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Home My WebLink About325967 06/05/18 CITY OF CARMEL, INDIANA VENDOR: 00350224 j ONE CIVIC SQUARE NANCY HECK CHECK AMOUNT: $*******393.46* :9 a° CARMEL, INDIANA 46032 CHECK NUMBER: 325967 CHECK DATE: 06/05/18 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1203 4343004 393.46 TRAVEL PER DIEMS VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201 (Rev.1995) Vendor# 00350224 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER NANCY HECK IN SUM OF CITY OF CARMEL An invoice or bill to be properly itemized must show:kind of service,where performed,dates service rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. Payee $393.46 ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Community Relations Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT EXPENSE 43-430.04 $393.46 1 hereby certify that the attached invoice(s),or 5/25/18 EXPENSE $393.46 REPORT REPORT 1203 101 bill(s)is(are)true and correct and that the 1203 101 materials or services itemized thereon for which charge is made were ordered and received except Tuesday,June 05,2018 Heck, Nancy Director I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Cost distribution ledger classification if claim paid motor vehicle highway fund. CITY OF CARMEL Expense Report (required for all travel expenses) ,No�ANa EXHIBIT A EMPLOYEE NAME:_Nancy Heck DEPARTURE DATE: 5/13/2018 TIME: 17:50 AM/PM DEPARTMENT: Community Relations& Econ. Dev. RETURN DATE: 5/18/2018 TIME: 23:00 AM/PM REASON FOR TRAVEL: Making Cities Liveable Conference DESTINATION CITY: Ottawa, Canada EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT V/ TRAVEL PER DIEM Transportation Gas/Tolls/ Meals . Date Lodging Misc. Total Air-fare Car Rental Uber/Other Parking Breakfast Lunch Dinner Snacks Per Diem 5/13/18 $32.50 . $32.50 5/14/18 $65.00 $65.00 5%15/18 $65.00 $65.00 5/16/18 $65.00 $65.00 5/17/18 $65.00 $65.00 5/18/18 $65.00 $65.00 5/13/18 $17.98 33 miles $17.98 5/18/18 $17.98 33 miles •$17.98 $0.00 $0.00 $0.00 $0:00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00 Total $0.00 $0.00 $35.96 $0.00 $0.00 $0.001, $0.00 $0.00 $0.00 $357.50 , $0.00 DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget. 4ckDirector Signature: Date: City of Carmel Form#ER06 Revision Date 5/25/2018 Page 1 For advance payments, claim form must be submitted ten (10) business days in advance of travel. Claim will not be processed without the following documentation: 1) Conference or course registration form, if applicable 2) Travel itinerary or car rental agreement, if applicable 3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt) Prorated meal allowance: For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in-state travel and $65 for out-of-state travel For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in-state travel and $32.50 for out-of-state travel For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in-state travel and $32.50 for out-of-state travel For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in-state travel and $65 for out-of-state travel EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: I hereby acknowledge receipt of$ , such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen. I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to: 1) Submit original itemized receipts to the office of the Clerk-Treasurer documenting all meal expenditures; and 2) Return all unused funds to the office of the Clerk-Treasurer I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return. Employee Signature: Date: City of Carmel Form#ER06 Revision Date 5/25/2018 Page 2 International Making Cities Livable 1209 SW 60 Avenue,Suite 404 Portland,Oregon 97204 USA Phone:+1-831-747-4887 .• E-Mail:Suzanne.Lennard@LivableCities.org ' Web:www.LivableCities.org NJ : f{ invoice A r . Bill To: Ship To: ` Invoice No.: Carmel Department of 55-4-10-2 Community Relations Customer ID: Attn:Michael Lee Finance Manager mlee Dcarmel.in.i;o Date Order No. Terms April 10, 2018 Quantity Description Total 55u'IMCL Conference Registration fee and Discussion Dinner ticket for: $793.50 1 Nan— Heck �$793. 1 Melanie Lentz 1 1 1 Please note: Payment must be received before May 4 to ensure delegates' entry to the conference You may also pay by credit card by calling 831-747-4887 Subtotal: $1,587 Tax: Shipping: Miscellaneous: Balance Due: $1,587 Make check payable to: Making Cities Livable -roma: Delta Air Lines <DeltaAirUneS@e.delta.com> To: nheckfaw<nhecktaw@aoI.com> Subject: It's Time To Check-In Date: Sat, May 12, 2018 5:52 PM Delta Confirrnation,# ,GSON98. Your flight o Sundays ff is vailable for check-in. Ready for your upcoming flight?Save time and check in online now whether you are traveling with or without baggage.And don't worry about reconfirming your flights,you're all SeN Sunday, Vlay 13 DEPART ARRIVE,:. SEATS' Delta 4197 Iridi P is Indiana Detroit,Michigan Seat Operated 5:50 pm 7:11 pm Assigned by after SkyWest hectic In DBA Delta Connection Delta 4272 Detroit,Michigan ttawa Seat Operated 8:05 pm 9:40 pm Assigned by after SkyWest Check-in MA 6e&a Connection DON'T FORGET TO CLAIM YOUR BAG All customers must claim their bags at the first.point of.entry into.Canada.If you are connecting,please retrieve your bags at Customs and recheck toyourfinal destination before continuing to your connecting flight. NEW SERVICE&SUPPORT ANIMAL REQUIREMENTS Delta welcomes trained service animals,including psychiatric service and emotional support animals on our flights.Effective March 1,2018 we are changing our requirements. For these requirements please go to:delta.com/animals. Wdve added Automatic Check-in to the fly Delta app to save you time and hassle.This means if you're traveling in the United States,Puerto Rico or the U.S Virgin Islands,we'll automatically check you in 24 hours prior to your scheduled departure.Just open the app and you'll be on your way.Don't have the app?Click here to download.Learn more about automatic check-in. RESTRICTED HAZARDOUS ITEMS To ensure the safety of our customers and employees,Delta will no longer accept smart bags with non-removable lithium-ion batteries as carry-on or checked baggage on any Lomita rrlairAliae str Cni aeafino Might.Fnr mnre irnfarrr.WJn%&tlaa.�e YL-41 nur News H ub. Hoverboards or any lithium battery powered self-balancing personal transportation devices are also not permitted as both carry-on and checked baggage. Spare batteries.for other devices,fuel cells,and e-cigarettes are permitted in carry-on baggage only.If your carry-on bag contains these items and is gate checked,they must be removed and carried in the cabin.Further information and specific guidelines regarding restricted items can be Tound here. Check out the weather in Ottawa. Thank you for choosing Delta,we look forward-to seeing you onboard soon! NEED A RIDE TO THE AIRPORT?> Take Lyft to or from the airport and get up to 2 miles per dollat spent on rides in the United States. Plus,new users get$20 in ride credit. Link your accounts to start earning today.Terms apply. NEED MORE MILES?) &DCITA Buy and transfer miles on delta.com. sKYM l[Es BOOK YOUR SUMMER GETAWAY. ) It's-a great time to choose your next escape from more than 325 destinations on six continents. Conditions of Carriage Air transportation on Delta and the Delta Connection®carriers is subject to Delta's conditions of carriage. They include terms governing for example:- •Limits on our liability for personal injury or death of passengers,and for loss,damage of delay of goods and baggage. •Claim restrictions including time periods within which you must file a claim or bring action against us. •Our right to change terms of the contract. •Check-in requirements and other rules established when we may refuse carriage. •Our rights and limits of our liability for delay or failure to perform service including schedule change, substitution of alternative air carriers or aircraft,and rerouting. •Our policy on overbooking flights,and your rights if we denyyou boarding due to an oversold flight. Advise To Passengers On Lunitations Of Liability For international travel to or from another country,airline liability is governed by the Montreal Convention or the Warsaw Convention.There are no financial limits for death or bodily injury,and the airline may make an advance payment to cover immediate economic needs.The airline's liability for passenger delay;and for loss,delay or damage to baggage may be limited by the Conventions.In case of,baggage,the liability limit is 1131 Special Drawing Rights(approximately US$1787)per passenger for international travel.The baggage limit is US$3,500 per ticketed passenger for US domestic travel.These baggage liability limitations apply unless you declare a higher valuation and pay additional charges at check-in.In case of international travel,any action in court to claim damages must be brought within two years from the date of the actual or scheduled arrival of the aircraft;and,in case of baggage claims,written notice to the carrier must be made within 7 days of the receipt of checked baggage in case of damage,and,in case of delay,within 21 days from the date on which it was placed at the disposal of the passenger.If your journey also involves carriage by other airlines,you should contact them for information on their limits of liability. See the notice with your tickets or consult your airline or travel agent for further information. Email Subscription You are currently subscribed to receive Delta Messenger Notifications via email at nhecklaw@aol.com.If you would like to take advantage of other Delta email programs featuring special fares,promotions and information,please visit delta.com/emaiIprograms. Privacy Policy Your privacy is important to us.Please review our Privacy Policy, Copyright Information This email message and its contents are copyrighted and are proprietary products of Delta Air Lines,Inc.. Delta Blvd.,P.O.Box 20706 Atlanta,GA 30320-6001.Any unauthorized use,reproduction,or transfer of this message or its contents,in any medium,is strictly prohibited. @ 2018 Delta Air Lines,Inc.All rights reserved. Heck, Nancy S ��Yh-R 14- kYY\ GH-a 9 ,' "" l From: U"n`ifed`Airlines,In . <unitedairlines@united.com> Sent: Fri_day,.May,-18;2018 12:41 AM To: Heck;�Nancy-S-� Subject: Boardi(,T passes fo confirmation EMTYLM Attachments: EMTY pdf Importance: High Boarding documents for the following traveler(s) are included with this email: NA CYSU.E Please use one of the following options to retrieve your boarding documents: Option 1: Display your boarding passes on your mobile device Flight UA6308 Ottawa (YOW) to Washington-Dulles (IAD) View boarding passes Flight UA6090 Washington-Dulles (IAD) to Indianapolis (IND) View boarding passes Option 2: Print the attached boarding passes The attachments are designed to be printed and cannot be displayed on your mobile device. Option 3: Print your boarding documents from united.com or at an airport kiosk Additional security measures for international flights to the U.S. Additional security measures are in place for all international flights to the U.S., so please allow extra time for screening. For more information, please go to united.com/importantnotices U.S. Customs Declarations are available at the United ticket counter and are required for pre-clearance by U.S. Customs & Border Protection. To change your seat assignment, switch flights and more, you can use the United app or return to the check-in page http://checkin.united.com. Enter your confirmation number to get started. If your travel plans change, please go to united.com or the United app, use an airport kiosk, speak to a United representative at the airport or call 1-800-UNITED-1 (1-800-864-8331)for assistance. Please note: Minimum required check-in and boarding times vary by airport. If you are not in the immediate boarding area at the required minimum time before departure, your reservations are subject to cancellation and you may not be eligible for denied boarding compensation. Review minimum required check-in and boarding times at http://united.com/web/en- US/content/travel/airport/process/defau lt.aspx Email secured by Check Point 1 UN 1 TED Confirmation: EMTYLM Baggage Receipt Issue Date: May 18, 2018 Traveler Baggage Document Ticket Number CfP ECK/NANGY$UE 01626000168483 01671368319316 FLIGHT INFORMATION Day,Date Flight Departure City/Time Arrival City/Time Aircraft bY'AWA-(YOW) WASH INGTON-DULLES(IAD) :�F`18MAY18 UA6308 PM 8:56 PM CRJ 700 r: WASHINGTON-DULLES(IAD) =1N NAROLLS{IND) Fri,1,8MAY18 UA6090 ERJ 175 � d - 10:05 PM 11:45 PM FEE INFORMATION Method of Payment Description Quantity Fees MasterCard XXXXXXXXXXXX3421 First Bag Fee 1 $25.00 Tax $3,25 Cardholder Name NANCY S HECK --------------------------------------------------------------------- TOTAL FEES: CAD $28.25 Excess Baggage Terms and Conditions • All excess baggage is subject to space availability. Receipt for payment must bepresented at bag check. For up to the minute flight information, go to mobile.united.com. TSA PRE EMTYLM 17D 39 UNITED ?5L� UA 6308 HECK/NANCYSUE Ottawa to Washington-Dulles UA 6308 GATE BOARDING BEGINS SEAT l YOW-IAD 6 7:01 PM 17D BGROUPG Friday,May 18,2018 Gate May Change Boarding ends: 7:11 PM Window Flight departs: 7:26 PM Economy Flight arrives: 8:56 PM Operated by Mesa Airlines dba United Express - Confirmation: EMTYLM A.STAR ALLIANCE MEMBER, Ticket: 01671368319316 Additional security measures for international flights to the U.S. Additional security measures are in place for all international,flights to the U.S.,so please allow extra time for screening.For more information,please go to united.com/importantnotices U.S.Customs Declarations are.available'at the United ticket counter and-are required for pre-clearance by U.S.Customs&Border Protection. Bag check must be completed no later than 60 minutes before departure.You must be at the boarding gate at least 30 minutes prior to departure.Failure to be at the boarding gate by the required time could result in the loss of your seat without compensation,regardless of whether you are already checked in or have a confirmed seat.Refer to United's Contract of Carriage at united.com for more information about United's terms and conditions. Faster rewards and travel perks Free checked bag'I Priority boarding I Two one-time United Club^^passes I Earn miles on every purchase Get the United MileagePlus®Explorer Card. D.BARRETT VISA UnitedExplorerCard.com FREE CHECKED BAG:Free bag is for tirst standard checked bag for the primary Cardmember and one companion traveling on the same reservation.Service charges for additional/oversized/overweight bags may apply.Purchase of ticket(s)with Card is required.See united.com/chasebag for details. Accounts subject to credit approval.Restrictions and limitations apply.United MileagePlus credit cards are issued by Chase Bank USA,N.A.Offer,subject to change. See United ExplorerCard.com for pricing and rewards details. MileagePlus:Miles accrued,awards and benefits issued are subject to the rules of the United MileagePlus program.For details,see United.com. N I TED TSA PRE EMTYLM 16D 27 � UA 6090 HECK/NANCYSUE Washington-Dulles to Indianapolis UA 6090 GATE BOARDING BEGINS SEAT IAD-IND D16 9:40 PM 16D BOARDING GROUP Friday, May 18,2018 Gate May Change Boarding ends: 9:50 PM Window Flight departs: 10:05 PM Economy 3 MEW Flight arrives: 11:45 PM Operated by Mesa Airlines dba United Express - Confirmation: EMTYLM ASTAR ALLIAN05MEMBER _.`� Ticket: 01671368319316 Washington Dulles(IAD)airport Premier Access check-in Premier Access check-in at Washington Dulles airport is located at the south portion of the main Terminal,'to the left of the main security checkpoint. Bag check must be completed no later than 60 minutes before departure.You must be at the boarding gate at least 15 minutes prior to departure.Failure to be at the boarding gate by the required time could result in the loss of your seat without compensation,regardless of.whether you are already checked in or have a confirmed seat.Refer to United's Contract of Carriage at united.com for more information about United's terms and conditions.