date: 16APR19 METHOD OF PAYMENT CA************3421 $391.53 USD CHARGES Air Transportation Charges Base Fare $343.00 USD Taxes,Fees and Charges United States-September 11th Security Fee(Passenger $5.60 USD Civil Aviation Security Service Fee) (AY) 2 United States-Transportation Tax(US) $25.73 USD United States- Passenger Facility Charge(XF) $9.00 USD United States- Flight Segment Tax(ZP) $8.20 USD TICKET AMOUNT $391.53 USD NONREF/PENALTY APPLIES This ticket is non-refundable unless the original ticket was issued at a fully refundable fare.Some fares_may not allow changes.If allowed,any change to your itinerary may require payment of a change fee and increased fare.Failure to appear for any flight without notice to Delta will result in cancellation of your remaining reservation. Note:When using certain vouchers to purchase tickets,remaining credits may not be refunded.Additional charges and/or credits may apply. Fare Details: IND DL X/DTT DL YOW343.00NUC343.00END ROE1.00 ZPINDDTW XFIND4.5DTW4.5 Miscellaneous Service and Fees: Document#: 0068296553133 Date of issue: 12MAY18 This document expires: 12MAY19 EXCESS BAGGAGE 25.00 USD TOTAL TAX TOTAL 25.00 USD Payment Method VI************2383 Routing IND 00 DTW 00 YOW NON REFUNDABLE/NO CHANGES/NONTRANSFERABLE/NOT VALID FOR TRAVEL Important Note: Retain this receipt for your records.If travel or check-in commences on a carrier other than Delta, this receipt must be presented at the time of service or a fee will be assessed.If purchasing Delta Sky Club, memberships,all Delta SkyMiles and Delta Sky Club-,rules apply. Checked Bag Allowance The fees below are based on your original ticket purchase. If you qualify for free or discounted checked baggage,this will be taken into account when you check in. Sun 13 May 2018 DELTA: IND IDTW CARRY ON FIRST SECOND FREE $25USD $35USD Sun 13 May 2018 DELTA: DTW IYOW 3 INCLUDED INCLUDED INCLUDED Transportation of Hazardous Materials Federal law forbids the carriage of hazardous materials aboard aircraft in your luggage or on your person.A violation can'result in civil penalties. Examples include: Paints,aerosols,lighter fluid,fireworks,torch lighters,tear gases and compressed gas cartridges. There are special exceptions for small quantities(up to 70 ounces total). For further information visit delta.com Restricted Items Section. EARN MILES WITH AIRBNB. > � o�rbnb Book your Airbnb via deltaairbnb.com and earn miles on all stays. Plus, new guests also get $25 toward first qualifying booking. Terms Apply. BOOK YOUR SUMMER GETAWAY. > It's a great time to choose your next escape from more than 325 destinations on six continents. L IsV,kWe have partnered with The Nature Conservancy to allow you to offset your carbon emissions from this trip.Go to delta.com/CO2 to calculate your CO2 emissions and learn more about offsetting. Terms&Conditions This ticket is non-refundable unless the original ticket was issued at a fully refundable fare.Some fares may not allow changes.If allowed,any change to your itinerary may require payment of a change fee and increased fare.Failure to appear for any flight without notice to Delta will result in cancellation of your remaining reservation. Note:When using certain vouchers to purchase tickets,remaining credits may not be refunded..Additional charges and/or credits may apply. tAll SkyMiles®program rules apply.To review the rules,see Membership Guide&Program Rules.Taxes and fees for Award Travel are the responsibility of the passenger and must be paid at the time the ticket is booked.Award Travel seats are limited and may not be available on all flights or in all markets.Offersvoid where prohibited by law.Other restrictions may apply. Checked Bag Allowance *On Delta operated flights,you may carry on one bag and a small personal item at no charge. Delta OneTm/First/Business Class weight allowance reverts to 50 lbs for all checked bags beyond regular free 4 A standard checked bag with Delta may be up to 50 lbs and 62 linear inches(per piece).Additional fees apply for oversize,overweight,and/or additional pieces of checked baggage.Please review Delta's baggage guidelines for details.Weight and size restrictions may vary when checking baggage on carriers other than Delta.Contact with the operating carrier for detailed checked baggage allowances.You must be checked in at the gate by the applicable check-in deadlines or your reservation may be cancelled.Please review Delta's check-in requirement guidelines for details.Check-in requirements vary by airline,so if your ticket includes travel on other airlines,please check with the operating carrier on your ticket. Do you have comments about our service?Please email us to share them. Conditions of Carriage Air transportation on Delta and the Delta Connection®carriers is subject to Delta's conditions of carriage.They include terms governing for example: •Limits on our liability for personal injury or death of passengers,and for loss,damage of delay of goods and baggage. •Claim restrictions including-time periods within which you must file a claim or bring action against us. •Our right to change terms of the contract. •Check-in requirements and other rules established when we may refuse carriage. •Our rights and limits of our liability`for delay or failure to perform service including schedule change,substitution of alternative air carriers or aircraft,and rerouting. •Our policy on overbooking flights,and.your rights if we deny you boarding due to an oversold flight. These terms are incorporated by reference into our contract with you.You may view these conditions of carriage on delta.com,or by requesting a copy from Delta. You have received this email because you elected to receive your Electronic Ticket receipt sent to you via email.If you would like to take advantage of other Delta email programs featuring special fares,promotions,information and flight updates,please visit: delta.com/emailprograms or delta.com/notifications. This document establishes the creation of your electronic EMD(S)in our computer systems.It does not constitute a document of carriage.Where this document is issued for transportation or services other than passenger air transportation,specific terms and conditions may apply.These terms and conditions may be provided separately or may be obtained from the issuing agent. Copyright Information This email message and its contents are copyrighted and are proprietary products of Delta Air Lines,Inc.Any unauthorized use,reproduction,or transfer of this message or its contents,in any medium,is strictly prohibited. This is a post only email(EMD+).Please do not respond to this message. ©2018 Delta Air Lines,Inc.All rights reserved. Privacy Policy Your privacy is important to us.Please review our Privacy Policy. Email secured by Check.Point 5 Lentz, Melanie J From: Melanie Lentz <melaniel8l@yahoo.com> Sent: Monday, May 21, 20184:44 PM To: Lentz, Melanie J Subject: Fw:Air Canada - Receipt - Baggage Fee Sent from Yahoo Mail on Android - ----- Forwarded Message ----- From: "Air Canada" <confirmation(aD-aircanada.ca> To: "melanie181(cD-yahoo.com" <melanie181(D_yahoo.com> Sent: Thu, May 17, 2018 at 12:22 PM Subject: Air Canada -.Receipt - Baggage Fee Your fees have been successfully collected. Departure Date: 2018-05-18 Passenger: MELANIEJO LENTZ Departure city: OTTAWA YOW Destination city: INDIANAPOLIS IND Fee Breakdown: Excess baggage fee (1 piece): 25.00 CAD GST/TPS: 1.25 CAD Total CAD: 26.25 CAD Form of payment used: Visa XXXXXXXXXXXX4914 Please Note: This fee is non refundable. XG- GOODS AND SERVICES TAX -CANADA NO. 100092287 RT0001 Fly through paying on your mobile device with Air Canada Mobile+! Air Canada mobile+ can remember your personal and payment information so you can fly through your mobile experience and pay for items like upgrades and flight changes quickly, easily and securely. Click the link below to Learn More, https:Hservices.aircanada.copi portal-web/mobile/static/mobileplus.html You can view all your available Air Canada mobile+messages here: https://mymessages.aircanada.com/en/9ul2oweiGLhAQWAWlqiDw This service email was sent by Air Canada to you and contains important information that must be communicated to you regarding an Air Canada Product or Service that you i have requested. This service email is not a promotional email. Your privacy is important to us. 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Le present courriel et, s'il y a lieu, ses pieces jointes constituent des renseignements confidentiels et destines au seul usage de leurs destinataires, qu'il s'agisse de particuliers ou d'organismes. Les opinions qui y sont exprimees sont celles de 1'auteur et ne correspondent pas necessairement a celles de 1'entreprise ou de ses affiliees. I1 est interdit d'utiliser ou de divulguer ces renseignements sans autorisation. Si vous avez requ ce courriel par erreur,veuillez communiquer avec son expediteur.Nous vous remercions de votre collaboration. ---------------------------------------------------------------------------- Email secured by Check Point 2 Lentz, Melanie J From: Melanie Lentz <melaniel8l@yahoo.com> Sent: Monday, May 21, 2018 4:45 PM To: Lentz, Melanie J Subject: Fw:Your upcoming trip:Indianapolis - Ottawa - (Itinerary#7345451776953) Sent from Yahoo Mail on Android ----- Forwarded Message ----- From: "Expedia.com" <Expedia@expediamail.com> To: "melaniel81 @yahoo.com" <melaniel81 @yahoo,com> Sent: Fri, May 11, 2018 at 5:18 PM . Subject: Your upcoming trip: Indianapolis - Ottawa - (Itinerary#7345451776953) Melanie Lentz G- Expedia� 1 points View Rewards Activity Itinerary# 4 7345451776953 Melanie, Your flight to Ottawa is coming up May 13, 2018 -May 18, 2018 Book a great Flight on Expedia! D Check flight summary for important trip details O Enjoy your trip! You can find your full itinerary online at any time. There is no need to contact us to reconfirm your trip details. 1 Flight Summary BOOKED Check-in online and print boarding pass Provide advance passenger information Delta Booking Reference GSJEJO Departure May 13, 2018 Delta 4197 (operated by SKYWEST DBA Indianapolis Detroit DELTA CONNECTION) (IND) (DTW) lh 21m duration 7:1 1pm Economy/Coach 5:50pm Terminal M 054m stop in Detroit(DTW) Confirm/Select your seats (Seat selections are requested, but not guaranteed) Confirm travel documents and visa requirements and check foreign office advice IWIEstimated baggage fees charged by Delta(More info) Carry on: No fee 1 st checked bag: $25.00 up to 23 kg 2nd checked bag: $35.00 up to 23 kg Purchase additional baggage Delta Booking Reference GSJEJO Departure May 13, 2018 Delta 4272 (operated by SKYWEST DBA DELTA Detroit Ottawa CONNECTION) (DTW) (YOW) lh 35m duration 8:05pm (YOW Economy/Coach Terminal M Confirm/Select your seats (Seat selections are requested, but not guaranteed) 2 titEstimated baggage fees charged by Delta (More info) Carry on: No fee 1 st checked bag: $25.00 up to 23 kg 2nd checked bag: $35.00 up to 23 kg Purchase additional baggage Total duration 3h 50m Air Canada Booking Reference MHDBVR Return May 18, 2018 Air Canada 451 Ottawa (YOW) Toronto (YYZ) lh 5m duration 12:00pm 1:05pm Economy/Coach Terminal 1 01h 30m stop in Toronto (YYZ) Confirm/Select your seats(Seat selections are requested, but not guaranteed) Confirm travel documents and visa requirements and check foreign office advice i lEstimated baggage fees charged by Air Canada(More info) Carry on: No fee 1st checked bag: $25.00 2nd checked bag: $35.00 Purchase additional baggage Air Canada Booking Reference MHDBVR Return May 18, 2018 Air Canada 7311 (operated by/AIR CANADA Toronto EXPRESS - AIR GEORGIAN) (YYZ) Indianapolis lh 36m duration 2:35pm (IND) 4:1 1pm Economy/Coach Terminal 1 3 Confirm travel documents and visa requirements and check foreign office advice iffEstimated baggage fees charged by Air Canada (More info) Carry on: No fee 1 st checked bag: $25.00 2nd checked bag: $35.00 Purchase additional baggage Total duration 4h l lm You will receive an email if there are any changes to your flight schedule. If your flight is delayed or cancelled while you're at the airport, please locate the nearest airline desk for assistance. For the most up-to-date information, view your itinerary on Expedia Get the Expedia App Before You Go Access your itinerary wherever you are - at home, in the office, or on-the-go. Get the most-current flight information by enabling Expedia App Push Notifications. We'll tell you about flight delays, - cancellations, schedule changes, and airport gate details. Get the E App 0 Download on the Download from APP Sto re Windows Store (, i Sent from Expedia in Bellevue www.expedia.com To contact us or send feedback,please visit our Customer Support Page or write us via post mail at: Expedia Inc. attn: Expedia Customer Experience, 333 108th Ave NE, Bellevue, WA 98004 4